SCFF Data Deep-Dive Good morning! My name is… My co-presenters today are: Chris Yatooma – Fiscal Services Director from the CO Sara Aden – Lead Researcher at the Chancellor’s office Todd Hoig – Director of Management Information Systems

Webinar Objectives Review the SCFF and the Simplified Metrics Review data definitions (DED) Understand how data flows through the process Validate your data Review data delivery deadlines Today’s SCFF presentation is about the How and not the Why. We want to help you understand the details of the data, the source of the data, and the timing of the data that is used for Student Success Funding Formula

The SCFF Metrics I would like to ask Chris to walk us through the dollars and Points of SCFF.

Base Allocation FTES Workload Measures Amount Credit $ 3,727 $ 3,727 Non-Credit $ 3,347 CDCP $ 5,457 Special Admit Students Inmates in Correctional Facilities -Credit Inmates in Correctional Facilities – Non- Credit

Base Allocation FTES Workload Measures Source/Calculation Credit CCFS-320 Non-Credit CDCP Special Admit Students Inmates Correctional Facilities -Credit SG04 in (1, 2, 3, 4, 5, 6)* Inmates Correctional Facilities – Non- Credit * SG04= Student Incarcerated Status from COMIS

Supplemental Allocation Category Amount Pell Grant Recipient $ 919 Promise Grant Recipient AB-540

Supplemental Allocations: Deeper Look  Category Source/Calculation Pell Grant Recipient SF21 = GP* Promise Grant Recipient SF21 in (BA, B1, B2, B3, BB, BC, BD)* AB-540 CCFS-320 * SF21 = Student Aid Award Type from COMIS

The Student Success Allocation Points 11/9/2018 The Student Success Allocation Points Student Success Allocation - Measures All Students Promise Premium Pell Premium Associate Degrees for Transfer (ADTs) granted 4 6 Associate degrees granted (excluding ADTs) 3 4.5 Baccalaureate degrees granted Credit certificates (16 units or more) granted 2 Completion of transfer-level mathematics and English courses within first academic year of enrollment Successful transfer to four-year university 1.5 2.25 Completion of nine or more CTE units 1 Attainment of regional living wage

The Student Success Allocations Dollars 11/9/2018 The Student Success Allocations Dollars Student Success Allocation - Measures All Students Pell Premium Promise Premium Associate Degrees for Transfer (ADTs) granted $ 1,760 $ 666 $ 444 Associate degrees granted (excluding ADTs) $ 1,320 $ 500 $ 333 Baccalaureate degrees granted Credit certificates (16 units or more) granted $ 880 $ 222 Completion of transfer-level mathematics and English courses within first academic year of enrollment Successful transfer to four-year university $ 660 $ 250 $ 167 Completion of nine or more CTE units $ 440 $ 111 Attainment of regional living wage Thanks Chris. Sara, could you please walk us through the Data Definitions for each of the SCFF metrics?

Associate Degree for Transfer Metric Counts number of degrees and not students Data Sources COMIS COCI Data Elements SP02 Student Program Award Award ADT Flag Calculations SP02 in (A, S) AND Award in (Y, X)

Associate Degree Metric Counts number of degrees and not students Data Sources COMIS COCI Data Elements SP02 Student Program Award Award ADT Flag Calculations SP02 in (A, S) AND Award in (A, S)

Community College BA Degree Metric Counts number of CCC BA degrees and not students Data Sources COMIS Data Elements SP02 Student Program Award Calculations SP02 in (Y, Z)

Certificate Metric Counts number of certificates and not students MIS currently cannot isolate certificates 16+, only 18+ Data Sources COMIS Data Elements SP02 Student Program Award Calculations SP02 in (L, T, F)

College-Level Math and English Metric Must be completed within first academic year enrolled at the district Both courses must be completed in the same district

College-Level Math and English Metric Data Sources COMIS Data Elements SXD2 Enrollment Credit Status CB03 Course TOP Code SX04 Enrollment Grade Calculations SXD2 = T AND CB03 = IN (1701.00, 1501.00, 1520.00) AND SX04 in (A, B, C, IA, IB, IC, IPP, P)

Transfer to 4-Year Metric Student must complete at least 12 units in system Student enrolled in 2015-16 and shows up at 4-Year in 2016-2017 Any district where a student was enrolled in a course in 2015-2016 will earn transfer points for the student

Transfer to 4-Year Metric Data Sources COMIS National Student Clearinghouse CSU/UC Files Data Elements SX03 Enrollment Units National Student Clearinghouse and CSU/UC Transfer Bucket Calculations SUM (SX03) ≥12 AND SX is null for 2016-2017 AND Valid course enrollment reported by CSU/UC or the National Student Clearinghouse for four‐year institutions

CTE 9+ Unit Metric Data Sources COMIS Data Elements SX03 Enrollment Units CB03 Course TOP Code CB09 SAM Code Calculations SUM (SX03) for SX04 IN (A, B, C, IA, IB, IC, IPP, P)≥9 AND CB03 = Vocational Flag OR CB09 IN (A, B, C)

Attained a Living Wage Metric Data Sources National Student Clearinghouse EDD Unemployment Insurance Dataset Insight Center for Community Economic Development Data Elements National Student Clearinghouse Transfer Bucket Calculations Transfer Bucket is null AND Sum earnings in the four fiscal quarters after academic year of exit >= the living wage for the primary county for the district

The Simplified Metrics

The Simplified Metrics The Simplified Metrics measure students’ progression along their educational journey from recruitment to completion, transfer, and the workforce. The metrics provide a holistic approach to our work on student success, across funding streams and initiatives. This focus will benefit college performance on the Funding Formula Metrics and system performance on Vision for Success goals. Hopefully you have already heard about the Simplified Metrics Initiative. It is the effort to integrate, align, reduce, and simplify all the various metrics that have been at play for each of the different statewide initiatives. For example, the SSSP, Equity, Guided Pathways, IEPI, SWP, AEBG, and of course the SCFF and the Vision for Success metrics. We needed a way to focus on the students progression along their educational journey from recruitment all the way to completion, graduation, transfer, and the workforce. We needed a way to seamlessly connect it with the SWP and the Adult Ed pipeline.

Principles The focus will be strictly on students and their educational journeys from recruitment to completion. The outcome will be ONE set of metrics for the system drillable for details. Equity will be observed across all metrics. Metrics will align the progression of students along various initiatives. Each metric will be valid, drillable, measurable, and critical. The delivery of each metric will be planned including the need for possible legislative work. The process of simplification does not eliminate current data but ensures consistency of data in terms of definitions, source, and timing.

How does SCFF fit into the scope of Simplified Metrics?

Simplified Metrics include SCFF The Simplified Metrics are aligned with all the momentum points and outcomes of the Funding Formula. The data definitions are also the same for both. The variations between the sets are in terms of rates versus counts. Simplified Metrics looks at students’ journeys along their educational pathways from recruitment to completion, therefore most metrics are based on rate. While SCFF metrics focus mostly on point-in-time data to generate counts for the purposes of funding allocations.

Simplified Metrics & SCFF are Correlated Moving the needle on the Simplified Metrics results in improvements in SCFF funding Change in mindset Shift focus from dollars to the student journey

Simplified Metrics Implementation Timeline

Phase 1: October 2018 Four student types―adult ed/ESL, short term career education, degree/transfer, undecided/other College level Academic years 2014-15, 2015-16, 2016-17 Snapshot of annual data Top-level metrics only, no disaggregations All top-level metrics for learning progress, momentum, success, employment, earnings

Phase 2: December 3, 2018 District level added Successful enrollment metric added Four types of drill-down added: Gender Race/ethnicity Age group Financial aid status (College Promise & Pell grants for degree/transfer students, Perkins definition for all other student types)

Phase 3: February 4, 2019 All student types Macro-regions and statewide levels added Six types of drill-down added: First Generation Foster Youth Disabled Students Veteran LGBTQ Homeless

Phase 4: May 6, 2019 Micro-regions level added Academic year 2017-2018 added Cohort view added Six types of drill-downs added: Transfer English vs math (two drill-downs) Retention at another college Type of completion Transfer with or without award Transfer location

Data Flow Ask Todd to walk through the data flow process

SCFF Data Flow (view 1 of 2) District submits Enrollment data (30 days after term ends) SCFF Data Available on Data On-Demand Sept 2018 (this year only) District submits Program Award data (Oct 1) District submits Fin Aid data (Nov 1) CO Releases SCFF Apportionment for Current Year (Feb 20) CO Presents Final SCFF Data on Dashboard and On-Demand (Dec 30) District submits Final Data Corrections (Nov 30) SCFF Data Available on Data On-Demand (mid -Nov)

SCFF Data Flow (view 2 of 2) NSC Transfer Data UC Transfer Data CSU Transfer Data EDD UI Wage Data MIS Enrollment data (due 30 days after term end) MIS MIS Program Award data (due Oct 1) District SCFF Data Available on Data-on-Demand MIS Financial Aid data (due Nov 1) SCFF Calculations SCFF Apportionment for Current Year (Feb 20) CCFS 320 CCFS 320 Report (mid-July)

SCFF Data Collection and Distribution Schedule (1 of 2) 30 Days after Term Ends: College enrollment data to MIS Mid-August:  1st SCFF Apportionment Projection prepared by CO Finance and distributed to district CBOs using all data from previous year (e.g. 2016/17) Mid-September (for 2018 ONLY): CO makes SCFF data available to the colleges on Data On Demand October 30: Districts submit awards data to the CO November 1: District submit Financial Aid data to CO

SCFF Data Collection and Distribution Schedule (2 of 2) Mid-November: CO makes SCFF data available to the colleges on Data On-Demand November 30th:  Deadline for Districts to submit all final corrections to the CO Before December 31: CO makes all SCFF data available on Data On- Demand   Before December 31: CO releases the latest Simplified Metrics Dashboard February 20th: SCFF Apportionment is released for current year

11/9/2018 More Information The Chancellor’s Office will post updates, including responses to frequently asked questions, at http://extranet.cccco.edu/Divisions/FinanceFacilities/Stude ntCenteredFundingFormula.aspx. To receive responses to questions or to provide comments on implementation, please email SCFF@cccco.edu. Impact of SCFF on Non Credit and life-long learners (Chris) Models to project future funding based on SCFF (Chris) More details on the hold harmless – what will happen at the end of the three years? (Chris) How will supplemental and success data be entered into the state portal? (Omid) Are the measurements for student success on an annual basis or lifetime? Can they earn a degree one year and an ADT the next? What if they earned a degree at one college, then took classes from a second and earned a different degree? (Sara) Can an inmate ed student also count for completing 9 CTE units & for a bog fee waiver? (Chris) How can categoricals maximize the data? (Omid) How will this impact Basic Aid colleges (Chris) Will the formulas used for calculations be more public (Omid) Now we had a number of questions that were submitted with the original webinar registrations and also through the chat window today. We are going to respond to as many of those as we can in the time that we have left. Please note that following website and email channel are available in support of this work. On behalf of my colleagues and co-presenters today, I want to thank you for your participation in this webinar today.