Lisa Ruff Business Productivity/Accessibility TS Microsoft Federal

Evolution of a process - The Road to Productivity Manual Process Islands Connected Processes Smart Processes Productivity

XML Meets The Office System Sharing data with/from Microsoft Office Numerous file formats and versions .doc, .xls, .mdb, .vsd, .txt, .csv, .rtf, .htm, etc. Resulted in usable data being locked in documents or unavailable for use within Office XML makes Sharing Data Easy…

XML: Connecting People, Processes, Information Bringing XML to the Desktop Connecting users to data Intelligent applications Capture and reuse of information XML People Processes Information

XML In The Big Picture The Office 2003 XML Desktop Access FrontPage InfoPath Word Excel Visio Diagramming Business and technical drawings connected to Data, SVG support Supports third-party XML Data Data Analysis Tabular, largely numerical data for calculations, and analysis Data best presented in a grid Reporting and Storing Numerical or textual fields Relational tables in databases Data Driven Web Sites Flexible presentation of tabular or hierarchical data Expanded data reach Integrate across data sources Content Authoring Large areas of text or mixed content Flexible layout and formatting with XML markup Information Gathering Highly structured, grouped information Form-like with few paragraphs of formatted text

Customer-defined XML Schemas Full support of the W3C's XSD standard Allows companies to work with data in a format that makes sense to them Map schema elements to document Transport only schema-based data through Web services Users benefit without having to know XML

Value of XML in Documents Easy access to relevant business data in a document context Storage of structured documents => liberation of content Extraction of specific data for automated processing Efficient searching Repurposing for documents, distribution and data-mining Increased efficiency of business processes with structured data Automated report generation and document assembly from data or content repositories Intelligent applications based on structured documents

Solution Benefits With XML Documents 2 Business Process Efficiency Efficient capture Validated information Web service (loose coupled connection) + formatting 1 Improved Data Access + intelligent receipt XML Text Document Fragment Image save 3 Searching & Repurposing Content Query Result 5 Document Assembly data formatting Context-specific assistance XML structure 4 Intelligent Applications

Value of XML in Documents Easy access to relevant business data in a document context <cname>Rob Collie</cname><ID>G76803</ID><ph>8882345786</ph> Rob Collie Member: G76803 (888) 234-5786 Via Web services or URLs Information on demand Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 <qty>7</qty><unitpr>4.95</unitpr><txr>.08</txr> Benefits Easier remote access – loosely coupled connections More usable information – marked with semantic meaning

Value of XML in Documents Storage of structured documents => liberation of content Extraction of specific data for automated processing Efficient searching Repurposing for documents, distribution and data-mining Give me customer name/phone Rob Collie Member: G76803 (888) 234-5786 Customers purchasing > $100 Approved product logo Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 <cname>Rob Collie</cname> <ID>G76803</ID> <ph>8882345786</ph> <qty>7</qty><unitpr>4.95</unitpr> <total>37.42</total> <cname>Rob Collie</cname><ph>8882345786</ph> <cname>Rob Collie</cname><cname>Julie Smith</cname> <logo>KCJJIIJJF88F7HHD7DHSHJSBCHC7DGDD…</logo> Benefits Better reuse of information – increased value to corporate assets More accessible information – marked with semantic meaning

Value of XML in Documents Increased efficiency of business processes with structured data Schema Validation ID must be 1 letter followed by 5 number’s User enters information Document Structure Fill-in designated areas vs. free flow information Rob Collie Member: G76803 (888) 234-5786 Customer must be in our database to order Business Validation Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 Business process Benefits Higher quality information – better knowledge, better decisions Streamlined data capture and manipulation – better responsiveness

Value of XML in Documents Automated report generation and document assembly from data or content repositories <data2>2</data2> Rob Collie Member: G76803 (888) 234-5786 Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 <data1>1</data1> <Word> </Word> <format> </format> <data3>3</data3> Benefits More flexible solution architectures – automated/pre-populated Reduces human efforts and errors

Value of XML in Documents Intelligent applications based on structured documents Help content (information, videos) Drop-down list of customers Present customer demographic information Present customer purchasing history / credit Present form to enter new customers Guidance information for completing document Some Possible Task Pane Content Rob Collie Member: G76803 (888) 234-5786 Connections to back-ends (retrieve data, images,…) Calculation or data entry fields Purchase 7 at $4.95 ea. Total (incl. tax): $37.42 <cname>Rob Collie</cname> <ID>G76803</ID> <ph>8882345786</ph> <qty>7</qty><unitpr>4.95</unitpr> <total>37.42</total> Auxiliary information Possibilities are limitless! Benefits More efficiently working with document content Structured work for more focused, thorough effort

Microsoft InfoPath 2003 Enable information workers to easily gather and re-use information as part of a business process

Building Solutions With InfoPath A smart(er) client application Better experience than common browser-forms Delivers an offline story Only uses only open standards Built XML-based from the ground up Rapid development Low technical barrier to build forms Simplified deployment Variety of publishing options Vast landscape of solution types and scenarios

XML People Processes Information

Tools And Resources Resources, How-tos, and Communities at msdn.microsoft.com/xml msdn.microsoft.com/office msdn.microsoft.com/subscriptions/ Install the Microsoft Office System Evaluation Kit