Electronic Scriptorium, Ltd. Girl Scouts USA Historic Photo Metadata Tools and Techniques Copyright Electronic Scriptorium, Ltd. All rights reserved, September 2009

Electronic Scriptorium, Ltd. – Core Service Offering Strategies for increasing ROI from digital assets by improving the enterprise-wide metadata model Provide a full line of metadata services to world class businesses and institutions Metadata modeling, taxonomy design, controlled vocabulary services Descriptive cataloging for digital assets

Metadata Modeling Definition Why are organizations interested in metadata modeling? What is metadata modeling? Business units need improved digital asset find-ability on the Internet and on corporate intranets Knowledge management systems integrate information from multiple sources and partners Information-glut makes managing information a full-time job Applications need to be easier to search and maintain The analytical process used to build and refine an organizations business language

Tower built by man to reach heaven Foundation and bottom layers of the tower have not been completed before the higher layers were constructed. God observes the construction, resolves to destroy mans uniform language to prevent future efforts. Pieter Bruegel: The Tower of Babel (1563) Why Controlled Vocabulary? Subtitle: The Tower of Enterprise Content Management The Find-ability Dilemma

Why Controlled Vocabulary?

How will improved metadata help? Improve search results (precision and recall) Enable knowledge / content discovery Improve usability and learn-ability of applications Reduce cost of delivering services, developing products and conducting operations Improve operational efficiencies by enabling content reuse rather than re-creation Metadata Model Standardization

Metadata Model Components Controlled Vocabulary Taxonomy - - a collection of preferred terms used to assist in more precise retrieval of content.. a set of controlled vocabulary terms, usually hierarchical, that can help navigation and search systems. Metadata Schema - specific fields used to describe a digital asset Important Cataloging tools:

Example: GSUSA Controlled Vocabulary Example Controlled Vocabulary - a collection of preferred terms used to assist in more precise retrieval of content.. Uniforms (list) UniformsAdult UniformsAdult Mariner UniformsBrownie/Brownie Girl Scout UniformsCadette Girl Scout UniformsCamp UniformsDaisy Girl Scout UniformsGirl Scout ( ) UniformsIntermediate Girl Scout UniformsInternational UniformsJunior Girl Scout UniformsMariner Girl Scout UniformsMixed Age Groups UniformsSenior Girl Scout UniformsWing Girl Scout Record Group (list) Portraits Program Properties – Europe Properties – US Age Level (list) Girl ScoutsAdult Girl ScoutsBrownie Girl ScoutsCadette Girl ScoutsDaisy Girl ScoutsGirl Scouts ( ) Girl ScoutsIntermediate Girl ScoutsJunior Girl ScoutsMariner Girl ScoutsSenior Girl ScoutsWing

Example: GSUSA Taxonomy Example Series (Taxonomy Facet) Brownie Camp and Camping Edith Macy National Training School Mariners Service War – WWI War - WWII Sports & Games Wing Scouts World Centers Activity (Taxonomy Facet) Anniversaries Aviation Camp & Camping Entertainment/Relaxation Camp Juliette Low Edith Macy National Training School Music Instruments Singing Our Chalet Portraits Ship Launching Sports & Games Hiking Swimming World Centers Taxonomy - a set of controlled vocabulary terms, usually hierarchical, that can help navigation and search systems.

Example: LabelField TypeField PositionEditableCreated ByModified By Record Group List box1Yesadmin SeriesTaxonomy2Yesadmin Folder TitleText field3Yesadmin DescriptionText area4Yesadmin CaptionText area5Yesadmin Age Level 1List box6Yesadmin Age Level 2List box7Yesadmin Uniforms 1List box8Yesadmin Uniforms 2List box9Yesadmin Activity 1Taxonomy10Yesadmin Activity 2Taxonomy11Yesadmin Metadata Schema - specific fields used to describe a digital asset GSUSA Sample Schema

Distributed Metadata Strategies MetaTag+ Distributed Cataloging Workflow Demonstration...