Fundraising for Your State Bob Donnelly (DE)

Fundraising It is the process of soliciting and gathering contributions by requesting donations from individuals, businesses and other foundations. It is the process of soliciting and gathering contributions by requesting donations from individuals, businesses and other foundations.

Why should You Fundraise? You fundraise for a sense of purpose or meaning that you find in your work. You fundraise for a sense of purpose or meaning that you find in your work. Fundraising provides financial freedom for a non-profit to pursue their mission. Fundraising provides financial freedom for a non-profit to pursue their mission. Most people continue to fundraise because they strongly believe in their mission and they have a vision for their organization. Most people continue to fundraise because they strongly believe in their mission and they have a vision for their organization.

Publicity The success of your Fundraiser depends on how much publicity your group can attract. Community awareness will always increase your overall financial results. The success of your Fundraiser depends on how much publicity your group can attract. Community awareness will always increase your overall financial results. –Press Releases –Website –Facebook –Flyers/Posters –Other Events

Press Releases Press Releases Do public announcements. DSRC utilized radio talk show hosts, they did FREE announcements over the air. Do public announcements. DSRC utilized radio talk show hosts, they did FREE announcements over the air. Public Service Cable Channel (Free) Public Service Cable Channel (Free) Newspaper ads (Small Fee) $ sm ½ pg ad. Newspaper ads (Small Fee) $ sm ½ pg ad. Target your audience. Delaware has a local free paper called the Spark that targets locals under 40yr. Target your audience. Delaware has a local free paper called the Spark that targets locals under 40yr.

Website / Facebook Website / Facebook Society website and Facebook is the easiest way to spread the word, communicate and highlight your goals, thank your sponsors, thank individuals who made contributions and give constant updates. Society website and Facebook is the easiest way to spread the word, communicate and highlight your goals, thank your sponsors, thank individuals who made contributions and give constant updates. - Spread the word, do the chain s. - Spread the word, do the chain s. DSRC used a server called Piryx, which allowed us to put pictures of people and collect donations via Credit Card. They charged about 4.5 % of transaction fee. DSRC used a server called Piryx, which allowed us to put pictures of people and collect donations via Credit Card. They charged about 4.5 % of transaction fee.

Flyers / Posters Flyers / Posters Place at local Hot Spots that are highly visible and high traffic areas. Place at local Hot Spots that are highly visible and high traffic areas. -Depending on what cliental you are looking for will determine where you are placing the advertisements.

Preparation for the event Recruit good volunteers Recruit good volunteers - Start early - Energetic and Helpful Define Positions Define Positions -Set up a list that clearly defines: - Job roles, responsibilities, and - Job roles, responsibilities, and expectations. expectations. Be proactive, target specific skill sets: match up tasks with personalities. Be proactive, target specific skill sets: match up tasks with personalities. Have a core of volunteers with experience and fill out the rest with ones that you can groom. Have a core of volunteers with experience and fill out the rest with ones that you can groom.

Board Members Board Members Use Them !! Every member should be involved in one way or another. Use Them !! Every member should be involved in one way or another. Every board member has connections with someone within the community. Utilize !! Every board member has connections with someone within the community. Utilize !! Every board member should make a contribution to your event. Every board member should make a contribution to your event. The more people that get the word out the more successful your event will be. The more people that get the word out the more successful your event will be.

Failures / Mistakes Failures / Mistakes Lack of Planning- Start out with a time line at least 6-8 months. Get the ball rolling Lack of Planning- Start out with a time line at least 6-8 months. Get the ball rolling Dont repeat the fundraiser if the results were marginal. Dont repeat the fundraiser if the results were marginal. The goal is to make money not lose it! The goal is to make money not lose it! Not enough help- You could burned out your core group. Not enough help- You could burned out your core group. Low quality merchandise- stay within a budget but dont be cheesy. Low quality merchandise- stay within a budget but dont be cheesy.

Inadequate sales presentation- If volunteers are selling items make sure they know the script, you want them all to be on the same page, you dont want missed opportunities == less $$$. Inadequate sales presentation- If volunteers are selling items make sure they know the script, you want them all to be on the same page, you dont want missed opportunities == less $$$. No Donation script- Have a donation letter sent out to prospective donors with your organizations letterhead describing your mission. No Donation script- Have a donation letter sent out to prospective donors with your organizations letterhead describing your mission.

Why does the DSRC Fundraise?

Members We offer free CEU Dinners to a limited number of members. We offer free CEU Dinners to a limited number of members. We offer A Night Out At The Blue Rocks tickets to the Wilmington Blue Rocks, a minor league Baseball Team in Delaware, limited number of members. We offer A Night Out At The Blue Rocks tickets to the Wilmington Blue Rocks, a minor league Baseball Team in Delaware, limited number of members. Free Hayride and BBQ before Halloween for members and their families. Free Hayride and BBQ before Halloween for members and their families. Free Bowling Night to a limited number of members. Free Bowling Night to a limited number of members.

Asthma Camp Asthma Camp takes place over 3 weeks each summer, one week in New Castle County one in Sussex County and one in Kent County. This camp enables area children with chronic asthma the opportunity to attend a camp supervised by a Respiratory Therapists, Rns and Physicians. Asthma Camp takes place over 3 weeks each summer, one week in New Castle County one in Sussex County and one in Kent County. This camp enables area children with chronic asthma the opportunity to attend a camp supervised by a Respiratory Therapists, Rns and Physicians.

Last Years Fundraisers Poker Tournament Poker Tournament Golf Tournament Golf Tournament Guest Bartender Night Guest Bartender Night

Poker Night 40 people paid $ to enter 40 people paid $ to enter Spent about 4 months prep time Spent about 4 months prep time Had to purchase liability insurance ($200.00) Had to purchase liability insurance ($200.00) State Gaming License ($250.00) State Gaming License ($250.00) Purchase food/beverages ($450.00) Purchase food/beverages ($450.00) Poker Co. to run Tournament ($250.00) Poker Co. to run Tournament ($250.00) Raise minimal amt of funds (couple hundred dollars) Raise minimal amt of funds (couple hundred dollars) Now Delaware has Racenios. Live Table games and slots. Now Delaware has Racenios. Live Table games and slots. Bad timing?? Not enough interest? Bad timing?? Not enough interest? Not a event that we will pursue in the future Not a event that we will pursue in the future

Golf Tournament Held once a year Held once a year Local course Local course 6-8 months in advance prep time 6-8 months in advance prep time 12 volunteers on the course 12 volunteers on the course - Beverage carts - Beverage carts - Speciality stands - Speciality stands - Selling Raffle Items - Selling Raffle Items Silent auction items Silent auction items Mulligan' s and String Game Mulligan' s and String Game 5 yr average $8, ,000 net 5 yr average $8, ,000 net

Some ways we were making $$

Guest Bartender Night Once a year fundraiser at a local pub Once a year fundraiser at a local pub 3 year average $19,000 - $24,000 net 3 year average $19,000 - $24,000 net 6- month prep time 6- month prep time Group of 10 volunteers Group of 10 volunteers 3 Committees 3 Committees - Bartenders, Silent Auction/Volunteers and Sponsors Need motivated Bartenders (Volunteers) Need motivated Bartenders (Volunteers) Need Silent auction donations Need Silent auction donations Must buy Bartender shirts and wristbands Must buy Bartender shirts and wristbands

Bartenders We need 3 each bar (3 bars) 36 bartenders We need 3 each bar (3 bars) 36 bartenders Each bartender must sell each ($ ) Prior to the Night. Most sell more. Waiver to sign. Each bartender must sell each ($ ) Prior to the Night. Most sell more. Waiver to sign. Each bartender must bring a silent auction item. Each bartender must bring a silent auction item.

Bartender Website We have a bartender link attached to the DSRC website that has a list of all the bartenders with a picture of them and a running tab of online donations that they collected. Piryx website. Link can be attached to Facebook and ed directly out to solicit donations. We have a bartender link attached to the DSRC website that has a list of all the bartenders with a picture of them and a running tab of online donations that they collected. Piryx website. Link can be attached to Facebook and ed directly out to solicit donations. We had over $3, online donations from our bartenders We had over $3, online donations from our bartenders Night of $2, Bar Tips Night of $2, Bar Tips Total $6, just in Tips. Total $6, just in Tips.

Bartender Tip Jar- We raised over $2, in bar tips in 5 hrs.

Silent Auction items- 30 items varies GC/Wine/Pics/Jerseys etc…

Wheelbarrow of Cheer. Bartender donations. Over 30 bottles of alcohol, raffle tickets ($2-5 $5-10 arm -$20)

2 Bands that played in upstairs bar area from 7:30-12 pm

Live auction- 2 Game 2 tix to Phillies vs Cincinnati Gm 2 Playoffs Tix sold for $550.00

Some Bartenders

Totals for GBN 2010 Pre event tix sales$5, Pre event tix sales$5, Tips (online and night of)$6, Tips (online and night of)$6, Night of event and$10, Night of event and$10, Sponsorships _____________ Sponsorships _____________ Total $22, Total $22, Expenses (Bar, Shirts) - $1, Expenses (Bar, Shirts) - $1, ______________ ______________ TOTAL GBN 2010$20, TOTAL GBN 2010$20,600.00