Guam Department of Education Division of Special Education Part B & c Programs overview

SPED Organization Chart GEPB Superintendent of Education Assistant Superintendent, SPED SPED Administrative Office Behavioral Supports and Assessments School Programs Special Projects Related Services Guam Early Intervention Services (GEIS) Audiological Services GATE Program Legal Office of Compliance

Service Delivery Population Guam Early Intervention Services (GEIS) Part C Program: Birth to Three years of age Part B Program: Three to 21 + years of age enrolled in public and private schools who are eligible for services Gifted and Talented Education (GATE) Program

Funding Sources Federal budget Local budget Part B Grant – annual application Part C Grant – annual application ARRA Grant – 2 year allocated funding source Local budget GATE Program Maintenance of Effort (MOE)

Use of Part C and Part B IDEA Funds IEP/IFSP Requirements and/or Stipulations Personnel – salaries, professional development Technical assistance and support to families and schools IDEA Statutory Requirements for Part B and Part C State Performance Plan (SPP) and Annual Performance Report (APR)

SPP and APR FAQs IDEA Statutory Requirement for Part B and C Programs All States and Jurisdictions to report to the Secretary of Education annually on their performance Part B – 20 Indicators FAPE in the LRE; Effective General Supervision for Child Find, Transitions, and General Supervision Part C – 14 Indicators Early Intervening Services in the Natural Environment; General Supervision for Child Find, Transitions, & Gen Sup

Use of ARRA Funds Part B: Priority Areas Part C: Priority Area To improve GDOE’s performance on the State Performance Plan in Secondary Transition to include increasing graduation rate and decreasing the drop-out rates for students with disabilities To improve the student achievement of students with disabilities enrolled in low-performing schools Part C: Priority Area Upgrade the Data System for Infants and Toddlers

APR Statutory Requirement Guam shall collect valid and reliable information as needed to report annually Guam shall report annually to the Secretary on the performance of Guam on the SPP (February 1) First APR due February 1, 2007 for 2005-2006 Fiscal Year (July 1, 2005-June 30, 2006) 2nd APR FFY2006 (July 1, 2006 – June 30, 2007) 3rd APR FFY2007 (July 1, 2007 – June 30, 2008) 4th APR FFY2008 (July 1, 2008 – June 30, 2009) Next APR FFY2009 (July 1, 2009 – June 30, 2010)

SPP/APR Indicators Indicator # Indicator Name Applicable Level Monitoring Priority 1 Graduation Rate High School Free and Appropriate Public Education in the Least Restrictive Environment (FAPE in the LRE) 2 Drop-Out Rate 3 District-Wide Assessments All Schools 4 Discipline 5 LRE for 6-21 6 LRE for 3-5 Preschool Only 7 Preschool Outcomes 8 Parent Involvement 9 & 10 Disproportionality N/A for Guam 11 60-day Timeline 3-21 Effective General Supervision: Child Find 12 IEPs by 3rd Birthday Effective General Supervision: Effective Transitions 13 Secondary Transition 14 Post-School Outcomes 15 General Supervision GDOE Overall Effective General Supervision: General Supervision 16-19 Complaints, Hearings, Mediation, Due Process 20 Timely & Accurate Data

SPP/APR Indicator Contents Measurement Baseline data describing how Guam Part B performed + updated data (yearly through the APR) Measurable and rigorous targets which were established by stakeholders or by OSEP Improvement activities that will assist GDOE in reaching its measurable and rigorous targets

Indicator 1: Graduation Rate FFY Targets GDOE Performance 2006-2007 74.47% (Cohort Baseline) 74.47%% (140/188) 2007 -2008 75% 65% (156/240) 2008-2009 75.5% 65%* 2009-2010 76% TBD *As per OSEP’s instructions, States are to report a one year data lag.

Indicator 1: Improvement Activities Integrate SPED Data with SMS (OSEP recommendation) Review/revise Exiting Procedures Analyze disaggregated exiting data for program improvement Incorporate disaggregated data for students with disabilities on the ASPER

Indicator 2: Drop-out Rate FFY Targets GDOE Performance 2004-2005 .8% (Baseline) .8% (7/294) 2005-2006 .8% 8% (73/887) 2006-2007 .7% 2.9 (30/1022) 2007-2008 .6% 1.2% (13/1114) 2008-2009 .5% 1.2% (13/1114)* 2009-2010 .4% TBD *As per OSEP’s instructions, States are to report a one year data lag.

Indicator 2: Improvement Activities Integrate SPED Data with SMS (OSEP recommendation) Review/revise Exiting Procedures Analyze disaggregated exiting data for program improvement Incorporate disaggregated data for students with disabilities on the ASPER

Indicator 3: Assessments FFY Targets GDOE Performance 2007-2008 Participation: 86% Performance: 40% Participation Performance MATH: 91% MATH: 1.33% READ: 88% READ: 1.53% 2008-2009 Participation: 89% Performance: 50% MATH: 90.21% MATH: 2.21% READ: 90.5% READ: 3.15% 2009-2010 Participation: 95% Performance: 60% TBD TBD

Indicator 3: Improvement Activities Improve data collection procedures Review/revise Assessment procedures (Accommodations Policy/AA-AAAS Guidelines) Reevaluate/Redesign data analysis on performance Provide focused technical assistance to low performing schools with the intent on improving academic performance for students with disabilities

Indicator 4: Discipline FFY Targets GDOE Performance 2006-2007 0% Significant Discrepancy** Without Disabilities: .32% (91/28,399) With Disabilities: 3.38% (77/2276) ALL children: .55% (168/30,775) 2007-2008 Without Disabilities: .85% (247/28,828) With Disabilities: 1.25% (28/2238) ALL children: .88% (275/31,775) 2008-2009 Without Disabilities: .85%* With Disabilities: 1.25%* ALL children: .88%* 2009-2010 TBD *As per OSEP’s instructions, States are to report a one year data lag. **After receiving technical assistance, Guam has revised its definition of Significant Discrepancy .

Indicator 4: Improvement Activities Implementation of Project Men’Halom Establish consistent method for determining suspension/expulsion data for students (w & w/o) Develop and analyze disaggregated data for all students to prioritize program activities Develop a monitoring system with the intent of tracking and providing appropriate interventions

Indicator 5: LRE for 6-21 FFY Targets GDOE Performance 2007-2008 55% 20% .04% A. 41% (862/2097) B. 33% (693/2097) C. 0% (0/2097) 2008-2009 70% 12% 2009-2010 85% 7 % TBD

Indicator 5: Improvement Activities On-going targeted training activities focused on LRE determination to schools Monitor LRE Data through the SPED Data System Provide training opportunities to parents of students with disabilities on LRE

Indicator 6: Preschool LRE As instructed by OSEP, States are not required to report on Indicator 6 for FFY2008.

Indicator 7: Preschool Outcomes FFY Targets GDOE Performance 2008-2009 Targets & Baseline established using GDOE Performance for FFY 2008 Social Emotional Skills 1. 71.0% who entered program below expectancy will exit with these skills 2. 57.5% who are functioning within age expectancy will exit with these skills Acquiring & Use of Knowledge and Skills 1. 80% 2. 47.5% Taking Appropriate Action to Meet Needs 1. 89.3% 2. 70% 2009-2010 TBD

Indicator 7: Improvement Activities Development of training modules on use of data instrument, to include data collection (Creative Curriculum) Professional development for Early Childhood SPED Preschool and Head Start personnel Stakeholder meetings to review, analyze and discuss data collected Integrate data collected in SPED Database

Indicator 8: Parent Involvement FFY Targets GDOE Performance 2006-2007 62% (Baseline) 70% (395/558) 2007-2008 72% 60% (83/149) 2008-2009 82% 72% (378/525) 2009-2010 92% TBD

Indicator 8: Improvement Activities Facilitate parent focus group sessions Develop parent educators Assist schools in conducting parent education orientations

Indicators 9 & 10: Disproportionality Guam DOE does not report on Indicators 9 & 10, as Guam continues to report the majority of its race & ethnicity count as Asian/Pacific Islander.

Indicator 11: 60-day Timeline for Evaluations FFY Targets (OSEP Determined) GDOE Performance 2005-2006 100% 44% (104/238) 2006-2007 51% (105/206) 2007-2008 81% (268/332) 2008-2009 95% (326/342) 2009-2010 TBD

Indicator 11: Improvement Activities Review, develop and monitor consistent implementation procedures for timely completion of evaluations and submission of paperwork Increase recruitment efforts in high needs areas

Indicator 12: IEPs in Effect by 3rd Birthday FFY Targets (OSEP Determined) GDOE Performance 2005-2006 100% 90% (36/40) 2006-2007 92% (24/26) 2007-2008 98% (52/53) 2008-2009 100% (28/28) 2009-2010 TBD

Indicator 12: Improvement Activities SPED Database to track transition activities from Part C to Part B Monitor and analyze transition data to prioritize program improvement activities Review and revise, if necessary, standard operating procedures for children transitioning from Part C to Part B

Indicator 13: Secondary Transition FFY Targets (OSEP Determined) GDOE Performance 2005-2006 100% 7% (47/682) 2006-2007 3% (20/724) 2007-2008 24% (178/742) 2008-2009 States are instructed to report only on the timely correction of NONCOMPLIANCE reported in the FFY 2007 APR As of today, ALL 564 Identified Noncompliance for FFY2007 have been timely corrected; currently @ 97% 2009-2010 TBD

Indicator 13: Improvement Activities Provision of transition supports to school teams: Development of policies and procedures Technical assistance and Professional Development Monitor transition data from the SPED Database to prioritize program improvement activities

Indicator 14: Post-School Outcomes FFY Targets GDOE Performance 2006-2007 57% (Baseline) (61/107) 2007-2008 65% 67% (35/52) 2008-2009 75% As instructed by OSEP, States are not required to report on Indicator 14 until further instructions are given. 2009-2010 85% TBD

Indicator 14: Improvement Activities Conduct needs assessment of transition services provided Establish database to collect, analyze, report data for students who leave for unknown reasons Develop policies and procedures for collecting and maintaining current student demographics Implement professional development activities for secondary personnel Develop partnerships with outside agencies and post-secondary educational institutions

Indicator 15: General Supervision FFY Target (OSEP Determined) GDOE Performance 2005-2006 100% 64% (7/11) 2006-2007 62.5% (5/8) 2007-2008 88% (7/8) 2008-2009 87% (364/420) 2009-2010 TBD

Indicator 15: Improvement Activities Revise Compliance Review Process Pilot off-site monitoring activities (using data from SPED Database) Implement integrated monitoring system (off-site and on-site monitoring) Review and revise Complaint Management Procedures

Indicator 16: Signed Written Complaints FFY Target (OSEP Determined) GDOE Performance 2006-2007 100% 100% (5/5) 2007-2008 2008-2009 100% (8/8) 2009-2010 TBD

Indicator 17: Due Process Hearing Requests FFY Targets (OSEP Determined) GDOE Performance 2005-2006 100% 0% (none reported) 2006-2007 2007-2008 2008-2009 2009-2010 TBD

Indicator 18: Hearing Requests FFY Targets GDOE Performance 2004-2005 New Indicator None Reported 2005-2006 No Target (need minimum of 10) 2006-2007 50% (1/2) 2007-2008 100% (2/2) 2008-2009 2009-2010 TBD

Indicator 19: Mediation Agreements FFY Targets GDOE Performance 2004-2005 New Indicator (Baseline) 50% 2005-2006 No Target (need minimum of 10) 100% (1) 2006-2007 100% (2/2) 2007-2008 100% (1/1) 2008-2009 None Reported 2009-2010 TBD

Indicator 20: Reported Data is Timely & Accurate FFY Targets (OSEP Determined) GDOE Performance 2004-2005 New Indicator No Mechanism for Reporting 2005-2006 100% 98% (42/43) 2006-2007 86.3% (OSEP Recalculation) 2007-2008 100% (80/80) 2008-2009 92.26% (66.43/72) (OSEP Recalculation) 2009-2010 TBD

Indicator 20: Improvement Activities Improve data collection and reporting procedures Continued collaboration with FSAIS to ensure data is valid and reliable from schools

OSEP Determination Levels Meets Requirements Needs Assistance Needs Intervention Needs Substantial Intervention

Guam’s Determination on the APR FFY OSEP Determination FFY2005 (SY2005-2006) Needs Assistance FFY2006 (SY2006-2007) Needs Intervention FFY2007 (SY2007-2008) FFY2008 (SY2008-2009) To be Determined upon submission of FFY2008 APR Refer to Handouts: Part B Determination Letter; Part B Determinations Explanation

OSEP Verification Visit “Needs Intervention” determination for FFY2006 November 2008 Visit from OSEP Reviewed GDOE in three areas: DATA General Supervision Fiscal Management

OSEP Verification Visit Results Refer to Handouts: Guam Part B Verification Visit Results Letter Guam Part B Verification Letter Enclosures

As a result of the Verification Visit …. Prior to visit, receipt of technical assistance University of Guam CEDDERS Data Accountability Center (DAC) Development of Data User’s Manual Revision of compliance monitoring process: Integrated Monitoring System