Communications Update Dan Brown Homeland Security Taskforce Update July 24, 2007

The Challenges of Coordination During a Critical Incident Make it Happen 11/10/2018

Finding the Way

What is communications interoperability? In general, interoperability refers to the ability of emergency responders to work seamlessly with other systems or products without any special effort.  Wireless communications interoperability specifically refers to the ability of emergency response officials to share information via voice and data signals on demand, in real time, when needed, and as authorized. For example, when communications systems are interoperable, police and firefighters responding to a routine incident can talk to each other to coordinate efforts.  Communications interoperability also makes it possible for emergency response agencies responding to catastrophic accidents or disasters to work effectively together. Finally, it allows emergency response personnel to maximize resources in planning for major predictable events such as the Super Bowl or an inauguration, or for disaster relief and recovery efforts.

Definition Interoperability is the ability of public safety service and support providers to communicate with each other via voice and/or data: On demand In real time When needed When authorized

More than one way to get there!!! Converged Communications

Interoperable Communications LETPP System, Statewide Communications Interoperability Strategic Plan February 14, 2005 to December 31, 2007 Objectives: Implement a statewide interoperable communications system Document the statewide communications interoperability strategic plan Project Team Members: Douglas Cobb Jay Sexton Doug Cohen John Cobb Les Smee Sam Cogan Dan Brown Ron Faulkner Rick Rigsbee Gideon Plume Kevin Rexroat Mike Davis Participating Counties Key Points: C3I Interoperability Management of Communications Capacity Communications with the Public Decision Support Tools Characterizing Functionality of Regional Networks

IP NETWORK Florida Mutual Aid Dispatch System Workstation Access Radio OrlandoMutual Aid RGU IP NETWORK RGU VHF Analog Access Radio VHF RGU Georgia System Police Radio Nextel Southern Linc RGU county Reference possibilities of network visually. Metro 800 MHz System RGU Dispatch Workstation Access Radio 800 MHz 800 MHz

Coverage Map 104 87.7% Population How did the counties get selected? 1) Population – Took top most populous counties. 2) Critical infrastructure i.e.– nuclear power plants (Appling (Hatch, Appling GA), Burke (Vogtle, GA), & Early (Farley, Dothan AL) counties. 3) Transportation corridors – 75, 95, 16 big ones for hurricane evacuation 87.7% Population

LETPP – Phase 1 Task # Description Estimated Completion 5.1.1 Literature gathered during exploratory phase 100% 5.1.2 Total Cost of Ownership document 5.1.3 Plan for governance establishment 5.1.4 Plan for development of standard operating procedures 5.1.5 Functional and system requirements 5.1.6 Develop RFP and Evaluation Criteria 5.1.7 Lead in recommending the vendor(s); be at the table to assist in negotiating contract(s); and document the results. This will be done in conjunction with GTA and TFRAG 5.1.8 Develop Marketing Collateral 5.2.1 Design Local Site Infrastructure – 67/68 99% 5.2.2 Design Wide Area Network and Common Infrastructure 5.2.3 Design Mobile Communications Unit 5.2.4 Design Standard Operating Procedures 5.3.1 Factory Test Plan & Procedure

LETPP – Phase 1 Task # Description Estimated Completion 5.3.2 Witness final on-site vendor factory testing 100% 5.3.3 Arrange for the ordering and installation of premium T-1 equipment - Pilot 5.3.4 Pilot Acceptance Test verification of WAN and pilot LSI equipment 5.3.5 Pilot Acceptance Test verification of Pilot MCU 5.4.1 Arrange for procurement and installation of premium T-1 equipment and services – 67/68 99% 5.4.2 Audit Installation/Testing Local Site Infrastructure (LSI) – 65/68 96% 5.4.3 Audit Acceptance Testing Production MCU 5.5.1 Attend Vendor Training 5.5.2 Develop any additional training material, as required 5.6.1 Develop Network Organizational Model 5.6.2 Identify and recruit consortium members 5.6.3 Assist in development of inter-governmental agreements 5.7 Final System Acceptance verification – Motorola ACP

LETPP Phase 1 PSAP Score Card PSAP Project Cycle Phase One PSAP Totals - Budget Monthly Performance Phase One PSAP Totals - Percent Completion 1 – GTRI Kickoffs 68 100 2 – GTRI Site Reports 67 99 3 – GTRI Workshops 4 – GTRI Workshop Reports 6 – Motorola Cost Proposals Received, Reviewed, Corrected 7 – GTRI Recommendations Write-ups 8 – Recommendations/Quote Presentations - Joint 9 – Client Decisions 66 97 10 – Motorola POs Received 12- Installations Completed by Motorola (ready for initial test by GTRI) 1 94 13 – GTRI Site Acceptance Tests (estimate) 65 14 – Sites Certified 45

LETPP Phase 2 PSAP Project Cycle Phase Two PSAP Totals - Budget Monthly Performance Phase Two PSAP Totals l Percent Completion 1 – GTRI Kickoffs 37 3 23 62 2 – GTRI Site Reports 6 20 54 3 – GTRI Workshops 8 4 – GTRI Workshop Reports 9 6 – Motorola Cost Proposals Received, Reviewed, Corrected 1 10 27 7 – GTRI Recommendations Write-ups 7 19 8 – Recommendations/Quote Presentations - Joint 16 9 – Client Decisions 5 14 10 – Motorola POs Received 12- Installations Completed by Motorola (ready for initial test by GTRI) 13 – GTRI Site Acceptance Tests (estimate) 14 – Sites Certified

LETPP Upcoming Activities Activities required by GTRI Phase 1 - minor wrap-ups Phase 2 – complete all installations and certifications by 12/31/07 Activities/decisions requested of GEMA Phase 3 –FY 07 additional sites, Phase III Award (40 Counties) By FY 09 complete Motobridge statewide Customer service/Training Continue SOP Work Complete Transition to GSP

Statewide Strategic Plan Draft – Sep 30 2007 Final – November 1 2007

Communications Priorities State Plan Continue Regional Interoperable Systems Complete Motobridge System Statewide Work in Progress

Governance  Standard Operating Procedures (SOP's) Technology  Training & Excercises  Usage 

Required Input Homeland Security Public Safety Communications Task Force Urban Area Security All Hazards Communications Subcommittees

Public Safety Interoperable Communications (PSIC) Grant Program Statewide Strategic Plan Dan Brown, Chair Public Safety Interoperable Communications GTRI

PSIC Background The Deficit Reduction Act of 2005 provided the National Telecommunications and Information Administration (NTIA) the authority to establish a $1 billion grant program for public safety interoperability communications The funds are borrowed from the anticipated auction proceeds of the 700 MHz spectrum The Call Home Act of 2006 requires all funding to be awarded by September 30, 2007 Through an MOU, NTIA partnered with DHS (NPD) DHS will provide grants-related administrative services and expertise NTIA retains approval authority Total of $958.9 million in funding is available for grant awards. 25,311,354 for Georgia

Current Timeline of PSIC Activities to Meet Requirements May through November 2007- Award date May – June: Initial Review of Grant Guidance Package and Incorporate Input Mid-August: Receive States’ and Territories’ Applications and Narratives Due November 1: Receive States’ and Territories’ Statewide Plans and Investment Justifications May June July August September October November June-July: Review and Clearance of Grant Guidance. September: Review States’ and Territories’ Applications and Narratives, and Award Funds by September 28 March 2008: Receive Awards

Key Features of PSIC Grant Program Awardees: Funding will be awarded through the 56 State and Territory Administrative Agencies (SAA) Period of Performance: PSIC grants will be awarded no later than September 30, 2007 and period of performance will end on September 30, 2010 Statewide Planning: Up to 5 percent of the total funds allocated to a State or territory will be available at the time of the award to support the completion of the Statewide Communications Interoperability Plans (Statewide Plan) Technical Assistance: DHS technical assistance will support grantees with planning and implementation of PSIC awards Technical Review: Remaining funds (95 percent) will be contingent upon submission, technical review, and approval of a Statewide Plan and Investment Justifications Use of Funds: Funding can be used for “acquisition of, deployment of, or training on” interoperable communications systems that use or enable use with the 700 MHz frequency band Match: PSIC includes a statutory requirement of not-less-than 20 percent match

PSIC Goals and Objectives The program will not dictate a technology or an approach for interoperability solutions. However, we are considering two goals and five objectives for the PSIC Grant Program Goals Achieve meaningful and measurable improvements in the state of interoperability for public safety communications; and Fill interoperability gaps identified in the Statewide Plans Objectives Technological Adopt advanced technological solutions Improve spectrum efficiency Use cost-effective measures Geographical Improve communications in areas at risk for natural disasters Continue to improve interoperability efforts in urban and metropolitan areas

Eligible Applicants Section The PSIC grants will be awarded to the 56 States and Territories The Governor of each State has designated a State Administrative Agency (SAA) to apply for and administer the funds under the PSIC Grant Program The SAA is the only agency eligible to apply for PSIC funds. The SAA is responsible for obligating PSIC funds to eligible pass-through public safety agencies

Pass-Through Requirements Section Each State will make no less than 80 percent of the total award amount available as a pass-through to local government, tribal government entities, or nongovernmental public safety agencies District of Columbia, Guam, American Samoa, U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Island have no pass-through requirements Puerto Rico has a 50 percent pass-through requirement However, each State and Territory may retain some or all of the pass-through for expenditures made by the State on behalf of the pass-through local entities through a formal Memorandum of Understanding with local entities that specifies the amount and intended use of the funds

Match Requirements Section The public safety agency receiving the PSIC project funds is required to meet and document the 20 percent match requirement The SAA is required to track and report the 20 percent match requirements for PSIC funds The documentation must demonstrate that matching funds are from non-federal sources The only exception to this previous statement is that funds used for training activities do not require a 20 percent match

Statewide Plans and PSIC FY 2007 HSGP requires States to develop and adopt a Statewide Plan Proposed PSIC projects to receive funds should align with the goals and gaps identified in the Statewide Plan Statewide Plans must incorporate the three PSIC criteria: Description of how public safety agencies operate on or interoperate with the 700 MHz frequency band, via voice, data, and/or video signals; Description of how local and tribal government entities’ interoperable communications needs have been included in the planning process and how their needs are being addressed, if applicable; and Description of how nongovernmental organizations’ interoperable communications needs have been included in the planning process and how their needs are being addressed, if applicable This preliminary criteria was released to State teams at the Statewide Planning Workshop sponsored by the National Governors Associations (NGA) and DHS on March 21, 2007

Investment Justification Overview All States and Territories will be required to develop Investment Justifications to request FY 2007 PSIC funding The Investment Justification provides a template for applicants to outline the proposed initiatives for the FY 2007 PSIC funding There will be a limit on the number of Investment Justifications that the States and Territories will be allowed to submit

PSIC Investment Justification The Investment Justification Template may ask for the following project information/metrics: IJ COMPONENT REVIEW CRITERIA Project Narrative Problem, proposed solution, expected outcomes Baseline Historical funding, description of need, stakeholder involvement Strategy Consistency with Statewide Plan, consistency with PSIC technological and geographical objectives Funding Plan Estimated costs, concurrent funding sources, and matching funds Milestones Specific project milestones Project Management Proposed management structure, contract management approach, roles and responsibilities Investment Challenges Up to 5 expected challenges, level of impact, mitigation strategy Impact Specific outcome metrics, cost-effective measure, long-term sustainability approach

Integration Use Vertical Integration DHS Horizontal Integration Federal Situational Awareness National Asset Information State EOC Fusion Centers Local First Responders Local Law Enforcement Horizontal Integration DHS – Multi Component Situational Awareness Event & Activity Data State EOC/Fusion Centers State monitored activities Local First Responders Response/Recovery Resource Coordination

(Critical infrastructure Warning & Information Network) Homeland Security Information Network (HSIN) CISANet RISSNet Law Enforcement LEO JRIES LE Analysis Law Enforcement Emergency Management Critical Sectors INTELLIGENCE (IA’s Internal Network) Initial Entry Portal hsin.gov Public Private Partnership l International CWIN (Critical infrastructure Warning & Information Network) Federal Operations Secret Level Communities of Interest

Integration Model Comprehensive Approach Interoperability Based on NIMS* and NIEM** Maximize Use of Legacy Service Oriented Architecture Built-in Business Rules to Control Information Custody Core Set of Foundation Services Enable Mission Capabilities Solutions decompose into technology LEGOS or building blocks that can be stacked to create solutions for different customer needs J9408-SC-05 Architecture Ensures Technology Building Blocks for Region’s Priorities

Solutions Based on Region’s Priorities Functional Diagram J9408-SC-06 Solutions Based on Region’s Priorities

“Blanket of Protection” for the Citizens —Regional Benefits J9408-SC-07 “Blanket of Protection” for the Citizens

Contact Information Dan Brown, CIO Georgia Department of Public Safety Email: dbrown@gsp.net 404-624-7818 Office 770-316-0900 Cell

HS Communications Task Force Task Force Members Dan Brown Mike.Smith@Covington-Newton911.com msherman@pineland.net dperkovich@co.bibb.ga.us Cordele1@sowega.net jeff.wigington@rockdalecounty.org chris.bish@gbi.state.ga.us Charley English/GEMA@GEMA shicks@gsp.net Adreher@atlantapd.org cdelano@gta.ga.gov leigh.mccook@gtri.gatech.edu Douglas.Cobb@gtri.gatech.edu chiefbuck306@aol.com jcrichton@glynncounty-ga.gov kkimbrough@accg.org tbaggett@gmanet.com ken.vance@gcsu.edu btrapnel@pineland.net quiteo@zebra.net eddie_henderson@mail.dnr.state.ga.us brian.groover@dot.state.ga.us leesmith@dhr.state.ga.us dvenn@gema.state.ga.us owen.m.ulmer@us.army.mil Coutney Twilliger Jerri Slemmons Agency Georgia Department of Public Safety Newton 911 County Commission Sheriff Bibb County Cordele Police Chief Sheriff Rockdale County GBI GEMA GSP Atlanta PD Georgia Technology Department GTRI GTRI Forrest Park Fire Chief Glynn County 911 ACCG GMA GMA Representative Mayor of Metter Quitman County Chairman DNR DOT DHR Georgia Office of Homeland Security Georgia National Guard Georgia EMS GEMA – Terp Division