Graduate DegreeWorks Workshop Student Graduate Academic Affairs IIT Tower, 7th Floor 10 West 35th Street, Ste 7D7-1 Chicago, IL 60616

Graduate Academic Affairs Team Joel Hestermann: Graduate Academic Affairs Specialist Surendar Mani: Retention and Student Success Manager Lucas Treadwell: Auditor and Records Specialist S. Mani’s title “and”

Objectives Learn the tools and functionality of DegreeWorks. Learn the tools, functionality, and process of eForms. Understand why DegreeWorks and eForms are used, and how they can be leveraged. We welcome any questions throughout, and any concerns or constructive feedback at the end.

Masters Advising/Program of Study Hold An advising hold is placed once you reach 9 cr. Hours Prevents you from registering for classes Required to meet with your advisor In person *Skype at adviser’s discretion Email Phone Hold must be removed by your advisor *

Where to find DegreeWorks & eForms https://web.iit.edu/sites/web/files/departments/academic-affairs/graduate-academic-affairs/pdfs/Grad%20DegreeWorks%20and%20eForms%20Quick%20Start%20Guide.pdf

DegreeWorks Functions Top Tabs Banner Self-Service eForms: Access using this button. Advising: Brings the user to TutorTrac FAQ & Help: Check for an answer here before reaching out to GAA. Request Assistance: Submit a ticket if you are having any issues. Legend:

DegreeWorks Functions, Continued Student ID – Name – Degree – Major – Level – Classification – Last Audit Refresh Sub-tabs Worksheets What If Look Ahead View Plans If Applicable GPA Calculator Removed What-If History not visible to students (hph)

Worksheets Format – Student View / Graduation Checklist / Registration Checklist Print/View PDF – Print/Save What If audits for meetings with advisor What If See how your program will be affected by any changes before they are officially submitted. Look Ahead See where certain courses will fit within the audit before you register.

What-If Choose degree Academic year Major Concentration (including Master’s Project or Thesis), if applicable Add future courses you wish to take, if applicable Process What-If Concentration (including Master’s Project or Thesis)…

Notes View notes from your advisor/GAA regarding your degree program At the bottom of the DegreeWorks Audit Reminders from advising meetings Added note screenshot.

GPA Calculator May be useful to see what grade students would need in order to achieve a certain GPA

eForms Importance of eForms Actions Get approval for course substitutions before registering for course(s) Not all course substitutions are approved Student  Advisor  Department Approval  Graduate Academic Affairs  Applied to audit at final approval Actions Change of Programs Co-Terminal / Shared credit Transfer Credits – Internal vs External Change of Advisor Course Substitutions Added applied to audit at final approval

eForms Main Page a

Change of Advisor Current advisor already appears. Select new advisor within your dept. Comments are required.

Change of Degree Example Within same discipline/academic unit only Must be equivalent or lower degree PhD to MS, ME to MAS MS to MS, ME, or MAS ME to ME MAS to MAS Save vs. Save & Submit Change major Add concentration Add thesis

Transfer Credits and Course Substitutions External Transfer: Request use of one or more courses from an outside institution. Internal Transfer: Excess UG credit to GR credit / Masters credit to PhD – Use of course(s) outside of your discipline Course Substitutions: Use of a course not in current degree requirements. Ex. an elective from another degree program …Excess UG credit…

External Transfer Credits eForms for preliminary approval Final approval after review Need official US transcript sent directly from transfer institution to GAA. OR Need credential evaluation for Intl. transcript sent directly from World Education Services (WES) to GAA. Added details about U.S. vs Intl Transcripts

Internal Transfer Credits Typically used for courses from a different discipline than the student’s in progress program. UG to GR credit transfer Restrictions apply “Course Not Found” Option for advisor to review and articulate use. Student must include a comment explaining why this is selected. Ex. Completed course no longer an active course. Ex. An exact course equivalent is not identifiable but is relevant to requirements (typically electives).

Course Substitutions Insert course completed and course required

DegreeWorks Demonstration Surendar Mani

TutorTrac Presented by Tayyab Arshad Director, Academic Resource Center Added Tayyab Arshad, Title

Questions / Concerns / Feedback? Graduate Academic Affairs IIT Tower, 7th Floor 10 West 35th Street, Ste 7D7-1 Chicago, IL 60616 gradcoll@iit.edu 312-567-3024 gradcoll@iit.edu