2016-2017 Discipline Coding Training for New Administrators IMS Department 11/9/2018

Agenda PEIMS What is it? PEIMS Data Standards (TEDS) Local Codes vs PEIMS codes Other reference documents & resources Retention of discipline records & referrals   Discipline input into iTCCS Contact information on students Behavior location code Primary offense code Action codes Campus of Assignment ID (Sec-165901030, Elem-165901109 or 165901122) Difference in length justifications and entry Comments Multiple student entries for same offense Truancies DAEP placement requirements CTE students in disciplinary settings Referrals to Law Enforcement, School-Related Arrests, & Bullying Student restraints Six Weeks Discipline Reports Review reports Correct errors Verification statements IMS Department 11/9/2018

PEIMS Public Education Information Management System PEIMS encompasses all data requested and received by TEA about public education, including student demographic and academic performance, personnel, financial, and organizational information. PEIMS Data Standards (TEDS) describe the PEIMS data reporting requirements. IMS Department 11/9/2018

Appendix E Chart IMS Department 11/9/2018

Local Codes vs PEIMS Codes Local codes are district defined codes for discipline offenses and actions. PEIMS codes are from the Code 164 (actions) and Code 165 (offenses) tables of the PEIMS Data Standards. Locally defined offense codes that are a violation of the Student Code of Conduct are given a PEIMS offense code of 21 (Violation of School Code of Conduct) If you enter an offense code that is NOT a PEIMS code 21, then you need to make sure that you have proper documentation of the offense and that the mandatory or discretionary action is given to the student and the corresponding action codes are keyed into iTCCS. See the TSDS PEIMS Chart in Appendix E for guidance in determining mandatory and discretionary DAEP placements and expulsions. IMS Department 11/9/2018

Reference Documents and Resources Questions concerning coding and disciplinary placements should be directed to the Executive Director of Student Services. Texas Education Code (TEC), Chapter 37 establishes the statutes related to student discipline, law and order in public schools. Individual school districts write and enforce student disciplinary policies that comply with the statutes. 2016-2017 MISD Student Code of Conduct IMS Department 11/9/2018

Discipline Records Retention Period Discipline records and referrals must be retained for 5 years. Stored in accessible location on campus for one year. Stored at district’s warehouse for the remaining 4 years. Expulsion packets should be stored separately from other discipline records and referrals. IMS Department 11/9/2018

Discipline input into iTCCS Refer to the iTCCS Discipline Training Guide September 2016 for detailed instructions on adding and viewing discipline records. IMS Department 11/9/2018

Discipline input into iTCCS Discipline can be added for a single student on WST0905 or multiple students with the same primary offense code on WST0907. Contact information for the home and work numbers that have been entered on the Demo 2 screen for the student will be displayed. IMS Department 11/9/2018

Discipline input into iTCCS IMS Department 11/9/2018

Behavior Location Code (Code 190) Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code 37.006 or 37.007. IMS Department 11/9/2018

Behavior Location Code Behavior Location Code allows school staff to ask and answer two questions to determine proper Discipline Action Reason Code reporting. What did the student do? Where did the student commit the behavior? Please refer to Appendix E for a complete guide to all DISCIPLINARY-ACTION-REASON-CODEs, the related BEHAVIOR-LOCATION-CODEs, and the allowable actions per Texas Education Code Chapter 37. IMS Department 11/9/2018

Behavior Location Code In most cases where the BEHAVIOR-LOCATION-CODE is applicable to a particular DISCIPLINARY-ACTION-REASON-CODE, there is more than one possible action for that DISCIPLINARY-ACTION-REASON-CODE depending upon where the behavior occurred. If a DISCIPLINARY-ACTION-REASON-CODE only has a BEHAVIOR-LOCATION-CODE of 00 - Not Applicable, then the Texas Education Code Chapter 37 is silent as to a location of the behavior and it does not matter where the behavior occurred so long as the local Student Code of Conduct addresses the LEAs ability to take action for the behavior where it occurred. IMS Department 11/9/2018

Behavior Location Code ● This field is required for all offense codes except 21-23, 33-34, 41-45, and 55-56. ● Offense codes 09 and 10 must have 04 in the Behavior Location field. IMS Department 11/9/2018

Offense Codes The first offense code is classified as the primary offense code for the student on that date and time. You can also enter three additional offenses. All comments and actions will be tied to the primary offense. All of our offense codes have a PEIMS-equivalent code. However, the primary offense code will only be reported if one or more action codes has a PEIMS-equivalent code. IMS Department 11/9/2018

Offense Codes IMS Department 11/9/2018

Offense Codes IMS Department 11/9/2018

Action Codes All action codes will be tied to the primary offense code. Action codes cannot be tied to any additional offense codes. IMS Department 11/9/2018

Action Codes IMS Department 11/9/2018

Action Codes IMS Department 11/9/2018

Offense/Action Codes If the primary offense has a PEIMS-equivalent code corresponding to either conduct requiring mandatory expulsion or conduct requiring mandatory placement in a DAEP (optional expulsion), the action code must have an applicable PEIMS-equivalent code. If the action code entered does not correspond to an applicable mandatory PEIMS-equivalent code, a message will appear to the right of the primary offense record indicating that the action is incomplete. If the primary offense has a PEIMS-equivalent code corresponding to conduct requiring mandatory expulsion, the action code must correspond to a mandatory action, or action code 28 (mandatory action not taken) must be selected. Otherwise, the Add 28 Action button will be displayed next to the offense table when the action code is saved. This only occurs for non-special ed students. IMS Department 11/9/2018

Offense/Action Codes IMS Department 11/9/2018

Offense/Action Codes A PEIMS action code of 27 can only be assigned to a student when there is a non-mandatory PEIMS action code, and the student is enrolled in special education on the date of the offense. If you enter a non-mandatory PEIMS action code, a message will appear to the right of the primary offense record indicating that the action is incomplete. If the primary offense date is a valid date that falls within the student's enrollment in special education, then the Add 27 Action button will be displayed. IMS Department 11/9/2018

Offense/Action Codes IMS Department 11/9/2018

Action Codes If the action code corresponds to the PEIMS-equivalent code 05 or 25 for OSS, the program will determine the number of consequence days. When the data is saved, the program will add together the number of days in the consequence Lng (length) fields or the number of days in the consequence Act Lng (actual length) fields, depending on which field was modified. If either total is greater than three days, a pop-up warning box will appear to warn you of the overage. IMS Department 11/9/2018

Campus of Assignment If the action code corresponds to the PEIMS-equivalent code 06 or 26 for ISS, the Campus of Assignment field will automatically be updated when the discipline record is saved. For action code 07, you must enter the campus 9-digit number for Houston, Parker or MAP in the Campus of Assignment field. If the action code entered has a PEIMS equivalent code of 01, 05, 16, 17, 25, 27, 28, or 50 and the Campus of Assignment field is entered, then a message pop up box will appear displaying "CAMPUS ID OF ASSIGNMENT IS NOT REQUIRED -- CORRECT AND CLICK SAVE". Delete the data in the Campus of Assignment field to save the record. IMS Department 11/9/2018

Differences in Length If a student does not serve the discipline term that has been assigned (Lng), then you must enter the actual number of days served by the student in the disciplinary placement in the Act Lng field and use one of the Different Length Reason codes. Include only the actual number of instructional days that the student was in attendance when calculating this number. Do not include days absent. IMS Department 11/9/2018

Comments Comments must be entered!! The Comments page WST0902 allows you to add, change, and view comments about a student related to an offense or actions taken by the school officials. The Comments page cannot be accessed from the Discipline menu or the Go button. If you accessed this page by clicking under Cmts on WST0904, you cannot add, update, or delete the comments. All comments are tied to the primary offense. When entering comments, do not enter information that can identify other students. If you need to state that the student was involved in a situation with another student, refer to the other student by his/her initials or by student 1 or student A. IMS Department 11/9/2018

Multiple Students/Same Offense The Primary Offense code must be the same for all students involved in the incident. Students who are involved in the same infraction should be entered with the same incident number whenever possible. You may change or add any secondary offense or any action data that needs adjusting. If comments were entered for this offense for the first student entered, a pop-up window will ask if you want to duplicate comments for the next student. IMS Department 11/9/2018

Multiple Students/Same Offense IMS Department 11/9/2018

Truancies The Office of Student Services will enter the necessary information concerning truancy filings into iTCCS. If the student is being disciplined (DAEP, ISS, etc.) because of truancy, then the campus must use the local offense codes 9J, 9R, or 9U. IMS Department 11/9/2018

DAEP Placements & Expulsions See Appendix E - Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions IMS Department 11/9/2018

Elementary DAEP Placements Please note that there may be circumstances when a student does not attend the designated DAEP campus. IMS Department 11/9/2018

Continuations of Prior Year Placements All continuations of DAEP and expulsions from prior year must be keyed into iTCCS using the same offense code as the original placement. You may contact IMS if you do not have the prior year offense code or information. IMS Department 11/9/2018

CTE Students and Disciplinary Placements Assistant principals will complete the “CTE Attendance Correction” form for all CTE students with ISS and DAEP placements of more than 5 days. IMS Department 11/9/2018

CTE Students and Disciplinary Placements IMS Department 11/9/2018

Law Enforcement Referrals, School-Related Arrest, and Bullying Fields are located on the Discipline Maintenance screens WST0905 and WST0907 for Office of Civil Rights reporting of: Referrals to Law Enforcement School Related Arrests Bullying IMS Department 11/9/2018

Law Enforcement Referrals Referral to law enforcement is an action by which a student is reported to any law enforcement agency or official, including a school police unit, for an incident that occurs on school grounds, during school-related events, or while taking school transportation, regardless of whether official action is taken. Citations, tickets, and court referrals are considered referrals to law enforcement. IMS Department 11/9/2018

School-Related Arrest A school-related arrest is an arrest of a student for any activity conducted on school grounds, during off-campus school activities (including while taking school transportation), or due to a referral by any school official. IMS Department 11/9/2018

Bullying Refer to Student Welfare Freedom From Bullying, FFI (Local) for local district policy as it relates to bullying. “Bully” information should be entered on WST0905 or WST0907. Select the appropriate “Bully Reason” from: Sex Race Disability Sexual Orientation Religion Other IMS Department 11/9/2018

Bullying These fields should only be used if it has been determined that the student has engaged in an incident of bullying/harassment AND the student has been disciplined for the bullying/harassment incident. A Victim button will appear after you click Save if any of the six Bully Reason fields is set to Yes. You MUST click Victim to go to Victim Information WST0920 to enter student IDs for all students who were victims of this bullying/harassment incident. IMS Department 11/9/2018

Bullying Clicking “Save” activates the “Victim” button. IMS Department 11/9/2018

Bullying Information for all victims of each bullying incident is entered on WST0920-Victim Information. IMS Department 11/9/2018

Bullying WST0919 – Victim Information page is used when there is NOT an associated discipline record, but a student has made an allegation of bullying/harassment. IMS Department 11/9/2018

Student Restraints The 435 Student Restraint Data record captures the restraint data for 1) the restraints of all students that are administered by school district police officers and school resource officers working with a LEA under a local MOU, and 2) special education students that are restrained by school district/charter school employees and volunteers. Texas Education Code §37.0021 and TAC 89.1053(b)-(c). Refer to TAC 89.1053 for additional operational rules related to the management of special education student restraint events. IMS Department 11/9/2018

Student Restraints IMS Department 11/9/2018

Student Restraints School staff persons performing student restraints are divided into two categories: 1) LEA employees or volunteers, and 2) LEA police officers or school resource officers (SRO) IMS Department 11/9/2018

Student Restraints LEA employees are not law enforcement personnel. Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event. Do not report non-special education student restraints performed by LEA employees or volunteers. IMS Department 11/9/2018

Student Restraints LEA police officers are licensed peace officers who are employed by a police department created by a particular LEA school board. School Resource Officers (SRO) are licensed peace officers who are employed by a state, county, or municipal law enforcement agency who through contract with a school district or charter school provide a police presence at a school district or charter school, or at a school campus. Do not report student restraint events that are performed by law enforcement personnel who are not employed by a LEA police department or who are not serving as an SRO under a MOU with a LEA. IMS Department 11/9/2018

Student Restraints All restraint events reported must be for a reason listed in code table C173. IMS Department 11/9/2018

Student Restraints by MISD Police Officers MISD Police will provide campus administration with the completed MISD Restraint Use Reporting Form when they have restrained any student. Campuses MUST enter ALL MISD Police officer restraint information on WST0916. Restraint Staff Type Code = 02 and Restraint Reason Code = 08. IMS Department 11/9/2018

Student Restraints by MISD Police Officers IMS Department 11/9/2018

Student Restraints of Special Education Students by district employee/volunteer The Special Services Department has forms that must be completed to document all restraints of special education students. All restraints of special education students must be entered into iTCCS with the appropriate Restraint Staff Type Code and Restraint Reason Code. By district employee/volunteer – use WSE0765 By MISD police officer – use either WSE0765 or WST0916 IMS Department 11/9/2018

Student Restraints of Special Education Students by district employee/volunteer IMS Department 11/9/2018

Six Weeks Discipline Reports The IMS Department runs discipline summary reports for each campus at the end of each grading period. These reports will be made available on the IMS shared drive (admpeims-ims) for review, correction, and verification. IMS Department 11/9/2018

Six Weeks Discipline Reports BND – Cumulative PEIMS Detail Report (JST0635) provides a disciplinary report of all PEIMS reportable offenses and actions to date.   BNE – Six Weeks PEIMS Detail Report (JST0635) provides a disciplinary report of all PEIMS reportable offenses and actions for a specific grading period. BNM - Offenses & Actions by Grade Level & Ethnicity (JST0551) provides a matrix of discipline offenses and discipline actions by grade level and ethnicity as well as percentage of students who have discipline records. BNS – Student Detail Report (JST0592) provides a list of students that includes grade, sex, ethnicity, offense, action codes, and teacher name. BNT – Summary Report by Teacher (JST0595) provides a matrix by teacher with report counts broken down by sex and ethnic groups 1-5. IMS Department 11/9/2018

Six Weeks Discipline Reports Note: Additional error reports may be in your folder at the end of each grading period. These reports will only be in your folder if you have errors that require correction. Note: You must contact the IMS Department to have your headers opened in order to update discipline records after each cycle has been closed. IMS Department 11/9/2018

Correcting Discipline Coding Errors in iTCCS The Inquiry page WST0904 allows you to see a student’s discipline records in chronological order. The page lists each offense, offense date, action, and consequence dates. The page also indicates if the offenses and actions are reported to PEIMS. From this page, you can toggle( ) to Maintenance (Single Student) WST0905 to update a student’s discipline record, or you can toggle ( ) to Maintenance (Change/Delete) WST0906 to change or delete primary offense data for a student. IMS Department 11/9/2018

Correcting Discipline Coding Errors in iTCCS The Maintenance (Change/Delete) page WST0906 allows you to change or delete a primary offense from a student’s discipline record. WST0906 cannot be accessed from the Discipline menu or the Go button. From the Student menu, select Discipline, and then select Inquiry. If you delete the primary offense, the other offense codes, action codes, and comments associated with the primary offense are also deleted. If multiple students are associated with the discipline record, the record is only changed or deleted for the selected student. The record is not changed or deleted for the other students. IMS Department 11/9/2018

Teresa Moore IMS Department 11/9/2018

Questions?? IMS Department 11/9/2018