Planning & Time Management By Mr. Yasser Desouki

Introduction The term “planning” is very frequently used in daily life and every person without exception does some planning at individual level when one has to accomplish some task. Some terms should be put clear before getting involved in the theme.

Some terms should be put clear before getting involved in the theme. Policy is a statement of aims, purposes, principles or intentions, which serve as continuing guidelines for management in accomplishing objectives. Policy

Philosophy is the science that seeks to organize and systematize all fields of knowledge as a means of understanding and interpreting the totality of reality, usually regarded as comprising ethics, aesthetics, metaphysics and epistemology. Philosophy

Vision Vision is something which is apparently seen otherwise than by ordinary sight. Vision is to articulate the purposes of an organization into idioms and goals.

Planning Planning is the formal process of making decisions for the future of individuals and organizations.

Types of Planning There are two basic kinds of planning: Strategic and Operational. Strategic planning, also known as long range, has three dimensions: the identification and examination of future opportunities, threats and consequences.

the process of analyzing an organization’s environment and developing compatible objectives along with the appropriate strategies with policies capable of achieving those objectives. And the integration of the various elements of planning into an overall structure.

Here we are concerned with Macro and Micro planning. Operational planning Also known as divisional planning, is concerned with the implementation of the larger goals and strategies. Here we are concerned with Macro and Micro planning.

Macro Planning Macro-planning deals with broad plans not taking note of breakdowns between skills or scheme implementation at grass root level.

Micro-Planning Micro-Planning in education starts from grass root level.

Why is planning crucial? Planning can reduce your stress. Planning gives you the peace of mind knowing that you have formulated a feasible of action and that your goals are attainable.

Planning helps you to be prepared for the obstacles because part of the planning process is creating a contingency plan for unexpected problems. Planning serves as a way to evaluate your progress as you work. Planning your daily and weekly activities will clearly illustrate whether or not you are staying on schedule. Planning gives you directions.

Planning Techniques There are various planning techniques. Most of these planning techniques can be split into two broad categories: I. Goal Setting II. Growing Design

I. Goal Setting; which means: Determine specific outcomes Set milestones and deadlines I. Goal Setting; which means:

Growing design Concerned with flexibility and reform of planning in case of particular short coming. Follow up the implementation.

Steps to implement planning 1. Clearly define your goals. 2. Brainstorm on the tasks that are required to complete your project. 3. Define the roles that you will take in fulfilling your goal as well as the roles of any others who will be assisting.

4. Start scheduling the work to be performed. 5. Evaluate your performance and adjust your schedule 6. Finally, review your planning process to determine its success.

Guidelines to Ensure Successful Planning and Implementation *Keep in mind: involve the Right People in the Planning Process * Write Down the Planning Information and Communicate it Widely * Goals and Objectives Should Be SMARTER * Build in Accountability (Regularly Review Who's Doing What and By When?)

A yearly plan for the technical supervision First: Goals Second: status quo study Third: Yearly Plan preparation Fourth: The timetables of the plan: Fifth: Executive plan Sixth: Follow-up and evaluation A yearly plan for the technical supervision

Conclusion Educational planning should be realistic and based on scientific principles. It leads to successful work and the achievement of our aims. Therefore, we should have clear ideas and realistic plans to meet our aims.

Time Management Time management is the act or process of exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity. This set encompasses a wide scope of activities, and these include planning, allocating, setting goals, delegation, analysis of time spent, monitoring, organizing, scheduling, and prioritizing.

The Eisenhower Method

POSEC method POSEC is an acronym for Prioritize by Organizing, Streamlining, Economizing and Contributing.

1. Prioritize -Your time and define your life by goals. 2. Organizing - Things you have to accomplish regularly to be successful. (Family and Finances) 3. Streamlining - Things you may not like to do, but must do. (Work and Chores) 4. Economizing - Things you should do or may even like to do, but they're not pressingly urgent. (Pastimes and Socializing) 5. Contributing - By paying attention to the few remaining things that make a difference. (Social Obligations).