The Final Transition To Boldly Go Where No Transfers Have Gone Before SCSEP National Office Team

Michi McNeace U.S. Department of Labor National SCSEP Team

Judith Gilbert U. S. Department Of Labor Employment and Training Administration National SCSEP Team

Bennett Pudlin Terry Cram U.S. Department of Labor National SCSEP Team

Grantees’ Roles and Responsibilities Challenges & Contingency Planning Transfers and SPARQ Final Preparation for February 1 The First 90-Days Questions/Next Steps

Not Yet – but will be completed by: January 13, 2017 January 23, 2017 Have You Completed Your Participant Meetings? Of course we did Half-way there! Not Yet – but will be completed by: January 13, 2017 January 23, 2017

What!!! We were suppose to conduct a Host Agency meeting too? Have You Completed Your Host Agency meetings? What!!! We were suppose to conduct a Host Agency meeting too? Yes, Yes, and Yes Half way there! Not Yet – but will be completed by: January 13, 2017 January 23, 2017

Grantee Roles & Responsibilities Ongoing Services and Oversight of Participants Participant and Host Agency Meetings Program File Transfers February Participant Transfers Follow-Up with Participants Performance Issues

Still preparing the files to be transferred What files? Have you transferred the participant and host agency files to the recipient grantee? Yes, of course Not yet Still preparing the files to be transferred What files?

Challenges Contingency Planning Participant and Host Agency Meetings Case File Transfers Participant Paycheck Plans after 2/1 Joint Resolution of Any IDL-related questions, including any pending terminations Any Missing or “on leave” Participants Transfer List

Transfer List Version 3: What’s Required Due Date: January 9, 2017 Version 4: Final Chance for comments & revisions Send 1/17/2017; due January 20, 2017 Version 5: Final transfers provided to SPARQ developer on January 23, 2017 Additional Changes by Transfer Utility Only Category 3 transfer instructions

SPARQ SPARQ Access Test Site QPR help@scsep-help.com

The Final Preparation The “Musts” and “Shoulds” Meeting Those Critical Timelines Transfer Lists Flipping the Transfer Switch on February 1

The First 90 Days FEBRUARY 1 to MAY 2, 2017 Transfer all Active Participants – No one is left behind Right of First Refusal – Participants have 90 days to remain at the same host agency at the same rate of pay Right to Fair Duration – Participant receives the IDL that is more favorable for 90 days

QUESTIONS/ NEXT STEPS Any Unanswered Questions Follow Up Transition Calls Late January? Mid to Late February? Mid May? Competition/Transition Debrief What Worked Areas for Improvement