Funding for youth organisations Erasmus+ crash course: Funding for youth organisations

Agenda Erasmus+ 1.01 Funding available for youth org Administration 4. Erasmus+ grantwriting: key concepts 5. Tips and tricks

Rules and info Mute your mic Write in the chat/youtube if you want speak There is no silly questions No refund if unsuccessful application Just an intro! Feedback welcome Enjoy

EU Programme for Youth, Education, Training and Sport 2014-2020 14,7bn€ Managed at the EU and at the National level Erasmus Plus is the main instrument for the implementation of European policies in the field of youth, education, training and sport Erasmus Plus is NOT a mobility programme, or a mobility policy programme Mobility is « just » a tool within these policy field It is managed by the EU (DG EAC and EACEA) and It is managed by the national level through National Agencies (or contact points) – which you should contact

The basics: key actions KA1: Mobility of individuals ‘Erasmus’, Youth exchange, EVS KA2: Cooperation for innovation and exchange of good practices Strategic partnership, DIVE KA3: Support for policy reform Structured dialogue, meeting with decision makers KA1: the name is pretty clear, all actions using mobility as a tool for learning (the good ol’ Erasmus) KA2: bigger cooperation projects, quite wide and blurry term, no need for you to learn more about it (give example for KA2 DIVE or Europe at School) KA3: Structured Dialogue (conference between young people and decision makers) Each KA1 covers activities in education, youth, training and sport. For example: Student mobility for students and staff: KA1 Youth exchanges: KA1 Mobility of youth workers: KA1

For local youth NGO? KA 1: Youth Exchange KA 1: Mobility of Youth Workers KA3: Structured Dialogue (KA1: European Voluntary Service) KA1: the name is pretty clear, all actions using mobility as a tool for learning KA2: bigger cooperation projects, quite wide and blurry term, no need for you to learn more about it (give example for KA2 media TNF) KA3: Structured Dialogue (conference between young people and decision makers) Each KA1 covers activities in education, youth, training and sport. For example: Student mobility for students and staff: KA1 Youth exchanges: KA1 Mobility of youth workers: KA1

KA1: Youth Exchange 5-21 days 2 countries min. 16 to 60 pax. Non-formal education-based programme Development of social, civic, key competences for their personal, civic and professional development During a Youth Exchange, participants, supported by group leaders, jointly carry out a work programme (a mix of workshops, exercises, debates, role-plays, simulations, outdoor activities, etc.) designed and prepared by them before the Exchange. Youth Exchanges allow young people to: develop competences; become aware of socially relevant topics/thematic areas; discover new cultures, habits and life-styles, mainly through peer-learning; strengthen values like solidarity, democracy, friendship, etc. The learning process in Youth Exchanges is triggered by methods of non-formal education.

KA1: Mobility of Youth Workers 2 days to 2 months 2 countries min. Up to 50 pax. Non-formal education-based programme Professional development of youth worker Youth worker: anyone working for the development of young people (we are youth workers!) This activity supports the professional development of youth workers, through the implementation of activities such as transnational/international seminars, training courses, contact-making events, study visits, etc. or job shadowing/observation periods abroad in an organisation active in the youth field. All these activities are arranged by the organisations participating in the project. The participation of youth workers in such activities contributes to capacity building of their organisation and should have a clear impact on youth workers' daily work with young people. The learning outcomes should be further disseminated in the youth field. Very diverse activities!! Veryyyy suitable for our work! Seminar Good practice exchange Contact making Partnership building

KA3: Structured Dialogue 1 day minimum 30 pax min. Can be national Interaction with decision-makers Youth participation Policy proposals, recommendations Structured Dialogue projects can take the form of meetings, conferences, consultations and events. These events promote the active participation of young people in democratic life in Europe and their interaction with decision-makers. As a concrete result of these events, young people are able to make their voice heard (through the formulation of positions, proposals and recommendations) on how youth policies should be shaped and implemented in Europe. The primary goal is not only the learning here, but the formulation of proposal, the participation of young people national meetings and transnational/international seminars that offer space for information, debate and active participation of young people – in dialogue with youth decision-makers - on issues which are relevant to Structured Dialogue or to the EU Youth Strategy; national meetings and transnational seminars that prepare the ground for the official Youth Conferences organised during each semester by the Member holding the turn of Presidency of the European Union; events that promote debates and information on youth policy themes linked to the activities organised during the European Youth Week; consultations of young people, with a view to find out their needs on matters relating to participation in democratic life (online consultations, opinion polls, etc.); meetings and seminars, information events or debates between young people and decision-makers/youth experts around the theme of participation in democratic life; events simulating the functioning of the democratic institutions and the roles of decision-makers within these institutions.

Who can take part? Structured Dialogue projects can take the form of meetings, conferences, consultations and events. These events promote the active participation of young people in democratic life in Europe and their interaction with decision-makers. As a concrete result of these events, young people are able to make their voice heard (through the formulation of positions, proposals and recommendations) on how youth policies should be shaped and implemented in Europe. The primary goal is not only the learning here, but the formulation of proposal, the participation of young people national meetings and transnational/international seminars that offer space for information, debate and active participation of young people – in dialogue with youth decision-makers - on issues which are relevant to Structured Dialogue or to the EU Youth Strategy; national meetings and transnational seminars that prepare the ground for the official Youth Conferences organised during each semester by the Member holding the turn of Presidency of the European Union; events that promote debates and information on youth policy themes linked to the activities organised during the European Youth Week; consultations of young people, with a view to find out their needs on matters relating to participation in democratic life (online consultations, opinion polls, etc.); meetings and seminars, information events or debates between young people and decision-makers/youth experts around the theme of participation in democratic life; events simulating the functioning of the democratic institutions and the roles of decision-makers within these institutions.

General process Draft your idea / Check if/where it fits Find partners 0. Register your organisation / Get a PIC number Draft your idea / Check if/where it fits Find partners Write your project application 3a. Prepare the required documents 4. Evaluation by experts 5. Receive 80% of the grant 6. Implement your project 7. Report / receive the rest of the grant

Application stage Online form / E-form (pdf) Declaration of honour Timetable / Programme of activity Mandate No separate budget (in the form)

Timeline 3 deadline (Feb, Apr, Oct) Project can start 3 months after Plan at least 6 months ahead

Application form Objectives Logistics Learning outcomes Methods Cooperation Impact Communication / Dissemination Evaluation

Budget Unit Costs vs Real costs Travel – distance band Subsistence costs Exceptional costs

Evaluation 1 or 2 external experts 100 points max / need 60 Relevance / Implementation / Impact-Evaluation-Dissemination Read the evaluation Understand the philosophy! Read the criteria precisely Read the guide for evaluators All criteria are important Think about the fact that the evaluators don’t know your organisation, your project, your field of action! (example I evaluated project on sustainable development, which I only have public general knowledge) Not necessarily topic expert but project management and methods expert Prove your topic is relevant / Be strong on the experts’ expertise side

Management Deliver what you promised Keep all invoices Report clearly (Mobility Tool) Budget wisely Flexibility is allowed Inform about changes

Young people: 13-30 final target of learning activities Key concept: Young people / Youth workers We are both! Young people: 13-30 final target of learning activities Youth workers: staff or volunteers working with young people JEF: young people + youth workers = young youth workers Best website to understand the philosophy behind it: http://www.coe.int/en/web/youth-portfolio

Key concept: NFE Non-formal education At the heart of all youth projects Learner-centered / participatory Stereotype: group work, post-its and flipcharts Bottom-up vs Top-down Youth work portfolio: http://www.coe.int/en/web/youth-portfolio Best website to understand the philosophy behind it: http://www.coe.int/en/web/youth-portfolio

Linked to the previous one Key concept: Active participation Linked to the previous one Young people should always take an active role Best website to understand the philosophy behind it: http://www.coe.int/en/web/youth-portfolio

Activity: When the event(s) is/are happening Key concept: Project  Activity  Session  Activity Project: From 1st day of spending to sending the final report (prep, activity, evaluation) Activity: When the event(s) is/are happening Session: Coherent learning unit within your event (2 hours / Half a day) Activity: Smallest block in a session (eg: « introduction to the topic ») In need for a coherent whole!

Learning outcomes What does an individual learn from the project? Key concept: Knowledge / Competences / Attitudes In need for a coherent whole! Learning outcomes What does an individual learn from the project? Clear, realistic, relevant! Absolute core of the project (KA1) Different wordings: know, know how, skills, behaviour, key competences

Your Activities Learning outcomes A logical approach Day 1: 8 to 10: Ice breaker 12 to 14: Fishbowl debate on Icecream making Day 2: 8 to 10: visit to a local NGO Your Activities Day 3: Poster creation on potato growing Day 4: Evaluation and reflection on learnings Learning outcomes Key competences: Digital skills Learning to learn Attitude: - Intercultural awareness Knowledge: - The culture of potato Skills: - Rollerskating skills In need for a coherent whole! MAKE THEM MATCH!

Key concept: Impact / Dissemination / Evaluation Impact on individuals Learning, usefulness in their work, in their civic life Impact on organisation, on other structure Be realistic, small impact is ok. Dissemination Broadening the impact, long term impact, social media, outreach Evaluation All dimension: learning, impact, change, quality, cooperation In need for a coherent whole!

The Grand’Ma Clarity Test Tips and Tricks Your project is probably very clear in your mind! But experts don’t know you! Tell your project to your grand mother and little sister until they understand it! When you’re done, this will be the summary of your project The Grand’Ma Clarity Test

The Common Sense Rule Tips and Tricks Questions are made to be answered! They seem long, but they actually make sense, answer them! Not more, not less, not something else. The Common Sense Rule

Be logical Tips and Tricks Activities should answer the objectives. Learning outcomes should be explained in the light of the activities. Evaluation measures should evaluate the impact, quality and learning outcomes. Be logical

Understand and master the philosophy Tips and Tricks Jargon, acronyms, management, actions… Read the programme guide, the legal base, good project examples, the evaluator’s guide. A lot of projects don’t understand the philosophy behind Erasmus+. Understand and master the philosophy

Collective work – Clear responsibility Tips and Tricks - Have 1 person in charge for the coherence of the project - Copy paste questions on a google doc and have several persons feedbacking Collective work – Clear responsibility

Resources

Resources E+ programme guide: https://goo.gl/tKpZWS Copy short URL goo.gl/iHktTY goo.gl/h8DNXw Copy short URL Copy short URL goo.gl/iHktTY Copy short URL goo.gl/iHktTY Copy short URL goo.gl/iHktTY Resources E+ programme guide: https://goo.gl/tKpZWS MOOC E+: https://goo.gl/wJG6PY E+ evaluators guide: https://goo.gl/mz8FCC KA1 applicant guide: https://goo.gl/H93f9A General NGO funding: https://goo.gl/iHktTY E+ UK NA website: https://goo.gl/h8DNXw Best website to understand the philosophy behind it: http://www.coe.int/en/web/youth-portfolio

Questions?

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