Entries for exams officers Philip Bridgehouse 26 January 2016 Copyright © AQA and its licensors. All rights reserved.

Agenda Using WebEx About you Objectives Entries content Questions answered Copyright © AQA and its licensors. All rights reserved.

If you can’t hear me….. If you want to listen via a phone line - Step 1: Dial 0800 015 7388 Step 2: enter event code 667 482 800 Step 3: enter # for participant number If you want to listen via your computer e.g. speakers / headphones Step 1: Click call using computer Step 2: Ensure you’re not muted/volume low Copyright © AQA and its licensors. All rights reserved.

How to interact with the webinar: polls Copyright © AQA and its licensors. All rights reserved.

How to interact with the webinar: polls Copyright © AQA and its licensors. All rights reserved.

Objectives for today Where to find the right information What information you will need to provide How we inform you of potential errors Copyright © AQA and its licensors. All rights reserved.

About you Are you…. Will you be entering students for… An experienced exams officer A new exams officer with some entries experience A new exams officer with no entries experience? Will you be entering students for… GCSE exams only AS and A-level exams only A mixture of GCSE and A-level exams? Copyright © AQA and its licensors. All rights reserved.

About you Are you entering via…. Your school or college’s MIS/EDI/A2C e-AQA? Copyright © AQA and its licensors. All rights reserved.

Source for entries information Entries web page Copyright © AQA and its licensors. All rights reserved.

Accessible information and essential documents Entry codes booklet Making entries flowchart Copyright © AQA and its licensors. All rights reserved.

Planning and preparation The exam cycle Planning and preparation Entries Pre-exams Exam Day Results Candidates access arrangements are administered Candidates are entered for qualifications Candidates receive results Candidates sit examinations Candidates are provided with exam timetable Copyright © AQA and its licensors. All rights reserved.

Stages in the entry procedure Estimated entry Limited subjects only Entry Exactly which candidates for each exam Amendment Any changes/additions/withdrawals Copyright © AQA and its licensors. All rights reserved.

Your school or college MIS with A2C – migration tool e-AQA Ways of making entries Your school or college MIS with A2C – migration tool e-AQA Copyright © AQA and its licensors. All rights reserved.

Basedata Specification and timetable information Inter-board common format Imported into school or college administration software This only applies to centres using a Management Information System (MIS) EDI and basedata Copyright © AQA and its licensors. All rights reserved.

Making entries for exams officers page e-AQA Making entries for exams officers page Copyright © AQA and its licensors. All rights reserved.

Question break Copyright © AQA and its licensors. All rights reserved.

Codes and personal information Student information Series codes Subject codes Copyright © AQA and its licensors. All rights reserved.

UCI (Unique Candidate Identifier) ULN (Unique Learner Number) Student information Candidate Name Gender Date of birth Status Candidate number UCI (Unique Candidate Identifier) ULN (Unique Learner Number) Copyright © AQA and its licensors. All rights reserved.

UCI (unique candidate identifier) All students require a UCI. You should not issue a UCI for a student that has been issued one previously - if you realise after the point of creating a new UCI then contact us A UCI is 13 characters long. 1-5 is always your school/college centre number 6 is always a 0 (zero) (for AQA exams) 7-8 is the last two digits of the academic year in which the UCI is allocated, e.g. 14 for the 2014/15 academic year 9-12 is the student's candidate number issued by your school/college 13 is a 'check' character. 1 2 3 4 5 6 7 8 9 10 11 12 13 33555 16 1234 Copyright © AQA and its licensors. All rights reserved.

ULN (Unique learner number) Linked to the Personal Learning Records of students Mandatory for students entering exams in state-funded schools/colleges – we will not process an entry where it is not present. We will generate a report and contact you if a student’s ULN does not correspond with the Learning Records Service (LRS) data. Not required for private candidates Unique learner page LRS contact details Copyright © AQA and its licensors. All rights reserved.

6G16 6A16 Series codes exam series guide Level 1 and 2 qualifications eg GCSE, ELC New and old specifications Level 3 qualifications eg GCE AS and A-levels, AQA Baccalaureate New (linear) and old specifications exam series guide Copyright © AQA and its licensors. All rights reserved.

Question break Copyright © AQA and its licensors. All rights reserved.

Subject and unit entry codes Impact of reform on Summer 2016 Examples of GCSE and A-level entry code requirements Copyright © AQA and its licensors. All rights reserved.

Reform of GCSE and A-level qualifications All GCSE examinations this summer will be the old qualifications and so entry codes required for all units and award code All A-level (A2) exams this summer will be the old qualifications and so entry codes for A-level and AS re-sits will be units and subject award code Year 12 sitting Phase 1 AS exams (see below) for the first time should be entering the new qualifications. AS and A-level timeline of changes Copyright © AQA and its licensors. All rights reserved.

Flowchart for spec code type to use Copyright © AQA and its licensors. All rights reserved.

Making a GCSE entry – outgoing specification GCSE English (4700) Full course subject award and endorsement ENG1F or ENG1H + ENG03 and ENG02 unit codes award codes Copyright © AQA and its licensors. All rights reserved.

Making a GCSE entry – outgoing specification A-level GCSE Copyright © AQA and its licensors. All rights reserved.

Making a GCSE entry – outgoing specification Copyright © AQA and its licensors. All rights reserved.

Making a GCSE entry with carry forward– old specification unit codes award codes Copyright © AQA and its licensors. All rights reserved.

Making an AS entry (old specification) AS History (1041) One from HIS1A – HIS1N + one from HIS2A – HIS2S components AS award code Must enter student for HIS1A + HIS2A and 1041 for AS award For re-sits, enter the unit(s) being re-sat together with the subject award entry code. Copyright © AQA and its licensors. All rights reserved.

Making an A-level entry (old specification) A-level History (2041) One from HIS1A – HIS1N + one from HIS2A – HIS2S + one from HIS3A –HIS3N + HIS4X unit codes A-level award codes Must enter student for HIS1A + HIS2P+ HIS3C +HIS4X and 2041 for AS award. For re-sits, enter the unit(s) being re-sat together with the subject award entry code. Copyright © AQA and its licensors. All rights reserved.

Making an AS/A-level entry (new specification) AS History (7041) AS award code Copyright © AQA and its licensors. All rights reserved.

Making a GCE entry (new specification) Copyright © AQA and its licensors. All rights reserved.

Making a GCE entry (new spec) Copyright © AQA and its licensors. All rights reserved.

Question break Copyright © AQA and its licensors. All rights reserved.

Fee and amendment deadlines Issue of results 21 February 22 April Standard entry fees Late entry fees Very late entry fees fees    Amendment fee applies amendments No fee No fee* No fee* withdrawals *where entries are made AFTER 21 February entry the basic entry fee is refunded but not the supplementary late fee. Entry fees 2015/16 Copyright © AQA and its licensors. All rights reserved.

Transferred candidates Sitting an exam elsewhere due to exceptional circumstances, e.g. at a hospital. Not for holidays etc. Both centres need to complete the necessary forms Transferred candidate flowchart Transferred candidate request form Copyright © AQA and its licensors. All rights reserved.

Candidate Statements of Entry Centre Statements of Entry Checking your entries e-AQA Candidate Statements of Entry Centre Statements of Entry Confirmation of amendments Centre Summary Attendance lists (up to date) Copyright © AQA and its licensors. All rights reserved.

Warning reports Where there is an error with the entry for a student we produce warning reports to notify you. There are three kinds of report: Unsubstantiated entries Potential award Unused units (GCSE only) Copyright © AQA and its licensors. All rights reserved.

Certification warning reports Copyright © AQA and its licensors. All rights reserved.

Certification warning reports Copyright © AQA and its licensors. All rights reserved.

Unsubstantiated award report Copyright © AQA and its licensors. All rights reserved.

Potential award report/Unused units report Copyright © AQA and its licensors. All rights reserved.

Dates for warning reports For all summer 2016 series certification warning reports will be created on: 9 April 2016 14 May 2016 18 June 2016 Copyright © AQA and its licensors. All rights reserved.

Summary Familiarise yourself with all the info on the website Ensure student details are accurate – get them to check Use the entry codes booklet for codes Double-check, someone else to help if possible Check e-AQA for warning reports If you miss a call from the Entries Department please return it! If in doubt – call or email us Copyright © AQA and its licensors. All rights reserved.

Support from AQA Customer Services First line support for Exams Officers 0800 197 77162 eos@aqa.org.uk aqa.org.uk Exams administration section on our website Exams Update Sent monthly by email or available online To register, please email eos@aqa.org.uk Copyright © AQA and its licensors. All rights reserved.