Components: How Bibliographic Records Became Grandparents Heather Curtis, Project Manager 2UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Office of Collections Art and Artifacts: 17,825 objects, averaging 10 to 12 new items a week Archives: 70.6 million pages, with an additional 135 million digital images from the International Tracing Service Photo Archives: 88,420 historical photographs and images, of which 27,550 are available on the Museums website Meed Survivors Registry: 206,212 survivors and their descendants, other victims, and WWII veterans registered Film and Video: More than 1,045 hours of archival footage; 220 hours of outtakes from the film SHOAH ; 1,250 research requests annually Library: More than 96,800 items in 57 languages Oral History: More than 13,100 oral history testimonies of survivors, witnesses, and perpetrators, and access to 52,000 oral histories from the University of Southern California Shoah Foundation Institute 3UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Archives and Oral History Most collections are comprised of multiple reels/tapes/boxes/folders Up until 2010, Museum created duplicate copies Protection copies User copies Beginning at 2010, digitize collections 4UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Old EMu Catalog Location tab did not suit our needs Created Locations tab and Locations History tab Awkward and confusing 5UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Example of Locations tab 6UNITED STATES HOLOCAUST MEMORIAL MUSEUM

EMu Refresh Opportunity to revise Locations tab But how? Additional work load Less resources – staff not being replaced Data clean-up 7UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Solution Generation record Derivative type Place holder Component record Simple Location data 8UNITED STATES HOLOCAUST MEMORIAL MUSEUM Bibliographic Record Generation Component

Generation Record Type To help with organization Organize different types of derivatives Tend to have the same numbering system Types of derivatives Master copies Protection copies User copies Original Documents 9UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Generation Record Edit Screen 10UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Generation records 11UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Generation Example 12UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Component Record Type Attached to the Generation Record Contains location data for specific components One tab of data Move many components with relocate tool 13UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Component Record Entry Screen 14UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Component Example 15UNITED STATES HOLOCAUST MEMORIAL MUSEUM

How much more work is this? Migration Worked very well if the data was good Didnt work at all if data was bad But if migration didnt work? Record Template Wizard What about new collections? Record Template Wizard 16 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Record Template Example 17 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Hierarchy Report Useful for Reference Staff and Collections Management Useful for data clean-up If collection is large, takes a long time to load Exporting data into web search 18 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Hierachy Report Example 19 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Other uses for Component Record Items within Archival collections that are put on display Able to specifically assign Accession number to a document, letter, page, etc. that will permanently stay with that item Description field 20 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

Display Example 21 UNITED STATES HOLOCAUST MEMORIAL MUSEUM

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