Information Management Seminar for Surrey Schools 26 February 2015 Sandown Park Racecourse

Welcome & Introductions 09.35 Statutory Returns 2015 09.50 Performance & Knowledge Management 10.10 Off Roll Pupils 10.25 Assorted Updates 10.45 COFFEE / TEA 11.15 SIMS Update 11.30 Assessment Update 11.45 Admissions Software 12.15 Questions & Evaluation Forms 12.30 Finish

Statutory Returns 2015 School Workforce Census Pregnancy Related Absence Equality & Human Rights Commission http://www.equalityhumanrights.com/private-and-public-sector-guidance/employing-people/managing-workers/working-hours-and-time/making-decision-relating-time/pregnancy-related-absence

Statutory Returns 2015 School Workforce Census Pregnancy Related Absence Special rules apply to sickness absence which is related to a woman’s pregnancy or to her having given birth. You should record pregnancy-related illness separately from other kinds of illness and should not count it towards someone’s total sickness record. You should not pay a woman who is absent for a pregnancy-related illness less than the contractual sick pay she would receive if she was absent for any other illness with a statement of fitness to work (‘fit note’). You must not take into account a period of absence due to pregnancy-related illness, or maternity leave, when making a decision about a woman’s employment, for example, for disciplinary purposes or if you’re selecting workers for redundancy. Treat sickness absence associated with a miscarriage as pregnancy-related illness.

Statutory Returns 2015 School Workforce Census Pregnancy Related Absence How to manage this in SIMS or other MIS? Additional absence type not linked to ‘Sickness’ Awaiting guidance – Capita / DfE

Statutory Returns 2015 School Census Spring 2015 DfE database delays Ensure you enter Notes where necessary Temporary UPNs Ensure you have the most up to date Guidance Notes

Statutory Returns 2015 School Census Spring 2015 FSM Eligibility & UIFSM for KS1 pupils all KS1 pupils are entitled to a FSM but be clear which pupils are eligible as this will affect your funding you can offer your part-time pupils a FSM but it has to be every day and not just for Census day if your part-time pupils bring a packed lunch from home, you cannot include them in the numbers for funding. If you provide a packed lunch from school, you can include them make sure you include them in the Census

Statutory Returns 2015 School Census Spring 2015 Final allocation based on actual take-up data derived from an average of the Oct 2014 and Jan 2015 schools censuses In future an average of figures from previous census returns will be used. It is recognised that schools will experience some fluctuations in pupil take-up due to pupil migration, absence etc. but it is expected that a pattern of meal take-up will be established fairly quickly. Schools will be expected to monitor any changing take-up and manage this appropriately within their existing budget

Statutory Returns 2015 School Census Spring 2015 Schools still aren’t recording pupils receiving top up funding correctly. They should usually be statemented pupils who either get additional support (ISPSB) or are in a SEN unit or resource. This means that in January, all pupils shown as being in a unit/resource should also be marked as receiving top up funding Unit/resource indicator not up to date. Many pupils who joined units in September were not on the January census as being in a unit/resource. Schools should only show pupils in a unit/resource where the school has a unit/resource that is funded specifically by the LA. Some schools are using this field to record pupils in other SEN groups. Schools are forgetting to update the part time/ full time indicator and hours at setting indicator for example when a reception pupil who is part time in the autumn term on census day is now full time. Jill Harris – 0208 541 9524

Statutory Returns 2015 School Census Summer 2015 School Census Day – 21 May 2015 – Probable Additions Before School Childcare Is childcare provided on the school premises? If childcare is off site, is it signposted? What time does the service become available ? What is the maximum number of children the service can simultaneously provide places for? Who provides the childcare service? Is the service made available to children from other schools?

Statutory Returns 2015 School Census Summer 2015 School Census Day – 21 May 2015 After School Childcare Is childcare provided on the school premises? If childcare is off site, is it signposted? What time does the service cease operation? What is the maximum number of children the service can simultaneously provide places for? Who provides the childcare service? Is the service made available to children from other schools?

Statutory Returns 2015 School Census Summer 2015 School Census Day – 21 May 2015 Holiday Childcare Is childcare provided on the school premises? If childcare is off site, is it signposted? What time does the service become available? What time does the service cease operation? How many weeks of childcare are provided? What is the maximum number of children the service can simultaneously provide places for? Who provides the childcare service? Is the service made available to children from other schools?

Statutory Returns 2015 School Census Summer 2015 School Census Day – 21 May 2015 Under Five Childcare Is childcare provided on the school premises? If childcare is off site, is it signposted? What time does the service become available? What time does the service cease operation? How many weeks of childcare are provided? What is the maximum number of children the service can simultaneously provide places for? Who provides the childcare service?

Statutory Returns 2015 School Census Autumn 2015 School Census Day – Thursday 1 October – Probable Additions Post 16 Learning Aim Withdrawal Reason Where a Learning Aim has a Status of "Withdrawn", one of the following Withdrawal Reasons must be provided. Learner has transferred to another provider to undertake learning which meets a specific government strategy Learner has transferred to another provider Learner injury/illness Financial reasons Other personal reasons Exclusion Other Reason not known

Statutory Returns 2015 School Census Autumn 2015 School Census Day – Thursday 1 October – Probable Additions Post 16 Learning Aim Partner UKPRN Where a Learning Aim is provided other than at the school the UKPRN of the provider must be indicated. It is unclear at this point as to whether or not we must also indicate the UKPRN of the school where the school provides the Learning Aim.

Statutory Returns 2015 School Census Autumn 2015 School Census Day – Thursday 1 October – Probable Additions Maths and English GCSE Prior Attainment for all Pupils Taught in Year 12 and above Grade for prior achievement in GCSE Maths When the prior achievement in GCSE Maths was obtained GCSE Maths funding exemption Grade for prior achievement in GCSE English When the prior achievement in GCSE English was obtained GCSE English funding exemption

Information Management Seminar for Surrey Schools November 2014

Performance & Knowledge Management Carol Scott

Susan Strank & Kelly Lancashire Off Roll Pupils Susan Strank & Kelly Lancashire

Assorted Updates Donna Holloway

Updates SEND14 – Education, Health & Care Plan (EHCP) extract from DfE Newsletter There are larger than expected numbers of pupils with an SEN provision of ‘E’. Could we remind local authorities that an EHC plan is not just the rebadging of a statement. To ensure that EHC plans are person-centred and focused on outcomes, an EHC plan must only be issued following a ‘transfer review’. If pupils have not been the subject of a review, their SEN provision should not be automatically returned as ‘E’ if it was previously ‘S’. The same applies for the new SEN provision ‘K’ (SEN support) this is not a rebadging of SEN provision ‘A’ (school action) and ‘P’ (school action plus). Therefore it is expected that only new identified SEN pupils and pupils who have had a review should be recorded as SEN support (code ‘K’).

Updates HR & School Workforce Proposed Pilot for November 2015 School Level snapshot data unavailable from SAP Absences in secondary schools for Cover

Updates Technical Update SQL 2012 & SOLUS 3.6 – a few not upgraded – need to arrange asap New version of SOLUS 3.8 – currently being evaluated – will release on completion Windows Server 2003 – end life July 14 2015 Office 365 – pick up a leaflet Need help with any of the above? 0800 073 4444, option 1, option 1

Updates Management ICT Training Reminder – use your SLA days for training courses, if you have them Training handout in your pack Information Management Newsletters (Issue 12)

Updates Headteacher Update for Primary School www.headteacher-update.com

Updates DfE website Workload Challenge survey https://www.gov.uk/government/news/government-pledges-to-reduce-teacher-workload EFA Bulletins for academies & maintained schools – January 2015 https://www.gov.uk/government/publications/efa

SIMS Update Donna Holloway

SIMS Update Progress 8 for secondary schools School Report – map aspects http://www.capita-sims.co.uk/resources/videos/did-you-know-how-generate-new-school-report

SIMS Update SIMS Teacher App Seamless updates with SIMS in real-time Easy class registration Record achievement & behaviour View pupil details Pupil & teacher search Integrated assessment marksheets Works in school or ‘on-the-go’ out on the school playing fields or school day trip Coming soon…SIMS Dinner Money integration http://www.capita-sims.co.uk/our-products/sims-teacher-app

SIMS Update SIMS Teacher App Pricing http://www.capita-sims.co.uk/our-products/sims-teacher-app

SIMS Update Spring 2015 release CFR Summer School Census Programme of Study screen – to support Assessment without Levels agenda Detailed release notes with each upgrade

SIMS Update Summer 2015 release Manual Entry of External Exam Results moving to SIMS .net. Functionality extended so that it contains the information needed for it to contribute to the reporting of prior attainment of GCSE Maths and English. The new user interface for this functionality will be based on that recently put in place for Tools | Examinations | Edit PI Data. CTF 15 – transfer of exam results between SIMS schools only

Assessment Update Barbara Nunn

Admissions Software Claire Potier

Questions & Evaluation Form Any further questions? Please complete the Evaluation Form Please also indicate on the form - - if you would like further details about any of the topics, - if you’d like to change your email contact details, - any ideas for topics for future seminars donna.holloway@babcockinternational.com