Chhajed Consultants1 Expert in setting up business in India, M&A and Due Diligence, Joint Venture, FEMA and International Taxation services International Taxation services 6, MAHARSHI COMPLEX, 6, MAHARSHI COMPLEX, SADAR PATEL COLONY, SADAR PATEL COLONY, NR. UNDER BRIDGE, NR. UNDER BRIDGE, AHMEDABAD AHMEDABAD INDIA. INDIA. (M) (M) (O) /1793 (O) / Skype: mahesh.chhajed

Chhajed Consultants2 STEPS TO BE TAKEN FOR COMPANY INCORPORATION.STEPS TO BE TAKEN FOR COMPANY INCORPORATION. COMPLETE PROCEDURE FOR INCORPORATING A COMPANY.COMPLETE PROCEDURE FOR INCORPORATING A COMPANY. VARIOUS DOCUMENTS REQUIRED UNDER THE COMPANIES ACT,1956.VARIOUS DOCUMENTS REQUIRED UNDER THE COMPANIES ACT,1956.

Chhajed Consultants3 For the person who wishes to be a director of the company, he has to apply for the DIN (Director Identification Number) first.For the person who wishes to be a director of the company, he has to apply for the DIN (Director Identification Number) first. Applicable form is Form DIN – 1.Applicable form is Form DIN – 1.

Chhajed Consultants4 Full NameFull Name Fathers NameFathers Name Grand Fathers NameGrand Fathers Name Date of BirthDate of Birth Copy of Passport/ Driving License/ Election CardCopy of Passport/ Driving License/ Election Card For foreign nationals passport is must.For foreign nationals passport is must. Residential Address with Pin codeResidential Address with Pin code Proof of Residential AddressProof of Residential Address Proof of Photo IdentityProof of Photo Identity One Passport size PhotoOne Passport size Photo

Chhajed Consultants5 T he documents and photograph have to be authorized by the notary in T he documents and photograph have to be authorized by the notary in the home country of the applicant and certified copy of the valid the home country of the applicant and certified copy of the valid passport to be submitted with application for DIN No. passport to be submitted with application for DIN No.

Chhajed Consultants6 Select, in order of preference, at least one suitable name with three or four alternative names, indicative of the main objects of the company. Select, in order of preference, at least one suitable name with three or four alternative names, indicative of the main objects of the company. Ensure that the name does not resemble the name of any other already registered company and also does not violate the provisions of emblems and names (Prevention of Improper Use Act, 1950) by availing the services of checking name availability on the portal. Ensure that the name does not resemble the name of any other already registered company and also does not violate the provisions of emblems and names (Prevention of Improper Use Act, 1950) by availing the services of checking name availability on the portal. Apply to the concerned Registrar of Companies (ROC) to ascertain the availability of name in eForm 1A. A fee of Rs. 500/- has to be paid along with the digital signature of the applicant proposing the company has to be attached in the form. Apply to the concerned Registrar of Companies (ROC) to ascertain the availability of name in eForm 1A. A fee of Rs. 500/- has to be paid along with the digital signature of the applicant proposing the company has to be attached in the form. After the name approval, the applicant can apply for registration of the new company by filing the required forms (that is Form 1, 18 and 32) within six months of name approval After the name approval, the applicant can apply for registration of the new company by filing the required forms (that is Form 1, 18 and 32) within six months of name approval.

Chhajed Consultants7 Applicable Form is Form No. 1AApplicable Form is Form No. 1A Choose the name of the Company (Give 3 to 4 Alternate preferential Name).Choose the name of the Company (Give 3 to 4 Alternate preferential Name). Justification of the Name.Justification of the Name. Authorized Capital (Minimum Rs. 1 Lacs for Private Limited Company & Minimum Rs. 5 Lacs for Limited Company).Authorized Capital (Minimum Rs. 1 Lacs for Private Limited Company & Minimum Rs. 5 Lacs for Limited Company). Name, Address with pin code & ID of the Applicant.Name, Address with pin code & ID of the Applicant. Proposed Subscribers and Proposed Directors Name and Address with pin code and DIN (Minimum 2 Directors for Private Limited Company & Minimum 3 Directors for Limited Company).Proposed Subscribers and Proposed Directors Name and Address with pin code and DIN (Minimum 2 Directors for Private Limited Company & Minimum 3 Directors for Limited Company). Occupation of the Proposed Subscribers and Directors.Occupation of the Proposed Subscribers and Directors. Other Directorship, Proprietorship and Partnership.Other Directorship, Proprietorship and Partnership. Digital Signature of the Applicant which can be obtained from agencies like Tata Consultancy Services & MTNL.Digital Signature of the Applicant which can be obtained from agencies like Tata Consultancy Services & MTNL.

Chhajed Consultants8 After the name is approved, the following documents will be submitted with the Registrar of Companies (ROC). MEMORANDUM & ARTICLES OF ASSOCIATIONMEMORANDUM & ARTICLES OF ASSOCIATION FORM No. 1FORM No. 1 FORM No.18FORM No.18 FORM No.32FORM No.32 Power of Attorney on Stamp Paper of Rs. 100/-Power of Attorney on Stamp Paper of Rs. 100/-

Chhajed Consultants9 Drafting of Memorandum & Articles of Association Drafting of Memorandum & Articles of Association The Memorandum & Articles of Association are required to be stamped before signing the same. For stamping related charges click here. The Memorandum & Articles of Association are required to be stamped before signing the same. For stamping related charges click here. Memorandum of association (MOA) & articles of Association (AOA) is to be signed by the subscribers physically. Memorandum of association (MOA) & articles of Association (AOA) is to be signed by the subscribers physically. (a) If the MOA is signed by the foreign nationals outside India,their signatures are to be attested before Indian embassy in the country in which the subscribers are residing (b) If the MOA is signed by the foreign nationals (who are not residents of India and are on a temporary visit) in India, their signature can be attested by a person in India (professionals like Chartered Accountants) and the proof of their visit to India like passport and visa are to be produced for verification. (c) If the MOA is signed by foreign nationals residing in India for several years /permanently, procedure as at (b) above is followed and documentary proof of the fact that the subscribers have been residing in India is also insisted upon.

Chhajed Consultants10 REQUIREMENTS FOR FORM No.1: Subscribers Name and Address with pin codeSubscribers Name and Address with pin code Authority given to the applicant for signing the forms of Incorporation.Authority given to the applicant for signing the forms of Incorporation.Attachments: Stamped Memorandum of Association Stamped Memorandum of Association Stamped Articles of Association Stamped Articles of Association Stamped Form No. 1 Stamped Form No. 1

Chhajed Consultants11 FOR REGISTERED OFFICE OF THE COMPANY REQUIREMENTS: Full Address with pin code and ID of the Registered Office of the Company Full Address with pin code and ID of the Registered Office of the Company Police Station Address with pin code under which the registered office falls. Police Station Address with pin code under which the registered office falls.

Chhajed Consultants12 DETAILS OF DIRECTORS Name of the DirectorsName of the Directors Name of Directors FatherName of Directors Father Date of BirthDate of Birth OccupationOccupation Residential Address with pin codeResidential Address with pin code Passport No.Passport No. For foreign director, passport no. will be compulsoryFor foreign director, passport no. will be compulsory Consent to act as First DirectorConsent to act as First Director Passport size photoPassport size photo

Chhajed Consultants13 Arrange for payment of application and allotment money by Directors on shares taken or agreed to be taken.Arrange for payment of application and allotment money by Directors on shares taken or agreed to be taken. File the statement in lieu of prospectus with ROC in Schedule-IV of the Companies Act.File the statement in lieu of prospectus with ROC in Schedule-IV of the Companies Act. File a Declaration in Form-20.File a Declaration in Form-20.

14 Incorporating a Company Incorporating a Company Select the proposed name of company Select the Directors of proposed company Apply for digital signature of at least one Director Draft main objects of the company Determine authorized capital & registered office address of Co. Apply for Din No.of the Co. Application for the reservation of name of the proposed company in form 1A. Name Approved Submit further alternate names Submit further alternate names No Yes Submit:(A)Memorandum of Association & Articles of Association signed by the subscribers with number of shares proposed to be subscribe, Form 1, Form 18 and Form32 ROC will issue certificate of Incorporation ROC will issue certificate of Incorporation

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