Creating and Sending Letters for Processed Applications

Creating and Sending Letters for Processed Applications Creating Application Letters Sending Letters Locating Applications ***Font Size 40 & 22 - Corbel

Application Letters apply to applications processed this year. Direct Certification and Expiring Grace are POS, not Application Letters, because they do not belong to a processed application. Application Letters apply to applications processed this year. Direct Certification and Expiring Grace are POS, not Application Letters, because they do Not belong to a processed application. We’ll review these letters in another lesson. We’ll review POS letters in another lesson.

Creating Application Letters Browse to >Community>Letters and click Create Letter, then choose Application. Browse to >Community>Letters

Mouse over the function keys; a popup will describe they’re function. Give it a Name, Description and Language and you’re ready to create your new letter. Mouse over the function keys; a popup will describe they’re function. Type in the contents of your Letter or, if you’ve already got it in electronic format, simply Copy/Paste. Use Merge Codes to insert the appropriate data for your students into each letter. Choose the applicable code from the dropdown list. Be sure to Save when finished. Give it a Name, Description and Language. Mouse over the function keys; a popup will describe they’re function. Type in the contents of your Letter or, if you’ve already got it in electronic format, simply Copy/Paste. Use Merge Codes to insert the appropriate data for your students into each letter. [STUDENTNAMEELIGIBILITYVERTICAL] will include all students in the household and is used when sending One Letter per Household. Choose the applicable code from the dropdown list. Be sure to Save when finished.

To locate students receiving the letters browse to >Community>Free and Reduced>Applications

The default view will display All applications Processed to Date. Then select the records And Print Letters The default view will display All applications Processed to Date. Typically, at the end of your processing day, you will Select Today Then Select the records And Print Letters Typically, at the end of your processing day, you will select Today

And choose whether to Print One Letter Per Household Select All or New Only (excludes students who have already received a letter) And choose whether to Print One Letter Per Household And then Process Letters to finish Select the appropriate letter Select All or New Only (excludes students who have already received a letter) And choose whether to Print One Letter Per Household And then Process Letters to finish Select the appropriate letter Note that only Application letters are displayed

Choose by Date or for In Review Pick a Date Range (You can also use >Student Records to find and review a applications, as shown on the next page) The Application page offers a wide variety of filtering options to locate Applications. Choose by Date or for In Review Pick a Date Range And/or enter Filter Criteria Enter all or part of the appropriate word or value to locate records with that value The default is Contains but can be changed The Application page offers a wide variety of filtering options to locate Applications. (You can also use >Student Records to find and review a applications, as shown on the next page) Choose by Date or for In Review Pick a Date Range And/or enter Filter Criteria The default is Contains but can be changed Enter all or part of the appropriate word or value to locate records with that value Double click the record to access the application Double click the record to access the application

The application will display.

You can also access applications through Student Records Locate the student and click the Eligibility/Application # Locate the student and click the Eligibility/Application # to open the application.

Thanks for Learning!. Please do not hesitate to contact us if you have questions.