ECE Graduate orientation August 17, 2018

general info

Slides will be posted on the ECE Website Download the Slides Slides will be posted on the ECE Website -> Current Students -> Graduate Program -> Newsletter for Incoming Graduate Students https://ece.osu.edu/currentstudents/graduate/new

ECE Department Rules Read your OSU emails It is always best to confirm rules with faculty/staff (do not take something for granted because a friend of a friend told you that) ECE Website Plenty of resources are available in the website Handbook, forms, deadlines https://ece.osu.edu -> Current Students -> Handbook, Form & Deadlines Courses (https://ece.osu.edu/courses) Computing resources (ECE login, computer labs, keycards, software,..) https://ece.osu.edu/computing-resources

All access or modifications (change of OS, etcetera) ETS Vincent Juodvalkis Senior Systems Manager-Sap Donald Gibb Systems Developer/Engineer Edwin Lim Systems Specialist-A&P IT Help Desk: etshelp@osu.edu Systems: hardware repair, software installations, network issues… Consultation: setting up your environment to do your research/classwork All software installed on any OSU system must be properly licensed and all licenses must be registered with ETS prior to installation. Using unlicensed software is illegal. Network access, operating systems and configurations run through ETS. All access or modifications (change of OS, etcetera) must be discussed with ETS prior to implementation. Vincent will have a short slot on Monday during the second part of the orientation

Registration REGISTRATION You are responsible for: adding/dropping your courses on time; paying your fees and tuitions on time; keeping your full-time student status (if required) GRA, GTA appointees: 9 hours minimum (4 in the Summer) Fellow appointees: 12 hours minimum (6 in the Summer) International Students: 8 hours minimum (no requirements for the Summer) Includes any required English courses Students can apply for reduced course load in the semester of graduation http://oia.osu.edu/pdf/ReducedCourseLoad-Academic.pdf Watch for Law of Unintended Consequences: When adding/dropping courses, timing is important (mind the deadlines)

English Courses ENGLISH COURSES All international students, including Fellowship students, must take the English Proficiency Test administered by the English as a Second Language Program (ESL), and either have their English classes waived, or enroll in the appropriate class. EDUTL 5901 EDUTL 5902 These courses count towards the credits necessary to keep the full-time student status, but they do not count towards your degree requirements. The required English courses must be completed within one year of the start of the graduate program. Optional technical writing course offered by the Dept. of Engineering Education: ENGR 5710 Engineering Research Communications The Writing Center is an excellent resource to check out as well.

Buckeyelink You need to have your OSU email account and BuckeyePass set up to be able to access your Buckeye Link. Go to Access and Identity management to do so: https://my.osu.edu/ You can use the Buckeyelink (https://buckeyelink.osu.edu/ ) to: Enter/update your Personal Information Address: you need to enter your local address. It is your responsibility to keep this information current. Register for courses Add and drop courses (within given deadlines) Class Schedule View Final Course Grades  View statement of Account

Tuition You can find out the amount of your tuition in the Registrar website http://registrar.osu.edu Check Tuition and Fees for Graduate Students: Engineering and Architecture Note that tuition increases almost linearly up to 8 credits and it is the same for 8 to 18 credits.

Carmen https://carmen.osu.edu You need to have your OSU email account set up to be able to access the site ( https://my.osu.edu ) This is the site that Professors use to post material related to the courses that they are teaching. Some courses require online assignment submissions through Carmen. https://carmen.osu.edu Carmen is OSU’s learning management service

Office Assignments Office assignments are handled by the Building Supervisor, Bill Thalgott The office priority list is: Teaching Assistants Research Assistants and Fellows Other graduate students – based on availability Office & Lab keys are assigned to students who are GRA/GTA/Fellow: Ask your advisor to send email request to Bill Thalgott with your name.# For ESL students: contact ESL Human Resource Staff All graduate students have keycard access (BuckID) to ECE computer labs and student lounge (Caldwell Lab 271)

Mailboxes ECE GRADUATE STUDENT ECE ESL GRADUATE STUDENT mailboxes are located in 205 Dreese Labs. ECE ESL GRADUATE STUDENT mailboxes are located at ESL. ALL GTAs HAVE COURSE FOLDERS located in 205 Dreese Labs.

Miscellaneous ORIENTATIONS GRA/GTA/FELLOWSHIP APPOINTEES GET A BuckID Make sure to attend all orientations (ECE Graduate Student Orientation Part 2 Mon 08/20, OIA, GTA) GRA/GTA/FELLOWSHIP APPOINTEES Check with your advisor. GET A BuckID Go to 3040 Ohio Union, 1739 High Street. PAY TUITION AND FEES BY THE DEADLINE Pay online (Buckeyelink) or at the Student Academic Services building, 281 W. Lane Ave PARKING PERMITS Go to South Campus Gateway, 1560 N. High St. or apply online. GRAs, GTAs, and Fellows are eligible for “B” permits

DEADLINES

“Important Dates” Every Semester, you can find all deadlines on: https://registrar.osu.edu/registration/index.asp Click on the Semester of interest in the “Important Dates” Section

Register for courses

Registering for Courses ECE COURSES If the “Prereq” list includes “Grad standing in engineering” you can register yourself using the Buckeyelink until Fri Aug 24th. If you do not meet the “Prereq”, or you want to enroll in a course after Fri Aug 24th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either take it to the Graduate School (247 University Hall) email it to Registration Services at the Graduate School Grad-SchoolRegistrationServices@osu.edu After Fri Aug 31st, you need to petition the Graduate School to add a course and pay $100 fee per course For ECE courses to count towards your MS or Ph.D. degree, they have to be 5000-level or higher. You can take lower level courses in ECE but they will NOT count towards your degree requirements

Registering for Courses COURSES OUTSIDE ECE Approved related fields are: Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD. If the courses are open or don’t have pre-requisites, you can register yourself using the Buckeyelink until Fri Aug 24th. if you do not meet the “Prereq”, or you want to enroll in a course after Fri Aug 24th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either take it to the Graduate School (247 University Hall) email it to Registration Services at the Graduate School Grad-SchoolRegistrationServices@osu.edu Advanced Computing Center for the Arts and Design For these courses to count towards your MS or Ph.D. degree, they have to be 4000-level or higher, not taught by a graduate student enrolled at this university (Please refer to the Graduate School Handbook – Section 4.1) and approved by your advisor.

Course Enrollment Permission Form Use it to: Waive Prerequisite Requirements Enter a Course Requiring Permission (E.g. ECE 6193 Independent Study) Override the Limit and Enter a Full Section Add a course after the 1st week Audit a course … Instructor’s Signature Sometimes more than the Instructor’s Signature is required The form is available on the ECE website https://ece.osu.edu -> Current Students -> Handbook, Form & Deadlines -> Course Enrollment Permission http://registrar.osu.edu/students/course_enroll_form.pdf