Finance

Introductions Linda Bradshaw Athletic Union Administrator

Financial Overview

Your account, You raise money to go in it. Accounts Student Account Your account, You raise money to go in it. Subsidise club trips, equipment, pay additional coaches, facility hire, deposits

Operations Account £217k £102K £48K £367K 2016-17 Income from AU memberships = £102K 2016-17 Income from other sources = £48K 2016-17 Operating expenditure = £367K £217k 2016-2017 University contribution to AU = Increased contribution of 16% on previous year (£187k)

Operations Account 16-17 Operating Expenditure £367k :- (Up from £345K in 15-16 ) Transport = £102k BUCS & NL Registrations = £52k Coaching & Consultancy = £45k Sports Equipment = £42k Facility rents & leases = £31k Clothing & Kit = £27k Accommodation = £16k Medical & insurance cover = £11k

Student Account Balance: £26k 40 individual club balances Authorised Purchases   ·         Playing Kit & Leisurewear (any kit/leisurewear subsidies must be available to all Club Members and must be through University approved kit suppliers) ·         Equipment ·         Transport ·         Accommodation ·         Match Officials ·         Catering/Hospitality ·         Competition Entries ·         Social Events and trips ( must be available to all Club Members and if longer than 1 day must have a sporting focus eg Sports Tours) ·         Mileage/Fuel Expenses ·         Hire Vehicle Damage ·         Coaching ·         Physiotherapy/Sports Therapy ·         Nutrition support ·         Video Analysis support ·         Photography ·         Consultancy services ·         Advertising ·         Reprographics (must adhere to University brand guidelines) ·         Raffle prizes ·         Charity donations ·         Misc. event costs (e.g. flowers, balloons, table decorations) ·         Trophies ·         Venue/Facility Hire · Sports Awards/Varsity Tickets for members (As long as agreed by all Club and minutes) Non Authorised Purchases ·         Speeding Fines ·         Parking Tickets ·         Player fines (but we will still administer these in the office) ·         Damage to venues/equipment/personal items due to anti-social behaviour ·         Any items relating to ‘weekly ‘socials’ (excludes ‘dry’ socials) ·         Gambling expenses ·         ‘Loans’ to Club Members ·         Sports/AU Memberships ·          Holidays -not related to sport (including I love Tour!)        

Financial Procedures Freedom of Information Act – public, press….. Consistent and transparent authorised processes Protection of university and student money Value For Money & competitive procurement Accounts subject to Internal and External Audits Avoid use of other/own accounts – don’t take the risk! 3,904 transactions processed within the Operations account last year!!

Financial Process Student Account AU Student Expenditure Form Paying a supplier Speak to Sports Office prior to ensure approved supplier (via Invoice or Credit Card) Claiming personal expenses (Including fuel and travel) Paying Ref Fees Receipts must be returned before 12pm on the following day otherwise Clubs will be charged Paying in Money/Cheques What transaction are you wanting to make? AU Student Expenditure Form Online Deposits Speak to Sports Office and obtain bank details Reference with Club and Name Email AU Administrator with date of transfer and amount Buying a Second Membership Paying in Slip Always obtain a receipt for your records

University Suppliers Finance department negotiated cheaper rates University has suppliers for most products. Most cases supplied quicker than can be done yourself. List of suppliers supplied, ask if you have any queries. ASK BEFORE YOU BUY!!!

Please book a 1-2-1 meeting with Sharon or Linda if you are unsure of anything .. Linda : l.i.bradshaw@leedsbeckett.ac.uk

Club Accounts This year’s accounts up until March for Operations (University) Account. Student Account - Current We are not expecting a budget by the end of today – but a start!

Club Development Plans Access through Microsoft 365 & University Login