FINANCIAL MANAGEMENT SCHOOL UNITED STATES ARMY FINANCIAL MANAGEMENT SCHOOL U.S. ARMY SOLDIER SUPPORT INSTITUTE Practical Exercise #2 SOLUTIONS Collection Transactions FOR Perform Cashier Functions in DDS AAB6B102 Jan 2012
STUDENT INSTRUCTIONS OBJECTIVE: MATERIALS NEEDED: INSTRUCTIONS: This practical exercise measures your ability to input Collection Transactions correctly into DDS. MATERIALS NEEDED: 1. Computer loaded with DDS Software. 2. Practical Exercise Booklet. 3. DDS Cashier Input Guide. 4. Pen/Pencil. 5. Calculator. 6. Classroom notes. INSTRUCTIONS: a. This exercise booklet contains 15 collection transactions for you to input. Check your booklet now and if you are missing any portion or if it is illegible, obtain a new booklet from your instructor. b. You have 2 class periods to complete this exercise. You may take a break at any time, however, do not take exercise materials out of the classroom. c. You will continue to use your BEGINNING BALANCE DDS load from the Instruction portion of the lesson to input the Collection Transactions. All exercise requirements have only one correct entry. Make sure your answer is correct before saving. If you make a mistake or wish to change your answer after saving, “BACKOUT” the transaction and enter your new response. When backing out a transaction follow the steps in the input guide. Your instructor/proctor will have the administrative password needed to complete the process. All certifications will be done “EXTERNALLY” for classroom purposes. d. ALL WORK ON THIS EXERCISE MUST BE ON YOUR OWN. You may NOT communicate with other students, have or receive assistance, or make a record of your answers anywhere but on your answer sheet. Failure to follow these instructions will result in the appropriate disciplinary action being taken. e. Your instructor will advise you what to do when you complete of this practice exercise. AAB6B102 PE 2 AK i
SPECIAL INSTRUCTIONS: You are a cashier at the 23rd Financial Management Company Forward, Main Site. You have received an advance of funds and confirmed it. You are now ready to begin inputting transactions. Input all transactions correctly. Disbursing Office Address: For all collections use; 23rd INF DIV APO, AE 09808 Disbursing Officer (DO): Tony L. Dungy Today's Business date is : 30 October 2009 (A). For checks use: 28 October 2009. Accounting classifications: Manual Collection: FY APC EOR US EQ DOC REF IBOP ODC MTL QTY DISC 7 0Z02 1199 VARIES BLANK US 1 BLANK N Cash Collection Voucher (DD Form 1131): 7 0Z16 1198 VARIES BLANK US 1 BLANK N AAB6B102 PE 2 AK ii
Student Note: All checks are “PC”. Use 28 October 2009 for the check dates. AAB6B102 PE 2 AK iii
Voucher Control Log (DD Form 2659) AAB6B102 PE 2 iv
INSTRUCTOR REVIEW INSTRUCTIONS: Review the inputs with the students by having them execute a QUERY. Step 1: To access a Query from the menu click, > PROCESSING > QUERY > COLLECTIONS. Step 2: a. For the personal collections, input the Last Name or SSN and then click Execute Query button, or enter the Site ID and all vouchers for that site will appear. For Institution collections, input the collect create date and click Execute Query button or enter the Site ID and all vouchers for that site will appear. Step 3: To move from one collection to another use the right arrow button. Step 4: Review the Collection, Remitters, Collected Items and ACCT Class with the students. Step 3 Step 2a - b Step 4 AAB6B102 PE 2 AK v
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