Financial Aid: ATRC Services & Intro to Accessibility Allison Kidd Anna Walker February 6th, 2018

ATRC Mission Ensuring equal access to technology and electronic information for CSU students and employees with disabilities as defined by the Americans with Disabilities Act and Sections 504 and 508 of the Rehabilitation Act. CSU has approximately 30,000 + students Approximately 2200 students have disabilities The ATRC is charged by the university with making sure they have the AT tools they need AND are able to access all their course materials and information

ATRC Services Direct Services: Consultation and Education Students & Employees Assessments Accommodations Training Equipment Loans Resources Accessible Electronic Materials (Word, PDF, Websites, etc.) Faculty and Staff Resources Ergonomics, Universal Design Electronic Accessibility: This simply means that information is usable by people with a wide range of abilities. We are working with other organizations on campus to develop campus-wide accessibility standards for electronic materials to ensure electronic information is usable by students and employees with disabilities. Consultation: We consult with CSU departments to create accessible department materials, provide information on UDL and ergonomic consultations Faculty Resources: We are currently developing resources that faculty can use to make their classroom materials, such as PDFs, PPTs, ebooks, Canvas, more accessible

Clients We Serve Apparent Disabilities Non-Apparent Disabilities Examples-Broken Bone(s), Spinal Cord Injury, etc. Non-Apparent Disabilities Examples-TBI, Learning Disability, Mental health, etc.

AT for Reading Audio Textbooks Text to speech Visual Adjustments Spead Reading Programs Magnifiers Braille Digital Format Built – Ins

AT for Writing Dictation Software Mind Mapping Literacy Support Software Spell & Grammar Text to Speech Word prediction

AT for Note Taking Digital Recorders Livescribe Pen Audio Notetaking Software Portable Magnifiers

AT for Accessing the computer Screen Readers Screen Magnification Alternative Pointing Devices Alternative Keyboard Switch Access Ergonomic Equipment Positioning

Other AT Organization and Time Management Phone access/use Others?

Word Documents Use Headings Provide Alt Text Use Table Headers

Word Docs: Headings Don’t just bold and increase font size on section titles Headings are not just for visual effect Headings provide an outline structure for navigating the content Headings indicate level of importance of a section

Word Headings: Check Outline Click on any of the headings in the Navigation Pane to go to that selection Click and Drag to quickly reorder

Provide Alternative Text on Images Short text description that elicits the meaning Context is key How would the alt text change if this picture is used for: Ice Cream Manufacturer Girl Scouts of America Purely Decorative

Word Docs: Use Table Headers Headers are needed to provide structure/information about the table Structure should remain when converted to PDF Changing the appearance alone does not provide this structure

Word Documents: Demo Headings and Styles Check Outline Alt Text Table Headers

Converting from Word to PDF Choose “Save As” PDF Think…This saves the accessibility features Avoid Print to PDF

PDFs Accessible Source Document Check Reading Order Run Action Wizard Inaccessible Source Document Run Text Recognition Add Tags

PDF Tips: Converted from Accessible Source Check the Reading Order Tools > Accessibility > Reading Order or Touch up Reading Order Show Order Panel Click and drag if incorrect Explain that this assumes you did all the accessibility in the source document.  Now we just need to do a couple of steps and check to make sure that it is good. 

PDF Tips: Scanned or Converted from Inaccessible source Text Recognition Tool Acrobat XI Recognize Text Tools > Recognize Text > In This File Select "All Pages" or "Current Page" Add Tags Tools > Accessibility > Add Tags to Document

PDF Tips: Check Reading Order After adding tags, check the Reading Order Tools > Accessibility > Reading Order or Touch up Reading Order Show Order Panel Click and drag if incorrect Explain that this assumes you did all the accessibility in the source document.  Now we just need to do a couple of steps and check to make sure that it is good. 

PDF: Accessible Action Wizard Run the Action Wizard – Make Accessible Follow the prompts to: Set document title Set document language Provide alternate text for images

Websites Use Headings Make Links Descriptive Check Color Contrast Test using the WAVE Tool

Headings (Same Concept as in Word) Don’t just bold and increase font size on section titles Headings are not just for visual effect Provide an outline structure for navigating the content Indicate level of importance of a section

Descriptive Links Avoid generic text, such as: “Click here” Avoid long urls: https://www.youtube.com/watch?v=VyA5mkhCzRA Good, Bad, and Ugly: Closed Captioning and Video Description

Colour Contrast Analyser Dark on light / Light on dark Avoid orange text Avoid combinations of red & green, or blue & yellow Use the Colour Contrast Analyser to check your colors

Testing Websites: WAVE Tool http://wave.webaim.org – Any browser WAVE Extension – Chrome browser Use it: Every time you edit or add a page Look for red & yellow flags Fix what you can (e.g. Headings, Links, Images)  Ask for help Submit for accessibility review before launch Accessibility By Design (http://accessibility.colostate.edu)

Resources Color Contrast How to's: WAVE tool Color Contrast Analyzer Accessibility By Design (http://accessibility.colostate.edu   WAVE tool http://wave.webaim.org – Any browser WAVE Extension – Chrome browser