Self evaluation

Definition Evaluation Autonomy Accountability Accreditation Quality Evaluation : A systematic effort to collect and process reliable and valid data, based on which a conclusion will be drawn, to be used as a basis for developing an improvement plan or programs. Autonomy Accountability Accreditation The purpose of evaluation is not to prove but to improve. (Stufflebeam et al., Educational Evaluation and Design Making, 1997)

Henry Mintzberg: ”The Rise and Fall of Strategic Planning”.  …………is the future thinking  ………..is controlling the future  …………is decision making  ………..is integrated decision making  …………is a formalized procedure to produce an articulate results, in the form of an integrated system of decisions Planning is an activity to: Envisage and formulate the desirable future in conjunction with the feasibility, the possibility, and the probability for achieving them. Henry Mintzberg: ”The Rise and Fall of Strategic Planning”.

Object of Evaluation Objects of Self-Evaluation Resources Objectives Effectivity Minimum Necessary Requirement Student Input - Resources - Relation with the environment Efficiency Process Utilization of Resource to Achieve Target Productivity Output Result and Impact Staff Library Physical Facilities Laboratories Funding Organization Resources Curriculum Teaching & Learning Academic Atmosphere Graduate

Scope and Coverage External Environment (Local, National, Global) Trend Idiology Politics Culture Science Education System Stake-holders Students Academic Staff Users Government Job Market Industry Community Others External Environment (Local, National, Global) Opportunity & Threat Evaluation Analysis Interpretation Objectives Mission Vision Mandate Strategic Issues Problem’s Identification Alternatif for Solution Development Plan Strength & Weaknesses Resources Human Financial Physical Information Flow of Cooperation Organizational Culture Process & Services Output & Outcome Internal Environment

Definition (1 of 5) IRQUE : If not responded squarely, Issue that is of critical importance in determining the existence, condition and the performance of an organization Trend Idiology Politics Culture Science Education System Stake-holders Students Academic Staff Users Government Job Market Industry Community Others External Environment (Local, National, Global) Opportunity & Threat Objectives Mission Vision Mandate Strength & Weaknesses Resources Human Financial Physical Information Flow of Cooperation Organizational Cultur Process & Services Output & Outcome Internal Environment Evaluation Analysis Interpretation Strategic Issues Problem’s Identification Alternative for Solution Development Plan If not responded squarely, the organization overall performance will be deteriorated IRQUE : Relevance, Efficiency & Productivity, Intercultural Social Harmony

Definition (2 of 5) Problems : Symptoms: The discrepancies between the existing condition and the desired condition Root problems: what causes the symptoms Trend Idiology Politics Culture Science Education System Stake-holders Students Academic Staff Users Government Job Market Industry Community Others External Environment (Local, National, Global) Opportunity & Threat Objectives Mission Vision Mandate Strength & Weaknesses Resources Human Financial Physical Information Flow of Cooperation Organizational Cultur Process & Services Output & Outcome Internal Environment Evaluation Analysis Interpretation Strategic Issues Problem’s Identification Alternatif for Solution Development Plan

Definition (3 of 5) Mandate: Vision : The authority, obligation and responsibility prescribed for an organization in an agreement with its stakeholders Vision : The expected condition of an institution which is collectively shared and defined to be achieved by carrying out its mission

Definition (4 of 5) Mission: Describe the main activities to be undertaken for achieving the Vision In general the mission statement consists of : The main reason for its existence. (why you are here?) Them main problems to be resolved. (what to do?) The philosophy, norms, values, and the corporate culture underlining the institutional activities. (how to achieve?)

Definition (5 of 5) Institutional objectives : A specific description of condition to be achieved through the implementation of activities within the framework of the mission

Institutional Capacity Internal Environment External Environment VISION Mission Implementation Strategies Objectives Probabilities Feasibility Development Plan Resources Processes Possibilities Resource Management Deployment Empowerment Institutional Capacity

Designing an Activity I keep six honest serving men, They taught me all I knew Their names are What, and Why, and When And How, and Where, and Who R. Kipling

What …what is the objective of the activity what will be the impact of it Why……why the activity is needed why is it important When…. When it will be implemented when it will be completed

How …how the activity will be initiated how much resources are needed Where… where in the organization it will be implemented ? Who….Who is the key actor in implementing the activity

Development of a program Troop – fast Thorough analysis Root of problems/issues identified Focus on few selected issues that is substantial and most important to be addressed Achievable solution Time frame

Attribute of a good activity SMART Specific objective Measurable Achievable Rewarding and realistic Time frame

Vision Mission Institutional Plan Objective Current Situation Project Proposal B Objective Self Evaluation Report Project Proposal A Objective Digunakan untuk Standar Acuan Institutional Objective Future Situation Project Proposal C Objective Indicators Current Situation

Where to start ? Proposed Plan Trend Idiology Politics Culture Science Education System Stake-holders Students Academic Staff Users Government Job Market Industry Community Others External Environment (Local, National, Global) Opportunity & Threat Proposed Plan Evaluation and Analysis Objectives Mission Vision Mandate Strategic Issues Problem Identification Alternative Solutions Inception Plan Strength & Weaknesses Resources Human Financial Physical Information Flow of Cooperation Stake holder & Culture Process & Services Output & Outcome Internal Environment

Current Situation External data Data : Profile & Performance Situational (SWOT) Analysis Directives & Assumptions Current Situation Position Conclusions Self-Evaluation External data Graduate Data : Profile & Performance Students Teaching & Learning Academic Atmosphere Process Staff Library Physical Facilities Laboratories Funding Organization Resources Curriculum Internal data

Current Situation SWOT Analysis Root-Cause Analysis Other Analysis Situational (SWOT) Analysis Directives & Assumptions Current Situation Position Conclusions Self-Evaluation Data : Profile & Performance Strength Weaknesses ………… ………… Opportunities Threats …………. ………… SWOT Analysis Root-Cause Analysis Other Analysis Problems Statement ……………………

Proposal Writing Current Situation Future Situation Improving Quality Self-Evaluation Situational (SWOT) Analysis Directives & Assumptions (Ch II Session A) Current Situation Position Conclusions Future Situation Performance Indicators: a quantification of Objectives Future Position Strategic Issues Objectives Title Background Rationale Objective Mechanism & design Performance Indicators Resources required Implementation Schedule Sustainability Person in charge Analysis Implemention Programs (Activities) Performance Indicators Improving Quality Proposal Writing WB Project UGC/Govt Fdg Others Resources

Self evaluation & planning Quality  SE + teamwork + external support Expected Condition SE + teamwork With SE own capacity Present condition Without SE Time 