Data Pipeline Town Hall April 20th, 2017 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Important Reminder Lists are generated from IdM groups LEAs are responsible for maintaining the groups Please be sure to update accounts for changes including no longer at your LEA, change of email, names, adding phone numbers. Thank you 3

What is PII? Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual This includes direct identifiers (i.e. name, SASID, etc.) Includes information that when combined is identifiable Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared CDE has prepared guidance on how to comply with this and other privacy laws which can be found here: http://www.cde.state.co.us/dataprivacyandsecurity

How to Share Data Check local policies for restrictions, requirements, etc. Ensure that you are following local policies when transmitting PII to any third party Use secure methods to transfer any PII to CDE Call CDE (303-866-6395) with questions about how to transmit PII securely Use Syncplicity to encrypt emails to CDE Avoid sending PII via unencrypted email or to unsecured faxes when sharing data between or within districts Do not use PII in trainings, presentations, etc. Do not share PII with unauthorized individuals Do not share passwords

Introductions

Today’s Agenda Open Collections in Data Pipeline Student End of Year McKinney Vento Directory READ Discipline Interchange Civil Rights Data Collection (CRDC) SBD

Open Collections in Data Pipeline

Open Data Pipeline Collections Year Round Directory (4 Day School Week and School Code Changes due May 12th) RITS EDIS Periodic READ (April 3rd –June 30th) Interchanges Staff Student Special Education IEP TSDL Discipline Action Interchange 9

Open Data Pipeline Collections 11/10/2018 Open Data Pipeline Collections Snapshots Teacher Student Data Link (TSDL Open-8/25/2017) Student End of Year for 2016-17 (Soft Opening-10/5/2017) Special Education Discipline (Soft Opening-8/23/2017) Special Education End of Year (Soft Opening- 10/5/2017) Coming Soon Discipline (Opening 5/3/2017-7/12/2017) CO SAT/PSAT (Opening 5/15/2017-5/24/2017) CMAS (Opening 5/22/2017-6/1/2017) 10

Student End of Year

Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us The End of Year Collection is in Soft Open. Districts are able to create snapshots using their Student Interchange Data. The file formats are the same as you used with Student October. Only error free interchange records will be pulled into the snapshot. Please work on interchange errors before creating a snapshot annual report with the following information: • Levels of school readiness demonstrated by students enrolled in kindergarten • Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

Soft Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us New changes: The student End of Year page has been updated: http://www.cde.state.co.us/datapipeline/snap_eoy The page is now divided into sections for the Regular Process, Cross LEA phase, Post-Cross LEA phase and resources for understanding the rates generated by the collection All of the previous resources are still available and in the process of being updated for the current collection year. An updated error list has also been posted. This week, rules SE124, SE125, SE129, and SE133 were inactivated. This allows a student who exits a school with a 25, 45, 55 exit type to return to any appropriate school in the district after an extended absence or expulsion. annual report with the following information: • Levels of school readiness demonstrated by students enrolled in kindergarten • Disaggregated results by school district, school, grade level, free or reduced lunch eligibility status, gender, and ethnicity

Upcoming Training Webinars Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us Webinar Dates: May 1 2:00 – 3:00 May 3 10:00 – 11:00 May 5 9:00 – 10:00 Login Information: https://cdeinfotech.adobeconnect.com/data_services/ Call-in number: 1-855-397-4421

McKinney Vento

McKinney Vento Collection District Homeless Eduation Liaisons provide school level data on Homeless Education in districts during the McKinney Vento collection. To reduce the collection burden and improve accuracy, CDE has been reconciling these school totals with data provided in the End of Year collection. To ensure that this data is reported accurately, CDE is offering a new report for districts

Homeless Detail Report There is a new Homeless Detail Report available in the Student Profile Cognos reports This report displays all students reported as homeless during a school year as they appear in your most recent Student Interchange files District data representative will want to reconcile this report with their district liaisons prior to EOY submission. A list of liaisons is available here: http://www.cde.state.co.us/dropoutprevention/hom eless_liaisons

Directory

Directory 4 Day School Week Application Submit Your Annual Four-Day School Week Application by May 12, 2017 School districts operating a four-day school week (less than 160 scheduled days per school year) are required to submit a request for approval. Only for schools that include grades 1- 12. To be considered for the of 2017-2018 school year, please complete the application via Data Pipeline by Friday, May 12, 2017. Districts requesting approval are not obligated to follow their proposed calendar if their local planning is not finalized. 19

Directory Districts that have submitted Data for 4 Day 0050 BENNETT 29J 0110 SANGRE DE CRISTO RE-22J 0170 DEER TRAIL 26J 0260 VILAS RE-5 0270 CAMPO RE-6 0290 LAS ANIMAS RE-1 0310 MC CLAVE RE-2 0500 SALIDA R-32 0520 CHEYENNE COUNTY RE-5 0560 SANFORD 6J 0640 CENTENNIAL R-1 0740 SIERRA GRANDE R-30 0770 CROWLEY COUNTY RE-1-J 0860 CUSTER COUNTY SCHOOL DISTRICT C-1 0880 DENVER COUNTY 1 0890 DOLORES COUNTY RE NO.2 0930 KIOWA C-2 0940 BIG SANDY 100J 0950 ELBERT 200 0960 AGATE 300 0970 CALHAN RJ-1 1050 ELLICOTT 22 1060 PEYTON 23 JT 1070 HANOVER 28 1220 GARFIELD 16 1330 GILPIN COUNTY RE-1 1340 WEST GRAND 1-JT 1350 EAST GRAND 2 1380 HINSDALE COUNTY RE 1

Directory Districts that have submitted Data for 4 Day 1400 LA VETA RE-2 1420 JEFFERSON COUNTY R-1 1430 EADS RE-1 1440 PLAINVIEW RE-2 1460 HI-PLAINS R-23 1500 BURLINGTON RE-6J 1600 HOEHNE REORGANIZED 3 1760 KIM REORGANIZED 88 1780 GENOA-HUGO C113 1790 LIMON RE-4J 1810 KARVAL RE-23 1828 VALLEY RE-1 1850 FRENCHMAN RE-3 1990 PLATEAU VALLEY 50 2505 WELDON VALLEY RE-20(J) 2520 EAST OTERO R-1 2530 ROCKY FORD R-2 2660 LAMAR RE-2 2670 HOLLY RE-3 2680 WILEY RE-13 JT 2710 MEEKER RE1 2720 RANGELY RE-4 2750 SARGENT RE-33J 2780 SOUTH ROUTT RE 3 2790 MOUNTAIN VALLEY RE 1 2800 MOFFAT 2 2865 REVERE SCHOOL DISTRICT 3010 CRIPPLE CREEK-VICTOR RE-1 3030 AKRON R-1 3050 OTIS R-3 3120 GREELEY 6 3146 BRIGGSDALE RE-10 3147 PRAIRIE RE-11 3148 PAWNEE RE-12 3200 YUMA 1 3230 LIBERTY J-4 9030 Mountain Boces

Questions? Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 22

READ

READ Updates At this time, districts should have completed or are currently working on: Creating and submitting beginning READ file to ensure correct file layout Creating and submitting information required for the completion of the READ budget planning survey Current Defects None at this time Recently Corrected Issues

COGNOS Reports Report that you will pull to identify where the errors are in your file Report that allows a view of your entire file with grade level included Report that shows the number of students identified with SRD by school and grade level (great way to validate data Pre-populated excel file of your 4-7 grade cohort students

READ Resources READ Collection resources can be found at: http://www.cde.state.co.us/coloradoliteracy/readdatapipeli ne Upcoming webinars Recorded webinars Data collection timeline Data elements & definitions File layout Business Rules Additional resources such as FAQ document, assessment cut scores, template for submitting budget planning survey, etc. Questions? Contact Whitney Westgaard, READ Data Collection Manager Email: Westgaard_W@cde.state.co.us Phone: 303-866-6421

Discipline Interchange

Discipline Timeline May 8th: Interchange Files must be uploaded http://www.cde.state.co.us/datapipeline/2016-2017specialeducationdisciplinetimeline 24 38 Districts have reported discipline data! 5 Districts reported “Exempt” Status April 3rd: Discipline Interchange Available (Opened 03/28/2017) 7 14 Administrative Units have created a Snapshot! May 1st: Special Education Discipline Snapshot Opens (Opened 03/28/2017) May 8th: Interchange Files must be uploaded Discipline, IEP, Student June 8th: Admin Units create snapshot June 22nd: 90% of the total Discipline Action records must be included in the Discipline Action file July 12th: Discipline Action errors resolved August 15th: Complete Special Education Discipline Snapshot created August 16th - August 23rd: Report Review Week August 23rd: Complete Special Education Discipline Snapshot created Submit Data to CDE Upload required reports to Data Management System Discipline (students with disabilities) – Kristi Gleason Gleason_k@cde.state.co.us 303-866-4620

Exempt Status Steps to Report Exempt Status: See slide 54 If you reported Yes (no discipline actions to report) and then reported discipline data be sure to go back and select No on the exempt screen.

Received Services During Expulsions Central tenet of IDEA: the guarantee of a free and appropriate public education for students with disabilities. Beyond a certain point, long term suspension and expulsion may threaten the student’s right to a free and appropriate public education. In 1988 the Supreme Court set a standard of 10 days as the dividing line between typical short-term discipline and long-term change that triggers the FAPE guarantee for students with disabilities. Beyond 10 days, a disciplinary removal is considered a change of placement triggering the special education protections against arbitrary removal. CDE wants to know if services were received when change in placement meet the criterion of more than 10 consecutive days. We’ll change the exception process to only trigger when services were not received in cases where days removed exceed 10 days. Discipline (students with disabilities) – Kristi Gleason Gleason_k@cde.state.co.us 303-866-4620

Change in placement criterion More than 10 consecutive school days A series of removals that constitute a pattern by summing to more than 10 days in a school year Length of each removal Total time removed Proximity of the removals to one another Whenever change-in-placement criterion is met, students with disabilities must be provided with services that enable them to meet the goals in their IEPs Discipline (students with disabilities) – Kristi Gleason Gleason_k@cde.state.co.us 303-866-4620

Contact Information If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us.  We are just a phone call away! Kristi Gleason 303-866-4620 gleason_k@cde.state.co.us Collection Lead Lindsey Heitman 303-866-5759 heitman_l@cde.state.co.us Please include the following team members in your email communications gleason_k@cde.state.co.us; heitman_l@cde.state.co.us In the subject line of the email if you would please include the following information: District Number (four digit code) Administrative Unit Number (5 digit code) Subject of the email along with any business rules or name of a report if applicable. In the body of the email: Please include your phone number! Thank you Discipline (students with disabilities) – Kristi Gleason Gleason_k@cde.state.co.us 303-866-4620

Special Education EOY – Upcoming Webinars Webinar Dates: Tues May 2 10:00 – 12:00 New Respondent Training Mon May 8 1:00 – 3:00 Annual Training Webinar Wed May 10 2:00 – 4:00 Annual Training Webinar (5/8 repeat) Login Information: https://cdeinfotech.adobeconnect.com/data_services/ Call-in number: 1-855-397-4421 *emails with more information will be sent prior to webinars! Questions? Contact Lindsey Heitman: heitman_l@cde.state.co.us (303) 866-5759

Civil Rights Data Collection (CRDC)

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC Deadline is Friday, April 28, 2017 Colorado Progress 58 certified 13 100% complete (have not certified) 43 over 90% complete AWS (Advance Website) https://crdc.grads360.org/#program Partner Support: (855) 255-6901 or crdc@aemcorp.com Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC OCR is addressing an issue related to errors showing in CRDC AWS that are not really errors. This is keeping LEAs from certifying. OCR’s development team is resolving- deploy fix tonight. Colorado districts are reporting AWS is extremely slow. CRDC reports servers overloaded! A deadline extension has been requested. Discuss on a call with states later today. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC CDE provided files to CRDC contacts to correct errors Section III: Classes, Course Enrollment, and Program Enrollment – Classes in Algebra I and Geometry in High School (Grades 9 through 12 only) Section VII: Student Discipline  -  LEP counts Files were sent securely through SFTP LEAs may resubmit these files if they have not yet overwritten and/or use for validation purposes Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us 2015-16 CRDC CRDC contacts are SHARP!!! THANK YOU!!! Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us

CRDC Phones will be unmuted for a moment and questions can be asked. If you prefer type in your questions in the chat box. 39

SBD

Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281 2016-2017 SBD Review Timeline* Assessment Dates 1 ACCESS for ELLs 03/16-03/29 2 CO SAT/PSAT 10† 05/15-05/24 3 CMAS Science/social studies CoAlt science/social studies ELA/math (PARCC) CSLA 05/22-06/01 4 CoAlt: English Language Arts and Mathematics (DLM) 06/19-06/27 *DACs and data respondents will receive updates about collections as needed. †Will count for accountability reporting beginning in 2017 *SBD manual page 2* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281 SBD Manual & Webinar https://www.cde.state.co.us/assessment Assessment Unit homepage ↓ Trainings Data Trainings SBD Manual SBD Webinar *SBD manual page 2* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Data Pipeline Assessment Collections User Roles Description LEA viewer Can only view data and reports LEA user Can view data and reports Can download, edit, and upload data LEA approver Can approve data† *Assigned by Local Access Manager (LAM). Individuals may be assigned roles in several or all SBD collections but may only have one user role per collection. †Districts can ensure that SBD data have been submitted using the Status Dashboard tab in Data Pipeline. *SBD manual page 6* Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281 2016-2017 SBD Reviews Contacts Melissa Mincic mincic_m@cde.state.co.us 303.866.6281 SBDs ACCESS for ELLs CMAS DLM Shangte Shen shen_s@cde.state.co.us 303.866.6877 SBD CO PSAT 10/CO SAT Assessment ∙ Melissa Mincic ∙ mincic_m@cde.state.co.us or 303-866-6281

Thank you for joining us today! Next Town Hall: Thursday, April 27th, 2017 9 a.m.-10 a.m.