FINANCIAL MANAGEMENT SCHOOL UNITED STATES ARMY FINANCIAL MANAGEMENT SCHOOL U.S. ARMY SOLDIER SUPPORT INSTITUTE Practical Exercise #1 SOLUTIONS Exchange Transactions FOR Perform Cashier Functions in DDS AAB6B102 Jan 2012

SPECIAL INSTRUCTIONS: STUDENT INSTRUCTIONS OBJECTIVE: This practical exercise measures your ability to input exchange transactions correctly into DDS. MATERIALS NEEDED: 1. Computer loaded with DDS Software. 2. Practical Exercise Booklet. 3. DDS Cashier Input Guide. 4. Pen/Pencil. 5. Calculator. 6. Classroom notes. INSTRUCTIONS: a. This exercise booklet contains 20 exchange transactions for you to input. Check your booklet now and if you are missing any portion or if it is illegible, obtain a new booklet from your instructor. b. You have 2 class periods to complete this exercise. You may take a break at any time, however, do not take exercise materials out of the classroom. c. You will continue to use your BEGINNING BALANCE DDS load from the Instruction portion of the lesson to input the Exchange Transactions. All exercise requirements have only one correct entry. Make sure your answer is correct before saving. If you make a mistake or wish to change your answer after saving, “BACKOUT” the transaction and enter your new response. When backing out a transaction follow the steps in the input guide. Your instructor/proctor will have the administrative password needed to complete the process. All certifications will be done “EXTERNALLY” for classroom purposes. d. ALL WORK ON THIS EXERCISE MUST BE ON YOUR OWN. You may NOT communicate with other students, have or receive assistance, or make a record of your answers anywhere but on your answer sheet. Failure to follow these instructions will result in the appropriate disciplinary action being taken. e. Your instructor will advise you what to do when you complete of this practice exercise. SPECIAL INSTRUCTIONS: You are a cashier at the 23rd Finance BN Forward, Main Site. You have received an advance of funds and confirmed it. You are now ready to begin inputting transactions. Input all transactions correctly. Today's Business date is : 30 October 2009 (A). Use 28 October 2009 for all checks. 8-Nov-18 i

Practical Exercise# 1 Exchange Transactions Student Note: The DATE to use for all checks will be given to you by the instructor/proctor, prior to beginning the exercise. 8-Nov-18 ii

DD Form 2664 Currency Exchange Record iv

DD Form 2664 Currency Exchange Record v

INSTRUCTOR NOTE: Prior to starting the exercise, Give the students the date to use for the checks being used as follows: 28 October 2009 Today's Business day in DDS is : 30 October 2009 (A) INSTRUCTOR REVIEW INSTRUCTIONS: To go back and review the inputs with the students have them execute a QUERY. Step 1: To access the Query: Click from the Menu > PROCESSING > QUERY > EXCHANGE TRANSACTIONS; Step 2: Filter the data by: a. Site ID# 00001 COLTS ROCK. b. Creating User: Cashier (C01 – C40). c. Click on the Execute Query Button on the toolbar. Step 3: Scroll through the transactions, highlight each one. The data for Incoming (I) and Outgoing (O) info will appear in the bottom half of the screen. Review each transaction with the students. Step 1 Step 2c Step 2a Step 2b Step 3 I = Incoming O = Outgoing vi

#1 #2 1

#3 #4 2

#5 #6 3

#7 #8 4

#9 #10 5

#11 #12 6

#13 #13 7

#15 #16 8

#17 #18 9

#19 #20 10

THIS PAGE IS INTENTIONALLY LEFT BLANK 11