New Postdoc Associate Orientation September 7, 2018 UF Human Resources New Postdoc Associate Orientation September 7, 2018

Agenda Institutional Equity & Diversity Keeping in Touch Resources for Post-doc Associates Benefits, Retirement, and Time Away Benefits & HR Contacts

Institutional Equity and Diversity

Institutional Equity & Diversity UF is committed to inclusive excellence and providing an educational and working environment for students, faculty, and staff free from discrimination and sexual harassment. More information found online here: https://hr.ufl.edu/manager-resources/recruitment-staffing/institutional-equity-diversity/

Institutional Equity & Diversity Online course “Maintaining a Safe and Respectful Campus: Sexual Violence, Harassment and Discrimination Awareness and Prevention” Must complete training within 30 days of hire Retake training every 2 years Visit http://myTraining.hr.ufl.edu and search for UF_GET803v_OLT Complete online training & present certificate of training completion to appropriate department personnel

Keeping in Touch

Keeping in Touch Please make sure your contact information in myUFL is current and updated at all times. Navigations to update your information in myUFL: my.ufl.edu > Main Menu > My Account > Update Emergency Contact > Update My Directory Profile > Manage UF Business Email Learn more: https://benefits.hr.ufl.edu/life-events/updating-directory/

Learn more: http://ufalert.ufl.edu/ UF Alerts UF is required to notify the University community upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus. UF Alerts sent based on your information in the myUFL. Learn more: http://ufalert.ufl.edu/

Gator Safe App GATOR SAFE is the official safety app of University of Florida. Provides students and employees with added safety on the UF campus. App sends you important safety alerts and provides instant access to campus safety resources. Features: quick access to Campus Police, a personal safety toolbox, campus maps, on-campus support resources, emergency procedures, mass notifications, location services features and more!

Resources for Post-doc Associates

Resources Office of Postdoctoral Affairs web site http://postdoc.aa.ufl.edu/ UF Human Resources’ Website http://www.hr.ufl.edu/ Biweekly paycheck email notification—timely information, contacts, resources, and more

Available Subscriptions UF in the News Weekly from University Relations http://news.ufl.edu/ UF Administrative Memos Distributed as needed and archived here: https://administrativememo.ufl.edu/ Wellness Wednesdays Email Notification To receive weekly emails, send an email to hrs-wellness@ad.ufl.edu

Benefits

Benefits UF offers a comprehensive benefits package to meet your needs: Health Plans (more to follow) State – PPO, HMO, and HDHP UFSelect – GatorCare Options Vision Plans Dental Plans Life Insurance Disability (long & short-term plans) Flexible Spending Accounts Voluntary Retirement Plans

Benefits Resources Where to find information regarding UF benefits: HR Benefits & Rewards website: https://benefits.hr.ufl.edu/ Emails--Watch for emails from UFHR & UF Benefits Postal Mail--PeopleFirst mails new hire benefits enrollment & annual open enrollment info to eligible employees Virtual Benefits Counselor—ALEX—more on following slides

Introducing   We want all our employees to find the benefits that are going to make them the most happy, which is why want you to know about ALEX, our virtual benefits counselor.

What is ALEX? ALEX is a virtual benefits counselor available online 24/7. ALEX explains your benefits options and helps you choose what’s best for you. ALEX is an interactive, online tool that works on any computer, tablet, or smartphone. It’s an expert on <COMPANY NAME> benefits, and using it can help you pick benefits that provide the right level of coverage for your needs without taking too much money out of your paycheck. ALEX works like this…

ALEX will ask you a few questions about your personal situation* *remember- this is completely anonymous First, ALEX will ask some questions about your personal situation so it can better understand your needs. (Don’t worry—everything you share with ALEX is completely anonymous)

And come up with a plan recommendation just for you. And then you’ll be matched with the plan options that fit you best. (Of course, you can also see why ALEX thinks its recommended plan is better than your other options)

Find Your Benefit Bliss with ALEX Personalized Easy to Use Confidential Available 24/7  The link to ALEX is right here, and you can also find it at <YOUR PORTAL, EMAILS YOU MAY HAVE SENT, OTHER LOCATIONS, ETC.>.   Remember, ALEX works on any computer, tablet, or smartphone, so you can discover your lowest-cost, best-coverage benefit options—or see if your current plan choices are the best ones for you—by going to this address before the enrollment deadline. Find ALEX here: https://www.myalex.com/uf/

Health Insurance Options State Health Plans Available to post docs expected to work an average of 30 hours or more weekly (.75 FTE) PeopleFirst (state’s 3rd party administrator) sends materials by mail to eligible Postdoc Associates May include spouse and children as dependents Costs for state health plans: Individual coverage $25 bi-weekly Family coverage $90 bi-weekly Enroll through PeopleFirst

*More GatorCare details will be presented by Florida Blue Health Insurance Options GatorCare* UF pays the full cost of health insurance for individual coverage for post docs enrolled in GatorCare May include spouse, domestic partner, and children as dependents Costs for GatorCare health insurance: Individual coverage $ 0 bi-weekly Family coverage $90 bi-weekly Enroll through myUFL *More GatorCare details will be presented by Florida Blue

Important Benefits Reminders New hires 60 days from hire date to enroll in benefits Coverage start dates State health & supplemental plans –typically effective on the 1st of the month following full month’s premium collection UFSelect & GatorCare plans – retroactive to hire date after enrollment

Important Benefits Reminders In addition to your new hire enrollment period, you may also make changes to your benefits elections: Within 60 days of a qualifying status change event such as marriage, birth, loss of other group insurance During the annual open enrollment (OE) period This year’s OE period is from October 15 through November 2, 2018 Note: Coverage elections made during OE will be effective January 1st Join us for the Benefits and Wellness Fair! October 18, 2018, 9 a.m. – 3 p.m. in the Champions Club at Ben Hill Griffin Stadium

Learn more: https://benefits.hr.ufl.edu/retirement/ Retirement FICA Alternative Plan (mandated 7.5%) Voluntary plans available UF 403(b) Traditional (tax-deferred) Roth (after-tax) State of Florida Deferred Compensation (457) Learn more: https://benefits.hr.ufl.edu/retirement/

Time Away Post Doc Leave Accrue 5 hours bi-weekly, pro-rated based on FTE Can be used for vacation, sickness, or injury Request & obtain supervisor approval before using leave No cash out or rollover of unused Post Doc Leave  View leave accrual in the biweekly paycheck under the “Leave Balances” section

Time Away Holidays and December Personal Leave 10 paid holidays each year 4 paid December Personal Leave days (for holiday closing period 12/26 - 12/31) Holiday listing found here: https://benefits.hr.ufl.edu/time-away/holidays/

Other Perks GatorPerks Employee Discount Program Save money on restaurants, entertainment, travel and more! Website: https://benefits.hr.ufl.edu/gatorperks/discount-program/ Baby Gator Child Development Centers Childcare for children ages six weeks to five years Summer camp & Voluntary Pre-K available 3 locations – Lake Alice, Newell Drive & Diamond Village Website: https://babygator.ufl.edu/ Training and Organizational Development Ongoing personal and professional development opportunities available Website: https://learn-and-grow.hr.ufl.edu/

Benefits Contacts We are here to help! If you have questions or need more information, please contact our office: UFHR Benefits (352) 392-2477 Email: benefits@ufl.edu Schedule an appointment with a Benefits Counselor: https://benefits.hr.ufl.edu/contact/

HR Contacts Main UF Human Resources Service Center (352) 392-2477 IFAS Human Resources (352) 392-4777 Health Science Center Human Resources (352) 392-3786 Training & Organizational Development (352) 392-4626 training@ufl.edu Academic Personnel (352) 392-2477 Institutional Equity & Diversity (352) 392-5495 eeo@ufl.edu UFHR Benefits (352) 392-2477 benefits@ufl.edu

Thank You and Welcome to UF! www.hr.ufl.edu