Epic Basic Appointment Department Appointments Report Lesson 7 Epic Basic Appointment Department Appointments Report

Epic Basic Appointment Department Appointments Report In this lesson you will learn to: Access the Department Appointments Report Quickly access the patient’s appointment desk while viewing this report Cancel appointments from the Department Appointments Report

Epic Basic Appointment Department Appointments Report The Department Appointments Report (DAR) is the most powerful report in Epic Scheduling. This report is used primarily but not exclusively by the front desk personnel responsible for checking in, updating patient information, verification, making follow up appointments, and checking out the patient. The report is customizable. You can select, based on security access, multiple Departments, Centers or Subgroups. You can also select the default so that only a specific site is brought up when you access this report. (this will be covered in later chapters). You can create and cancel appointments while on the DAR. There are a large number of available options within the Menu Command Toolbar, the Toolbar, or the Activity Toolbar. See changes in blue

Epic Basic Appointment Department Appointments Report The DAR can be opened from the Epic Button Scheduling/ Reports/Scheduling option. The easiest way is to click once on the toolbar Dept Appts option. Some things in lessons 6 & 7 are redundant

Epic Basic Appointment Department Appointments Report To make an appointment from the DAR, click the Appts button that is located on your main toolbar. This slide is not showing making an appt from the DAR Note: The top 3 segments (title bar, menu command toolbar and the toolbar) are permanent parts of your Epic screen and are always available to you.

Epic Basic Appointment Department Appointments Report After clicking on the Appts button, the Patient Lookup window appears. Search for the patient using established patient search criteria. When the correct patient is located, select the name to open the appointment desk. Follow the basic appointment pathways to complete the appointment. This slide is not showing making an appt from the DAR

Epic Basic Appointment Department Appointments Report To cancel an appointment from the DAR, select the patient by clicking on the appointment slot. The Cancel button is located on your activity toolbar. You can also right click on the slot to open the dropdown menu and select Cancel. Once canceled, the appointment drops off the DAR.

Epic Basic Appointment Department Appointments Report The Cancel Appts screen will display the selected appointment with a check marked box. Other appointments that are on the same day or linked together will also show up allowing you to cancel more than one appointment if needed.

Epic Basic Appointment Department Appointments Report If you selected Cancel Appointments, the displayed Cancel Appts window will indicate the selected appointments are canceled. You can click Reschedule from this window to reschedule the appointment.

Epic Basic Appointment Department Appointments Report After clicking Reschedule, you will be taken to the Make Appointment/Reschedule window where the appointment details will be retained to prevent you from having to re-enter them. Once the new appointment is successfully rescheduled, the old appointment will be canceled. In the event no new available appointment times are suitable for the patient/parent, and they choose to keep the original appointment, simply close the Make Appointment window without rescheduling another appointment. The original appointment will still be scheduled.

Click on the clock to advance to Lesson 8. End of Lesson 7 Click on the clock to advance to Lesson 8.