STAAR Assessment Management System Spring 2017 Online Sessions Preparing for Online Testing 11/10/2018

Accessing the STAAR Assessment Management System http://www.TexasAssessment.com/ http://www.TexasAssessment.com/STAAR/

DISD Online Testers Upload Dates March 7th: is the upload for online testers SPED/504, LEP, and 12th graders (March grades 4,7,5,8) (March E1and E2) March 9th: STAAR Alt upload March 13th: we will upload for general education RTI online students for (March 4,7,5,8) (March E1and E2) Spreadsheet will be emailed to principals and testing coordinators April 11th: is the upload for online testers SPED/504, LEP, and 12th graders (May grades 3-8) (May A1, Biology, US History) April 24th: we will upload for general education RTI online students for (May grades 3-8) (May A1, Biology, US History) Spreadsheet will be emailed to principals and testing coordinators

Designated Supports for May Testing General Education Students Monday, April 10th - Friday, April 21st For clarification on designated supports visit: http://tea.texas.gov/student.assessment/accommodations/

Capturing Designated Supports for General Education Students General education students documentation: captured online via Mydata Portal (see Feb 16th WAIP)  Deadline for March testing is March 10th (Just focus on capturing March STAAR designated supports) The completed online form requires electronic signatures from the teacher capturing the supports and a campus administrator.   Capturing Accessibility Supports are not mandatory for use on STAAR. This form just provides an opportunity to document usage.

STAAR L / STAAR A versus STAAR online with Embedded Accommodations Text-to-speech Language and Vocabulary Supports Content Supports STAAR L STAAR A Texas Education Agency

Locating Accommodations for SPED and 504 Accommodations are captured in EasyIEP and can be viewed in MyData Portal. You cannot assign embedded supports not listed on the IEP. The IEP is the official form of documentation. Please confer with your SPED and 504 chair to get accommodations for students that will test online.

Locating Accommodations for LEP Students LPAC documentation is captured on LPAC accommodation form. Please confer with your LPAC chair to get accommodations for students that will test online.

Locating the PEIMS Number in Chancery The Campus Data Controller can give you a roster of PEIMS numbers using report DSDR Social Security Roster (under Enrollment) To locate the PEIMS number of an individual student: search for the student’s name and the press enter. You will find the nine digit number in the overview section.

Users Tab – Overview Users Key Functions View & Edit Add Upload View, add, edit, and deactivate user accounts Reactivate user accounts Reset user passwords Reset user credentials

Students Tab - Overview View & Edit Register (Contact your DWTC) Transfer (Contact your DWTC) Key Functions Manage student test registrations and records Correct student test information

STAAR Clarity for Online Testers

Students: View & Edit Search for Student Registrations Select the Test Administration Input the PEIMS number Select Search NOTE: You will have a better chance of locating the student if you only search by PEIMS.

Students: View & Edit Edit Student Registrations Select the edit icon to view or edit a student profile Edits can be made to: Student Information Test Information Districts may continue to edit existing student registrations, including switching between paper and online tests, through the end of the testing window

Students: View & Edit Student Profile - Profile Tab All fields editable except PEIMS ID and Campus Information Student demographic information may also be updated through a student data upload file Student Information Changes after testing: may be made after final region reports are posted Update button available when window is open

Students: View & Edit Student Profile - Tests Tab View, edit, add, and delete test registrations Tests for paper or online may be added and edited through the close of the testing window Paper registrations uploaded during the precode window for an administration will generate a precoded answer document and cannot be deleted after the close of the precode deadline PNP Selection

Personal Needs and Preferences (PNP) Options to indicate embedded supports Edit an existing student registration Register a new student Submit a student data file upload NOTE: Student test registrations with PNP accommodation codes will default to an online Test Mode. PNP embedded supports may be updated in existing registrations any time prior to the test being submitted PNP (Embedded Support) Codes Content support = C Language and vocabulary supports = L Text-to-speech (TTS) = T C L T

Personal Needs and Preferences (PNP) Edit PNPs for an Existing Student Registration Search for the student via the Students > View & Edit tab Select the icon in line with the student’s name Click on the Tests tab of the Student Profile Select any combination of PNPs as needed Click UPDATE when finished. NOTE: Changes to PNPs will be reflected on the testing group roster and the students test tickets available through the Online Testing > Manage Online Test tab

Reports: Precode Verification Report Lists all paper-based test registrations at the close of the precode window-one record for each precoded answer document that the district is scheduled to receive (serves as official record) – available at the campus level Organized by campus, subject, student (alpha order) will be with your precoded answer documents On Tuesday, April 21st , a DISD precode file of the changes since registration will be available to campus via Mydata Portal and as an excel email attachment.

OOD/OOS Examinee Registration Test Site Directory Registered Test Sites appear in the OOD/OOS Test Site Directory available at https://www.TexasAssessment.com landing page Registered tests sites loaded into the Assessment Management System (Student profile TESTS tab)

OOD/OOS Examinee Registration Registration Form OOD/OOS Registration form available at https://www.TexasAssessment.com landing page Precodes for registered OOD/OOS examinees sent to testing district – included with campus precode shipment

OOD/OOS Examinee Registration Registration After Deadline OOD/OOS examinees may be registered directly in the Assessment Management System after the OOD/OOS registration period has closed via: New Student Registration (Students>Registration) Editing the Test Information (Test Registration Type indicator) of an existing registered student (Students > View & Edit > Tests tab) NOTE: Testing campuses will not receive precodes for students registered after the OOD/OOS student registration window has closed

OOS Examinee Registration Day of Testing (Walk-ins) Unregistered OOS examinees showing up at a test site on the day of testing (“walk-ins”) must be registered in the Assessment Management System via the Students > Register tab Student’s address and contact information is required to ensure results are returned to the student Select Out of School Test Registration Type to select a registered OOD/OOS Test Site (Testing Campus)

Online Testing Preparation Activities to Support Test Delivery Resource Verify that the district’s network meets requirements and is properly configured for testing. STAAR Online Testing Platform Technology Guide Conduct network diagnostics to estimate district and campus network user capacity and to plan for concurrent testing volumes. Online Readiness Tools Determine local caching software needs and complete installation procedures. STAAR Online Testing Platform Local Caching Software (LCS) District Guide Verify that all devices used for online testing meet the minimum hardware and software requirements. Unified Minimum System Requirements Install the appropriate STAAR Online Testing Platform Secure Browser on all testing devices. Confirm successful installation and operation of secure browsers. Test the compatibility of computers and gauge technology infrastructure readiness. STAAR Online Testing Platform student tutorials Prepare all computers for online test delivery. Close all web browser windows, disable any automatically launching applications on all devices, and check for sufficient power sources. Quick Guide to Online Testing

The STAAR Online Testing Platform Requirements Stable, high-speed Internet connection(s) (wired or wireless) Appropriate bandwidth For complete list of requirements please see the Unified System Requirements: http://texasassessment.com/s/texasassessment/pdf/Unified_System_Reqs.pdf Components Include Online readiness tools https://tx-bandwidth.caltesting.org/ School capacity calculator System Check Test Secure Browser https://www.texasassessment.com/technology/ The Secure Browser prevents students from accessing other computer or internet applications or copying test information

Online Testing Preparation 4-6 Weeks Before Test Administration Review resources and complete training of coordinators and technology staff Register students for STAAR online testing Prepare the testing environment

Online Testing Preparation At least 4 Weeks Before Test Administration Administer tutorials

Online Testing Tab – Overview Manage Online Testing Groups Key Functions View online test sessions and testing groups Import student test tickets Download and print student test tickets Monitor online test sessions All activities required to view and manage online tests are conducted in the Online Testing tab.

Online Testing: Manage Online Testing Available Functionality View test sessions and testing groups Import test tickets Print test tickets/rosters with PNP indicators Access proctor tickets Set Online test attributes

Online Testing: Groups Manage Online Testing Groups Edit existing online testing groups Create online testing groups NOTE: Grade 3–8 students can be assigned to different testing groups by subject starting with the March 2017 administrations

Online Testing: Groups Edit Existing Groups Click the Edit Icon to move students between groups

Online Testing: Groups Create New Groups Click CONTINUE to Create new Group and add students

Online Testing: Manage Online Testing View Test Sessions and Testing Groups Number of students who are enrolled and ready to take the test Number of students who are actively testing Number of students who are inactive Number of students who have completed their tests

Online Testing: Manage Online Testing View Testing Groups View online test status by student Registered Enrolled Enrolled Hold Ready to Test In Progress Inactive Expired Submitted Processing Voided NOTE: Reports > Online testing tab contains downloadable CSV files indicating student level test status District Test Status Report Campus Test Status (of student) Report

Online Testing: Manage Online Testing View Testing Groups View student PNP embedded supports Actions Column Functions: Print student test tickets Set test attributes (Only available to edit during the testing window ) Do Not Report / Void

Online Testing: Manage Online Testing Print Test Tickets and Rosters NOTE: Test tickets are available for printing one week prior to the start of the testing window Testing group rosters and student test tickets contain PNP information Ensure that students eligible to use embedded supports have the information noted on their test tickets

Online Testing: Manage Online Testing Do Not Report (DNR) During the testing window: Click the DNR icon to indicate an online test that has been opened (in progress, inactive, or submitted status) and should not be reported (voided) If a test was marked DNR in error, a request to unsubmit the test may be made by contacting the Texas Assessment Support Center (for tests that were marked DNR in the last 2 hours, after 2 hours call TEA’s Student Assessment Division) After the testing window: Tests that were never started (ready to test status) will expire and automatically be voided Tests that have been opened but not completed by the end of the testing window (inactive status) will default to a score of S unless changed by the district through the Test Attributes or marked as DNR before the end of the window

Online Testing: Manage Online Testing Online Test Attributes Used to update score codes and accommodations through the close of the testing window Accessed via a student’s profile page (Students > View & Edit > Tests tab) or the online testing group search results page (Online Testing > Manage Online Testing) Inactive tests, tests that have been started and not submitted, and all submitted tests default to “Scored” at close of testing window NOTE: Users must click SUBMIT after completing test attribute updates to capture changes

Personal Needs and Preferences (PNP) Steps for updating PNPs after online test has been started: Log out of the online test Update PNP embedded supports (Tests tab) Return to online test group where the student’s test ticket is located Check the Sync Status to confirm the updates are synced with the online test Login with test ticket information to resume testing after “In Sync”

Reporting Online Testing Issues http://www.dallasisd.org/Page/37498 http://scbpaswmsas01/STAAREOCCodes/ If there is an occurrence on an online issue contact your DWTC first. Use the online testing issues excel template to record what has occurred.

Technology Systems and Supports http://www.TexasAssessment.com/technology/