Scaled Platform Regional Meeting January 24, 2018 Central Region Office Scaled Platform Regional Meeting January 24, 2018

Region Superintendent Mr. John D. Pace Region Superintendent

Scaled Platform Regional Meeting January 24, 2018 Central Region Office Scaled Platform Regional Meeting January 24, 2018

Mr. Eric Acosta Community School Operations

Community School Operations Maintenance/Capital Improvements Procedures & exceptions. Initiative & Communication Thank you for your feedback on all maintenance matters. Maintenance concern survey is due January 22nd. The next maintenance meeting is scheduled for January 26th Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems” Cleaning and Sanitation Audits “Areas that need correction” Re-inspections

Community School Operations What would you think as a consumer of services?

Community School Operations School Appearance Curb Appeal First Impressions Websites Must be updated No money…no problem…FREE School Mobile App and School Website Template (WB #17961) Stakeholder Relations Message Increase communication and efficiencies Reduce superintendent referrals

Community School Operations Immunization Report Please monitor and take appropriate actions 211 helpline is available for parents that needs help with immunization DCIRTS Please update once services have been restored Emergency Evacuation Drills Emergency Evacuation Drill #7 (January) & FASI System. Lockdown Drill (Code Yellow) coming up in February

Weekly Briefings WB #22358 - Mobile Device Inventory Check(s). All schools are to conduct a mid-year inventory check by February 16, 2018 WB #22379 - Mandatory Photo Identification Badge for Vendors When on School Grounds WB #22356 - Reminder to Conduct School Bus Evacuation Drills. School bus evacuation drill within the first 6 weeks of each semester.

Contact Information Mr. Eric Acosta, Administrative Director ericacosta@dadeschools.net (305) 499-5050 ext. 5056 – Office (305) 470-9531 – Private Line (786) 261-1861 – Cell Ms. Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

Office of Professional Standards Ms. Gloria Arazoza Office of Professional Standards

Professional Standards General Reminders Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.) Email me with a general message “Please call me in reference to personnel matter”

Professional Standards Attendance Continue to be diligent in the monitoring of attendance of employees Absence from Worksite Directives do carryover to next year Non-Reappointment of Custodians Full-time hiring within the past five (5) years are eligible for Non-Reappointment In order to Non-Reappoint you MUST have documented (through Central Region/OPS) professional responsibility and attendance concerns

Professional Standards Non-Reappointment of Clerical Fulltime hiring within the first (1st) year are eligible for Non-Reappointment In order to Non-Reappoint MUST have documented (through Central Region/OPS) professional responsibility and attendance concerns Mid-Year Evaluation (FM-3882) should have been completed in December Investigative Cases that are determined as Probable Cause, also apply

Professional Standards Non-Reappointment of Instructional Personnel If considering non-reappointment of a teacher, you MUST consult Region/OPS Directors and attend February and March Region OPS meetings Eligibility Documentation Process – Progressive discipline Non-Reappointment actions based on performance Non-Reappointment based on investigative issues resulting in Probable Cause

Weekly Briefings WB #22277 – Procedures and Dates for Finalizing the 2017-2018 IPEGS Final Summative Performance Evaluations (SPE’s)

Contact Information Ms. Gloria Arazoza, Administrative Director garazoza@dadeschools.net (305) 499-5050 ext. 2102 – Office (305) 470-1801 – Private Line (786) 393-7420 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Contact Information Office of Professional Standards - Instructional Ms. Carmen Gutierrez, District Director carmengutierrez@dadeschools.net (305) 995-7104 – Office Office of Professional Standards - Non-Instructional Ms. Maria G. Zabala, District Director mzabala@dadeschools.net (305) 995-7106 – Office Employee Assistance Program Ms. Rosaline Linares, Clinical Officer rlinares2@dadeschools.net (305) 995-7111 – Office

Ms. Robin Atkins Academic Operations Secondary Schools

Academic Operations WB# 22301 – Certification Requirements for Computer- Based Testing for Spring 2018 CBT Administrations ALL schools administering the computer-based assessments must complete two procedures (Certification Tool and Infrastructure Trials) to ensure readiness for CBT The first requirement is to complete the Florida Department of Education Web-based Certification Tool beginning December 15th - January 26th The second requirement is to conduct readiness trials for both test delivery systems The school-wide AIR FSA TDS Infrastructure Readiness Trial on February 12th - 16th testing window and The school-wide PA Next Infrastructure Readiness Trial on March 12th - 16th testing window

Academic Operations New test chairpersons must view the Certification Tool screencast training prior to completing the web-based tool. Mid-Year Assessments Window Biology, Science, US History, Civics January 22nd – February 16th National Assessment of Educational Progress (NAEP) January 29th – March 9th (Selected Schools) Grades 8 and 12 Accessing Comprehension and Communication in English State to State for English Language Learners (ACCESS for ELL’s 2.0) January 29th – March 23rd

Academic Operations WB# 22262 - Updated Mathematics Florida Standards Assessments Item Specifications for Grades 3-8, Algebra 1, and Geometry The grades 3-8, Algebra 1, and Geometry Item Specifications have been updated by the FDOE.  Updates include the following Technology-Enhanced Item descriptions were revised Mathematical Practices descriptions were revised Item types were removed from the standards A few sample items were revised in Grade 5 Practice Test Items for select standards were added in Grades 7 and 8, Algebra 1 and Geometry For Grades 7 & 8, Geometry and Algebra 1 EOC new item types were added, the new item type combines two item types into one item. The items types included will vary. For example, #13 on the Algebra 1 EOC Practice Test contains both an editing task choice and a multiple-choice item Reference sheet information was revised in Grade 8 All references to Algebra 2 were removed

Academic Operations WB# 22276 - Updated English Language Arts Florida Standards Assessment Item Specifications for Grades 4-10 The Florida Department of Education has added a new item type to the ELA FSA Item Specifications. It is called table match This item type presents options in columns and rows. Options may include words, phrases, sentences, quotations, line/paragraph/passage numbers, or images. The student is directed to click a box that matches a correct option from a column with a correct option from a row. Typically, there is only one correct option per row or column, though the number of correct answers may vary These items appear in the online and paper-based assessments. For paper-based assessments, the item is modified so that it can be scanned and scored electronically

Academic Operations WB# 22326 - Spring 2018 Daily Testing Schedules and Other Testing Requirements The District Testing Calendar has been revised as of December 19th Please Note: Schools are required to follow the district-wide daily testing schedule for the following paper-based test administrations Grades 4-7 Florida Standards Assessments (FSA) English Language Arts (ELA) Writing must be administered on Tuesday, March 6th. Make-up testing for Grades 4-7 Writing must be completed by Friday, March 9th Grade 3 FSA ELA Reading must be administered on Tuesday, April 17th and Wednesday, April 18th. Make-up testing for Grade 3 ELA Reading must be completed by Friday, April 20th Grade 5 FCAT 2.0 Science must be administered on Tuesday, May 1st and Wednesday, May 2nd and Grade 8 FCAT 2.0 Science must be administered on Tuesday, May 1st. Make-up testing for Science must be completed by Friday, May 4th Schools will be required to designate a technical coordinator to assist with technical issues School-level technical coordinators will assist with basic computer lab setup and problems that can be quickly remedied during testing 

Academic Operations WB# 22313 - Spring 2018 Mandatory Training Sessions Four training sessions have been scheduled for the FSA, FCAT 2.0, EOC, and SAT-10 for the Spring 2018 test administrations at four different sites. Please be cognizant of the targeted audience for each training session to ensure that you receive appropriate training for your school level WB# 22381 - ESOL Program Compliance “Getting Ready for February 2018 FTE” February FTE survey window is February 5th - 9th ALL ESOL student information MUST be entered into the DSIS “J” screen no later than Thursday, February 8th, to allow for rollover to capture information. In addition, all Extension of Services meetings for students with 3+ years, for whom an ELL committee meeting is now required based on DEUSS date, must be completed prior to February FTE

Academic Operations 2018-19 MASTER SCHEDULE WB# 22214 - ITS-Aspen Scheduling Training at ITS Communicate with feeder schools regarding articulation Subject Selection Forms Reflect on historical enrollment trends … DON’T OVER BUILD

Academic Operations TESTING PLAN Ensure the testing plan includes An overview of all testing taking place in your school Test administrators/proctors (ELL, SPED, Standard) Coverage for students who are not testing Testing rooms Dates and times Make-up dates and times Please be reminded that it is extremely important for schools to continue to operate with an emphasis on academic instruction.  Every effort needs to be made to minimize the impact to classroom learning and academic environment.

Contact Information Ms. Robin Atkins, Administrative Director ratkins@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464 – Private Line (786) 256-9245 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Dr. Janice Cruse-Sanchez Financial Human Capital

Budget Purchasing Place orders early to beat the deadlines When placing order in SAP, please provide the following in “Additional Specifications” School Name Simple Description of item purchased Simple Description of use of item ETO Intervention Funds

Budget Title I Schools implementing the Title I Schoolwide Program are reminded to always maintain: ·        An inventory listing of all Capitalized property ($1,000 and over) purchased with Title I funds. Ø  The Property Inventory Listing may be printed from Intranet by clicking on Property Control Download. ·        A perpetual inventory listing of Non-Capitalized property (under $1,000) acquired with Title I Ø  Utilize the excel version of the Title I Non-Capitalized Property Inventory (FM-7645). Please be reminded that the Capitalized and Non-Capitalized Property Inventory Listings must be maintained in the Property Section, Item III.1. of the 2017-2018 Title I School-level Compliance Filing System. Also, schools are required to maintain copies of Packing Slips, Invoices, Purchase Orders, etc., in the Budget and Expenditures Section, Item II.3., and Property Section, Item III.1. of the Filing System, as applicable. For additional information regarding the implementation requirements of the Title I Schoolwide Program, please access the 2017-2018 Title I Handbook.  

Budget Title I Schools implementing the Title I Schoolwide Program should be entering shopping carts for commitment items 536000-569200.  Please be reminded that all shopping carts must be entered as early as possible; however, no later than Friday, February 9, 2018 by 4:30 p.m.   NOTE: New shopping carts for these commitment items will not be honored after this deadline, including S&D and credit card orders. Credit card orders done on or before Friday, February 9, 2018, should be reconciled the following month (ensure the purchase date listed on the bank statement states on or before Friday, February 9, 2018). Please be reminded of the following requirements: ·    All purchases with Title I grant funds must be for the direct improvement of student academic achievement, as reflected in the schools’ School Improvement Plan. ·       Title I Schoolwide Program funds are to be utilized during the fiscal year in which they were allocated. (Otherwise, may result in an Audit Exception!!) ·        Schools receiving goods online after June 30, 2018 will be responsible for payment of any outstanding balances from their next fiscal year school budgets.

Personnel Retirements Leadership Roles/New Assignment for 2018-2019 Plan for Openings Leadership Roles/New Assignment for 2018-2019 Department Chairs, Team Leaders, etc.

Personnel IPEGs Observation Schedules Probationary Employees Ensure timeline is adhered to Probationary Employees Make sure they have been observed Progress Towards Waiver Attainment

Dr. Janice Cruse-Sanchez, Administrative Director Contact Information Dr. Janice Cruse-Sanchez, Administrative Director jcruse-Sanchez@dadeschools.net (305) 499-5050 ext. 5057 – Office (305) 470-9523 – Private Line (305) 499-5076 – Fax (786) 229-5412 Cell TBA, Secretary TBA (305) 499-5050 ext. 5049

Contact Information Budget Office Mr. Paul Mickey, Budget Coordinator pmickey@dadeschools.net (305) 995-1574 – Office Ms. Gabriela Petrini, Instructional Staffing Officer gabrielapetrini@dadeschools.net (305) 995-7225 – Office Mr. Henry Tablada, Non-Instructional Staffing Officer htablada@dadeschools.net (305) 995-7244 – Office

Mr. Michael Lewis Academic Operations K-12 Schools

Academic Operations Attendance Attendance Boundary Committee (ABC) iAttend “Targeted Student Status Form” for the Month of January is due by Thursday, January 25th What procedures are in place to review the document? What are the ah-ha moments? What are you doing to address? The 2nd Grading period ends on January 18th. Please ensure that attendance corrections are being updated daily Attendance Review Committee Meeting (ARC) FM# 6704 Attendance Boundary Committee (ABC) No Actions required at this time! Informational Meeting for New High School Doral is forthcoming.

Academic Operations Magnet Programs Student Transfers As a reminder, the window closes on January 15th Parent notification will take place in March 2018 Food for thought, what did you do differently this year as it relates to recruiting/advertising Student Transfers Principals are obligated to meet with parents. Remember, Documentation! Documentation! Please submit ALL transfer requests on the date received Address Verification Agreement (FM #4686E) Superintendent Referrals Be proactive! It is imperative that all school related incidents are addressed at the school level. Once incident becomes a Superintendent’s Referral, you become powerless! Reduce the number of Superintendents’ Referrals

Roadmap to Progressive Discipline Suspensions No Suspensions! However, we provide alternatives for inappropriate behaviors Please ensure that parents are contacted/notified When in doubt, please contact Mr. Lewis Student Success Centers Student Success Centers provide an educational setting and safe haven for referred students (ages 11 and older) exhibiting Level III-IV behavior habitual Level II infractions of the Code of Student Conduct

Roadmap to Progressive Discipline Pathways Procedures Pathways program is for students exhibiting Level IV- V behavior. Students that normally would have received a 10-day outdoor suspension during the expulsion process will now be temporarily assigned by the Division of Educational Opportunity and Access (DEOA) to one of the Pathways locations For students in grades 6-12 Requires completion of a form and parent permission (FM-7603, Rev 08-15); Contact me if parent refuses to sign Locations include: Jan Mann Opportunity School or Miami MacArthur South (see e-Folder) Chart identifying the location your school is assigned Transportation is provided to the 2 locations

Exceptional Student Education Inclusion Monitoring of Inclusion Rates Inclusion Rate up form 49.4% to 54.4% Students must spend 80% or more of the school day in General Education classes 2017-18 State target is 84% 2017-18 M-DCPS target is 54% Review the placement of students whose primary exceptionality is SLD

Exceptional Student Education Expired/Expiring IEP Plans Urgent! It is imperative that it is address before February 2018 FTE! Will have negative impact on funding if not addressed in a timely manner Please refer to recently send email on matter If assistance is needed, please be proactive!

Exceptional Student Education Testing Accommodations All accommodations must be reflected in SPED EMS Should be based on student needs and should not be made for preferential reasons Weekly Briefing will be forthcoming with specific dates and directions IPEGs On November 29th Mr. Pace sent out an email to principals reminding them of the importance of being up-to-date on their IPEGS observations 

Weekly Briefings WB #20580 - Educational Records/Family Educational Rights and Privacy Act - (FERPA) WB #22251- Information Regarding Reading Interventions for Students with Disabilities WB #22239 - ITS - Confirmation of School Information Survey for School Year 2018-2019

Contact Information Mr. Michael Lewis, Administrative Director mjlewis@dadeschools.net (305) 499-5050 ext. 5046 – Office (305) 470-1904, Private Line (786) 402-4070 – Cell Deborah Gonzalez, Social Work Chairperson Student Administrative Transfers D.Gonzalez@dadeschools.net (305) 499-5050 ext. 5043 Ms. Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 x5061

Mr. Alejandro Perez Academic Operations Elementary / K-8

Academic Operations WB# 22314 - ITS - 2017-18 Grade 3 Reading Student Portfolio WB# 22313 - ITS – Spring 2018 Mandatory Training Sessions WB# 22326 - ITS – Spring 2018 Daily Testing Schedules and Other Testing Requirements WB# 22248 - Take our Daughters and Sons to Work® Day is February 2nd WB# 22264 - Social Sciences- 2018 Elementary and Secondary Geography and History Bees WB# 22044 - Celebrate Literacy Week, Florida! 2018 Activities

Retention Process Review email sent on December 18, 2017 to the Principals

Good Cause Exemptions for Grade 3 Students The information can be found in the Student Progression Plan (SPP) manual from pages 57-60. http://ehandbooks.dadeschools.net/policies/93.pdf

Contact Information Mr. Alejandro Perez, Administrative Director aperez@dadeschools.net (305) 499-5050 ext. 5059 – Office (305) 470-9447, Private Line (786) 412-6789 – Cell TBA, District Administrative Assistant TBA (305) 499-5050 ext. 5049

Region Superintendent Mr. John D. Pace Region Superintendent