SELECTING QUALITY LEADERS CHEHAW COUNCIL

TERMINAL PERFORMANCE OBJECTIVE The participant shall implement the seven steps for recruiting a new unit leader. CHEHAW COUNCIL

ENABLING OBJECTIVES Identify positions within your unit that need to be filled. Identify source materials for job descriptions for leadership positions within your unit. Describe the Seven Step Method for recruiting quality leaders. Demonstrate the process for scheduling an appointment with a prospective leader. Demonstrate the process for making a call on a prospective leader. CHEHAW COUNCIL

RECRUITING NEW UNIT LEADERS 4 CHEHAW COUNCIL

RECRUITING NEW UNIT LEADERS When we recruit new leaders we often use one of two methods: Thinking of everyone we know who might fit the bill Hoping new Scout joins & family member volunteers Problem with these methods: Do not fill unit’s leadership needs We recruit people not ideal match for position CHEHAW COUNCIL

BEFORE YOU BEGIN: DEVELOP A NEEDS LIST 6 CHEHAW COUNCIL

BEFORE YOU BEGIN: DEVELOP NEEDS LIST Before you can recruit new leaders, it is important to know what you need. 7 CHEHAW COUNCIL

BEFORE YOU BEGIN: DEVELOP NEEDS LIST Recruits will want to know: Their responsibilities Your expectations for them Having answers to those questions avoid a common problem: A group of leaders with no specific tasks will do exactly what they are asked to do - nothing CHEHAW COUNCIL 8

WHAT POSITIONS NEED TO BE FILLED? Scoutmaster, Cubmaster or Coach Assistant Scoutmaster, Cubmaster or Coach Pack/Troop/Crew Committee Chair Pack/Troop/Crew Treasurer Advancement Chair Training Chair Membership Chair Equipment Chair Secretary Treasurer Chaplain CHEHAW COUNCIL 9

WHERE CAN WE FIND POSITION DESCRIPTIONS? The Scoutmaster Handbook Cub Scout Leaders Book Troop Committee Guidebook Varsity Scout Guidebook CHEHAW COUNCIL 10

THE RECRUITING PROCESS 11 CHEHAW COUNCIL

Step 1: Brief the Chartered Organization & Form a Steering Committee 12 CHEHAW COUNCIL

Step 1: Brief the Chartered Organization & Form a Steering Committee Selection process begins with meeting of: Chartered Organization Rep Pack/Troop/Crew Committee Chair Unit Commissioner Their job is to: Define characteristics they want in new unit leader Select steering committee from Group Committee 13 CHEHAW COUNCIL

Step 1: Brief the Chartered Organization & Form a Steering Committee District Executive: Can provide support materials Can share recruiting techniques & other information Chartered Organization Rep: Has ultimate responsibility for selecting/approving Group leadership Appoints steering committee to recruit new leaders. 14 CHEHAW COUNCIL

Step 2: Meet With The Steering Committee 15 CHEHAW COUNCIL

Step 2: Meet With The Steering Committee Steering Committee Chair Sets date & time for meeting Notifies Steering Committee members Be prepared for meeting with: Lists of Chartered Organization members Parent rosters CHEHAW COUNCIL 16

Step 2: Meet With The Steering Committee Committee members will: See Part 1 of Selecting Quality Leaders video Develop list of prospects Committee members choose prospects that live up to values of Scout Oath & Law Do not assume whether prospects will accept or have time Potential leaders need opportunity to make own decision CHEHAW COUNCIL 17

Step 2: Meet With The Steering Committee Next, Steering Committee: Approves & ranks prospects Prioritizes top three in preferential order Submits list to head of Chartered Organization for approval before contacting propects Reviews Part 2 of Selecting Quality Leaders video CHEHAW COUNCIL 18

Step 2: Meet With The Steering Committee Steering Committee members should be prepared with answers to possible objections the prospect might raise during their visit. CHEHAW COUNCIL 19

Step 3: Make An Appointment With The Prospect 20 CHEHAW COUNCIL

Step 3: Make Appointment With Prospect Contact should be made by a member of the Steering Committee who is also personally acquainted with the prospect. 21 CHEHAW COUNCIL

Step 3: Make Appointment With Prospect Appointment can be made over telephone Do not try to recruit prospect in initial call Objective is to set time & place to meet Preferably at prospects home Let prospect know their spouse is welcome Confirm time & place with other Committee members 22 CHEHAW COUNCIL

Step 3: Make Appointment With Prospect If the prospect questions the purpose of the meeting frankly state that it is to discuss a matter important to the youth of the community. 23 CHEHAW COUNCIL

Step 3: Make Appointment With Prospect Appointment call sets stage to ask prospect to accept leadership role Be positive & encouraging Confirm date, time & location of meeting Record it on Recruitment Worksheet CHEHAW COUNCIL 24

Step 3: Make Appointment With Prospect Person making call should be personally acquainted with prospect Preferably a personal friend 25 CHEHAW COUNCIL

Step 3: Make Appointment With Prospect Role-Play: Schedule the Appointment 26 CHEHAW COUNCIL

Step 4: Call On The Prospect 27 CHEHAW COUNCIL

Step 4: Call On The Prospect Steering Committee members: Gather at convenient place Arrive at meeting place as group No more that three members meet with prospect 28 CHEHAW COUNCIL

Step 4: Call On The Prospect Ask prospect to serve in desired position Tell prospect that he/she is top choice for this important position Thank prospects/spouses for their time 29 CHEHAW COUNCIL

Step 4: Call On The Prospect If top prospect cannot accept, repeat process with #2 prospect Do not be discouraged if prospect turns you down If you exhaust your list of prospects, start process over CHEHAW COUNCIL 30

Step 4: Call On The Prospect Role-Play: Call On The Prospect 31 CHEHAW COUNCIL

Step 5: Complete The Membership Application 32 CHEHAW COUNCIL

Step 5: Complete Membership Application Completed application is returned to the Steering Committee to review. 33 CHEHAW COUNCIL

Step 5: Complete Membership Application If applicant has lived in community 3+ years & is known to Committee: Obtain appropriate signatures If applicant is new to area or unknown to Committee: Check references Confirm Scouting experience 34 CHEHAW COUNCIL

Step 5: Complete Membership Application Introduce yourself & explain purpose of call Ask how long reference has known prospect & what kind of relationship they have Ask how prospect’s positive attributes could help in leadership role Ask for personal observations, especially interacting with youth CHEHAW COUNCIL 35

Step 5: Complete Membership Application Ask if prospect has any qualities or behaviors related to youth that should cause concern Ask reference if they would feel comfortable with prospect supervising their own child Thank references for their assistance 36 CHEHAW COUNCIL

Step 5: Complete Membership Application Be sure to make notes of the reference’s responses to take back to the Committee. 37 CHEHAW COUNCIL

Step 5: Complete Membership Application When the application has been approved by the Chartered Organization, submit it to the Council Service Center as soon as possible. 38 CHEHAW COUNCIL

Step 6: Welcome The New Leader 39 CHEHAW COUNCIL

Step 6: Welcome the New Leader Once the prospect has accepted the position & been approved as a leader, the Chartered Organization Rep should personally send a welcome letter. CHEHAW COUNCIL 40

Step 6: Welcome the New Leader Place announcement in local paper Schedule formal induction ceremony Present badge of office to new leader 41 CHEHAW COUNCIL

Step 7: Schedule Training 42 CHEHAW COUNCIL

Step 7: Schedule Training Every new leader should: Receive support materials Complete Youth Protection training Complete Fast Start training Complete Leader Position-Specific training 43 CHEHAW COUNCIL

SUMMARY Know what positions you need to fill before recruiting Recruits want to know their responsibilities & your expectations Develop job descriptions Brief Chartered Organization & form Steering Committee 44 CHEHAW COUNCIL

SUMMARY Meet with Steering Committee Make appointment with prospect Call on the prospect Complete membership application Welcome the new Leader Schedule training for the new leader 45 CHEHAW COUNCIL

REVIEW ENABLING OBJECTIVES We have identified positions within your unit that need to be filled. We have identified source materials for job descriptions for leadership positions within your unit. We have described the Seven Step Method for recruiting quality leaders. We have demonstrated the process for scheduling an appointment with a prospective leader. We have demonstrated the process for making a call on a prospective leader. 46 CHEHAW COUNCIL

QUESTIONS? CHEHAW COUNCIL 47

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