We will start in 5 minutes. SSAI PY2012 Three Month Grant Project Performance Plan (PPP) Webtool Webinar We will start in 5 minutes. Please dial in by following the instructions (to see those instructions again click the audio icon)

Technical Details To best view the presentation, Click the Whiteboard (or full Screen) Icon: During the presentation you may also use the scrolling bars to view content that is hidden

Technical Details Telephones will be muted during the presentation We will have Question and Answer segments throughout the presentation, and at the conclusion of the presentation. In order to ask a question Please use the Raise Hand Icon. You can also ask a question or make a comment by clicking send a note icon

Senior Service America’s Three Month Grant Project Performance Plan (PPP) Webtool Webinar June 19, 2012

Agenda Today’s Presenters: Joe Gallagher and Chris Garland Webinar Length: 2:00 – 3:00 p.m. Discuss PY2012 3 month grant challenges Questions/Answers Review Three Month Grant Project Performance Plan (PPP) Webtool Next Steps Adjourn

PY12 Will Be A Challenging Year 3 month grant (July 2012– September 2012) DOL Mandated Enrollment Freeze Post SGA Transition No participant transfers/ no lay-offs of participants 9 month grant (October 2012 – June 2013) However…. Advance planning will give you an advantage to run your program As always, SSAI is here to help you

DOL Enrollment Freeze DOL expects to freeze (stop) new enrollments on or about July 15 and last through October 1 – exact dates coming soon  Question #28 on Participant Form – must have date of 7/15/12 or earlier!!! DOL has frozen (stopped) any participant transfers. See also SSAI SCSEP Policy 602-E. Why? To ensure SPARQ data is accurate for the transfer of data between national grantees post SGA

So what will you do? DOL has set out a challenge Need to push yourself to ensure that you enroll enough participants so that you don’t leave any funds unspent on September 30th (without overspending)

So what will you do? (cont’d) STEPS #1. Review your 3 month PPP and figure out how many participants you need to enroll by July 15th and exit by September 30 to spend $$ without overspending. #2. Pay special attention to the number of exits you achieved during the first quarter of last year (we’ll show you how to do this when we review the tool) and determine a reasonable exit amount for the 3 month grant period

STEPS (cont’d) #3. Once you have the needed number of enrollments by July 15th in your PPP, review your waiting list and identify your issues with reaching this enrollment target. #4. Talk to a Front End Support Team Program Officer about your issues when you discuss you 3 month PPP. Include in your notes when saving your PPP.

STEPS (cont’d) #5. Set up enrollment meetings with your priority of service applicants as soon as possible #6. Submit your 3 month PPP to SSAI by Monday, June 25th #7. Enroll the participants you need by July 15th

Bottom Line: Do a good plan

Extra Hours? SSAI staff will not authorize any extra hours (above 20) until: A. We review and discuss your three month PPP B. We see your actual enrollment achieved through July 15th Remember, you need to push and challenge yourself C. If approved, extra hours unlikely to start until early August

Priorities of Service in the OAA Priorities of service/Most-In-Need (MIN) are: Veterans and eligible spouses THEN…. Have a disability Limited English proficiency Low literacy skills Reside in a rural area Have low employment prospects Have failed to find employment after utilizing services under WIA Title I Homeless or at risk of homelessness 65+ years of age* *Not a Most in Need factor

Let’s Take Some Questions/Comments About the 3 month period and PPP Raise Your Hand to Confer by Phone or Send Me a Note

Let’s Review the Three Month Grant Project Performance Plan (PPP) Webtool

Highlights of 3 Month PPP Webtool Estimated 3 month Participant Wage budget inserted 3 month PPP automatically includes expected carry-over from your last PY2011 PPP Still have ability to adjust hours per pay period – 12 hours per week is the minimum Access enrollment and exit activity from prior program years, including PY2011, as you create your 3 month PPP Number of 3 month authorized positions visible

Your Analysis (PPP) is Vital PY12 First Quarter PPP reflects your analysis of 3 month period Need to submit your first PY12 First Quarter PPP to SSAI by Monday, June 25th We expect subgrantees to spend all of their PW funds by September 30th without overspending No enrollment after July 15 No participant transfers or lay-offs for exits Remember to submit your pay by pay info through June 30th on 2011 pay by pay

Key Points for PY12 PPPs Assess your waiting lists and set enrollment meetings Plan enrollment as needed from July 1 – July 15th in your PPP Continue with exits as needed to keep your SCSEP balanced Remember to include in your PPP “other exits” participants who will be exiting because they are not waiver eligible and will be reaching their 4 year time limit on SCSEP

Let’s Take Some Questions Raise Your Hand to Confer by Phone or Send Me a Note

Next Steps Next Monday, June 25th – deadline for you to complete your PY2012 First Quarter project performance plan (PPP) plan on the webtool Start scheduling your enrollment meetings! Wednesday, June 27th – deadline by which a Front End Support Team Program Officer will follow-up with you and provide feedback on your PY2012 First Quarter 3 month PPP

Questions After This Webinar Contact the Front End Support Team and a FES Program Officer will respond: Email: scsephelp@ssa-i.org; or Call: 301-578-8989; or Open a case via the Cloud Portal

Adjourn We will notify you when the following can be found on the SSAI Partners’ Page: Today’s PowerPoint Presentation Link to today’s webinar recording will be in the “Webinars” tab of the SSAI Partners Page Thank you for attending!