Staff Credential Data Entry A Quick Overview

Set your transaction type to 100 Set your transaction type to 100.05 and possibly the agency to the appropriate agency for the data being entered.

Use step 2 repeatedly – click save after each person is entered – this will fill in data in step 3.

After every person is entered – click “To Step 4 …” after verifying the data is correct

This moves the data to step 4 …

Now use the green (+) icon to submit the data to the system, then click “OK” on popup window.

Once you click the submit (+) icon the icon will disappear and you will watch for the blank space to change to (hopefully) “S” for success. Success means The batch has processed through the system Success does NOT mean The batch is completely free of errors, please review your “Error Detail Report” to look for records that are in error. Even a clean Error Detail Report can change after we submit the data to the State, they have errors that they also reject records back to us … so it may take up to 10 days to have a record not be “rejected.” Also, the HCA may also retroactively change the rules and call a previously clean record rejected; it doesn’t happen often, but it can happen. 

The red (-) icon deletes the batch from your view The white “page” icon will allow you to download the batch for your records. The green arrow icon (pointing up) will reload that batch into the edit area (step 3) for you to make corrections to the records. Hovering over an icon or data element on the page should give you a clarifying hover window as to what it is for or what will happen (in the case of buttons and icons)