Inter-Service Postal Training Activity Prepare Mail Transportation Documentation February 2018

Prepare Mail Transportation Documentation (YouTube Video)

TLO – Prepare Mail Transportation Documentation LESSON OUTCOME Students will familiarize with all aspects of mail transportation including types of carriers and modes of transportation. Student will learn how to correctly prepare required mail transportation documentation IAW USPS and DOD directives/guidance in support of postal operations. ACTION: Prepare Mail Transportation Documentation CONDITIONS: In a classroom environment, given access to Postal Service (PS) Form 2942-A (Military Mail AV-7 Delivery List), PS Form 2759 (Report of Irregular Handling of Mail), Department of Defense (DD) Form 1372 (Mail Manifest), DD Form 1384 (Transportation Control and Movement Document (TCMD), Department of Defense (DOD) 4525.6-M Postal Manual, information regarding mail shipments and type of transport, standard United States Postal Service (USPS) equipment and supplies, and an awareness of Operational Environment (OE) variables and actors. STANDARDS: Document mail shipments properly by obtaining a receipt for mail that is dispatched, report irregular handling of military mail, and complete PS Form 2942-A, DD Form 1384, DD Form 1372, and PS Form 2759. Students will be assessed with a minimum of 80% accuracy for the following learning activities: 1. Identify mail transportation requirements. 2. Prepare Military Mail AV-7 Delivery List (PS Form 2942-A). TERMINAL LEARNING OBJECTIVE 3. Prepare a Mail Manifest (DD Form 1372). 4. Prepare Transportation Control and Movement Documentation (TCMD) (DD Form 1384 and PS Form 2942-A). Prepare a Report of Irregular Handling of Mail (PS Form 2759). The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.   The General Learning Outcomes (GLOs) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs GLO 14: Soldiers and Army Civilians are technically and tactically competent.

Operational Variables (OE)

Definitions and Terms (1 of 2) Military Mail United States Postal Service (USPS) Military Postal Service Agency (MPSA) USPS and MPSA (Jointly) Military Postal Clerk (MPC) Transportation documents Transportation Control and Movement Document (TCMD) PS Form 2942-A/CN-38 (AV-7) Joint Military Postal Activities (JMPA) Space Available Mail (SAM) Enhanced Distribution Label (EDL) Universal Postal Union Label (UPU)

Definitions and Terms (2 of 2) Military International Dispatch and Accounting System (MIDAS) Automated Military Postal System (AMPS) Fleet Mail Center (FMC) Mail Control Activity (MCA) Military Mail Terminal (MMT) Military Post Office (MPO) – Mobile or Shore Based Fleet Post Office (FPO) Army/Air Force Post Office (APO) Air Mobility Command (AMC) Military Sealift Command (MSC) International Airport (IAP)

Types of Carriers U.S. Commercial Air Carriers Foreign Commercial Air Carriers Air Mobility Command Land Transportation

Modes of Transportation Airlift Sealift Land Transportation

Modes of Transportation Factors Location of Unit Type of Transportation Available Lead Time

DD Form 1384 (TCMD)

Transportation Control and Movement Document DD Form 1384 is commonly referred to as "TCMD " Use when manifesting mail for transport by Air Mobility Command or Military Sea-lift Command assets Manifest APO and FPO mail separately List all classes of mail separately For a single shipment of ordinary mail, complete blocks 1 through 23 as applicable NOTE: When completing blocks of the TCMD that require a date entry, enter the JULIAN DATE, unless otherwise specified. Julian date calendars are provided in the Student Handbook.

Transportation Control and Movement Document 0094620031X004XXX

Air Mobility Command Operated by the U.S. Air Force Limited service Used when adequate surface transportation is not available Mail is tendered to AMC on DD Form 1384

PE X Complete Situation 1

U.S. Commercial Air Carriers Primary means of transporting mail between CONUS and OCONUS Cannot refuse mail due to other cargo MPSA and USPS have established required routes and contracted with the carriers Mail is tendered to the carriers by the JMPA or an overseas postal activity on a PS Form 2942- A/ CN-38

Foreign Commercial Air Carriers USPS and MPSA will jointly reach an agreement with the foreign carrier Pouch mail tendered to foreign carriers Dispatching activity must coordinate the shipment Only turn mail over to USPS or U.S. military personnel Notify military personnel at the end destination with all flight information. This is accomplished via AMPS. Use PS Form 2942-A

On Learning! Q. When preparing a TCMD to dispatch mail, can all classes of mail be combined on one TCMD? A. No Q. Why is it important to manifest APO and FPO mail on separate TCMDs? A. For accounting and payment purposes Q. How many copies are required for a TCMD and what is the distribution of those copies? A. Two copies are completed; the MPO maintains an original signed copy and either AMC or MSC maintains the duplicate

Flight Schedule, Determining Airport, and Weight Conversion Chart Air Carrier Codes, and Weight Conversion Chart

Flight Schedule Unique to each MPO that dispatches mail to commercial air carriers Commercial air carriers provide their flight schedules to the dispatching activity Activity supervisor creates after reviewing all flight schedules Each class of mail and destination will have designated flights

Example of a Flight Schedule

Three-Letter Airport Codes City/Airport Destination Three-Letter Codes Example: A AKL AMM AMS ANC ASU AUCKLAND, NEW ZEALAND AMMAN, JORDAN AMSTERDAM, NETHERLANDS ANCHORAGE, ALASKA, USA ASUNCION, PARAGUAY

Three-Letter Airline Codes Air Carrier Code List Example: NAME ALFA CODE Aden Airways Aerolineas Argentinas Aerolineas Peruanas, SA Aeronaves de Mexico ADE ARG APS ADM

Weight Conversion from Pounds to Kilograms Example: 23 pounds would equal 10.433 kilograms = 10.4 23 kilograms would equal 50.706 pounds = 50.7 107 pounds would equal 48.534 kilograms = 48.5 Manual Calculation Example: 52 lbs. divided by 2.2046 = 23.587 kgs 52 kgs. multiplied by 2.2046 = 114.6392 lbs

On Learning! Q. Do all military postal activities use the same flight schedule? A. No, each postal activity has a unique flight schedule   Q. What must be provided by commercial air carriers in order for the dispatching activity supervisor to create an activity flight schedule? A. A copy of the air carrier flight schedule Q. An airport code is a three-letter code that is recognized world-wide and is unique to that specific airport. Using Appendix A, list the airport code or airport name/location for the following airports: Airport Code Airport Name/Location Houston, Texas, USA – IAH EWR – Newark, New Jersey Tehran, Iran – TBR ORD – Chicago, Illinois Rome, Italy – ROM JKT – Djakarta, Indonesia

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL PS Form 2942-A, AV-7 Enter City or Ship’s name plus zip code and geographic location of dispatch. Select the FPO box when mail is dispatched by Navy and Marine Corps units. APO for Army/Air Force. AMPS generated USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL EWR, NEWARK, NJ X LIS TO MAD/TP331 - MAD TO EWR/DL1008 2 JAN 18 LIS 15.5 35.6 EWR 5 5.2 1 3 2 4 71.6 15.3 7M 7D 7B 7A 1422432 ICAIR151AA >> ICAIR151AA H5MLIS0046 Enter the three-letter airport code of the dispatching activity, and the three-letter air stop code of transferring or destination flight of the receiving activity, and the flight number. AMPS generated ICGR and Contract Number information. Enter the actual date that the mail will be dispatched.

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL PS Form 2942-A, AV-7 USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL EWR, NEWARK, NJ X LIS TO MAD/TP331 - MAD TO EWR/DL1008 2 JAN 18 LIS 15.5 35.6 EWR 5 5.2 1 3 2 4 71.6 15.3 7M 7D 7B 7A 1422432 ICAIR151AA >> ICAIR151AA H5MLIS0046 Enter the three-letter city/airport code of the origin of dispatch. Leave these boxes blank. They will to be filled out by the receiving office. Used to record specific class code regarding each category of mail Enter the three-letter city/airport code of the where the mail will be offloaded. Enter all weights in kilograms Enter the total number of OSPs and bagged mail for each category of mail. Signed by the Air Carrier Representative.

On Learning! Q. What is the primary means of transporting military mail to and from overseas locations? U.S. commercial air carriers Q. What recourse does USPS have if a contracted U.S. commercial air carrier fails to transport mail as agreed? Fines my be levied by USPS Q. What two organizations establish required routes and/or contracts with commercial air carriers to move military mail? MPSA and the USPS. Q. What agency establishes mail transportation policy in accordance with public law? USPS - U.S. Postal Service Q. Who is charged with ensuring that military mail is transported efficiently in support of U.S. DoD missions overseas? A. MPSA - Military Postal Service Agency

PE X Complete Situation 2

DD Form 1372 (Mail Manifest)

Military Command Mail Vehicles Use when postal activities are closely located Common vehicles are used NOTE: If an open-body vehicle is used, such as a pickup or stake body, a mail guard will ride in the truck bed with the mail, if practicable. Tender mail on DD Form 1372

DD Form 1372, Mail Manifest Use this form to dispatch mail between facilities within the same geographical area The DD Form 1372 consists of an original and two copies Prepare the DD Form 1372 neatly and legibly, using a ball point pen (black ink) or typewriter Do not erase on this form

DD Form 1372, Mail Manifest 01/02/18

On Learning! Q. Mail Manifest, DD Form 1372, is normally used to dispatch mail via what type of transportation? A. Land Transportation (truck, van, etc.) Q. How many copies does a DD Form 1372 have in a set? A. 3-part set, (original and 2 copies) Q. What is the distribution of a completed DD Form 1372 when dispatching mail? A. Original – sent with mail guard to intended destination Duplicate – sent with mail guard to intended destination Triplicate – maintained by the dispatching activity as a suspense copy

PE X Complete Situation 3

Transportation Control and Movement Document TG-1 009462 Mail LON FRA F PC 0094620031X004XXX 009060 0033 2 0031 0001 40 550 AMC 1 of 1

Transportation Control and Movement Document (Incoming) 1 of 1 TG-1 009462 Mail LON FRA F PC 0094620031X004XXX 009060 0033 2 0031 0001 40 550 AMC Receiving Unit MPC Signs   Date

PE X Complete Situation 4

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL Incoming PS Form 2942-A, AV-7 USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL EWR, NEWARK, NJ X LIS TO MAD/TP331 - MAD TO EWR/DL1008 2 JAN 18 LIS 15.5 35.6 EWR 5 5.2 1 3 2 4 71.6 15.3 7M 7D 7B 7A 1422432 ICAIR151AA >> ICAIR151AA H5MLIS0046

USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL Incoming PS Form 2942-A, AV-7 USS ALWAYS UNDERWAY DD-9777 LISBON, PORTGAUL EWR, NEWARK, NJ X LIS TO MAD/TP331 - MAD TO EWR/DL1008 2 JAN 18 LIS 15.5 35.6 EWR 5 5.2 1 3 2 4 71.6 15.3 7M 7D 7B 7A 1422432 ICAIR151AA >> ICAIR151AA H5MLIS0046 Receiving Unit’s APDS Joe Smith, Representative Receiving Unit MPC Signs

PE X Complete Situation 5

On Learning! Q. What form is used to receipt for incoming mail from a U.S. or foreign commercial air carrier? A: PS Form 2942-A, AV-7 Q. What form is used to receipt for incoming mail from AMC or MSC? A: DD Form 1384 or command substitute Q. What is the first thing a receiving clerk should do when receiving mail from a U.S. or foreign commercial air carrier? A: Verify that the AV-7 matches the mail and flight information, then check for mail damage.

PS Form 2759, Report of Irregular Handling of Mail (Last Name, First Initial) Example: Hines, J. 30-JAN-18

Irregularity Categories Failure to load at origin Delivered to wrong destination Delayed ground delivery Failure to arrive as intended Failure to protect Failure to transfer Missing mail Missing CN-38 (old AV-7)

On Learning! Q1. When mail is mishandled by an air carrier employee, agent, or representative, which form must be prepared by the ramp clerk? A: PS Form 2759 Q2. How many irregularity codes can be indicated on each PS FORM 2759 initiated? A: One Q3. Prepare PS Form 2759 in an original and how many copies? A: Two Copies

PE X Complete Situation 6

Automated Military Postal System (AMPS) Instructor Log Into AMPS Transportation Folder AV-7 Discuss AV-7 Data Entry

TLO – Prepare Mail Transportation Documentation LESSON OUTCOME Students will familiarize with all aspects of mail transportation including types of carriers and modes of transportation. Student will learn how to correctly prepare required mail transportation documentation IAW USPS and DOD directives/guidance in support of postal operations. ACTION: Prepare Mail Transportation Documentation CONDITIONS: In a classroom environment, given access to Postal Service (PS) Form 2942-A (Military Mail AV-7 Delivery List), PS Form 2759 (Report of Irregular Handling of Mail), Department of Defense (DD) Form 1372 (Mail Manifest), DD Form 1384 (Transportation Control and Movement Document (TCMD), Department of Defense (DOD) 4525.6-M Postal Manual, information regarding mail shipments and type of transport, standard United States Postal Service (USPS) equipment and supplies, and an awareness of Operational Environment (OE) variables and actors. STANDARDS: Document mail shipments properly by obtaining a receipt for mail that is dispatched, report irregular handling of military mail, and complete PS Form 2942-A, DD Form 1384, DD Form 1372, and PS Form 2759. Students will be assessed with a minimum of 80% accuracy for the following learning activities: 1. Identify mail transportation requirements. 2. Prepare Military Mail AV-7 Delivery List (PS Form 2942-A). TERMINAL LEARNING OBJECTIVE 3. Prepare a Mail Manifest (DD Form 1372). 4. Prepare Transportation Control and Movement Documentation (TCMD) (DD Form 1384 and PS Form 2942-A). Prepare a Report of Irregular Handling of Mail (PS Form 2759). The Army Learning Areas (ALA) are the baseline focal points Soldiers and Army Civilians must possess to prevail in the ambiguous environments that challenge the Army today. The four ALAs are: Army Profession and Leadership; Mission Command; Human Dimension; and Professional Competence. The Army Learning Area taxonomy provides a framework to assist in grouping the General Learning Outcomes. The four Army Learning Areas serve as the framework to catalogue the 14 General Learning Outcomes.   The General Learning Outcomes (GLOs) are essential outcomes resulting from training, education, and experience along a career continuum of learning. There are three primary purposes for the Army General Learning Outcomes. First, they provide trainers and educators a lens into how effective they are in conveying their support material. Second, it assists in improving instructional design and/or training support packages. Finally it places responsibility on training and education proponents to be nested with ALAs. ALA: Professional Competence GLOs GLO 14: Soldiers and Army Civilians are technically and tactically competent.

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