2017 Test Administrator training Waco Independent School District

Agenda Overview Roles & Responsibilities Test Security and Confidentiality Policies & Procedures Testing with Accommodations Supplemental Aids Questions & Answers

Testing overview

2017 Spring Testing Calendar Monday Tuesday Wednesday Thursday Friday 27th 28th 4th/7th Writing 5th/8th Math English I 29th 5th/8th Reading 30th English II 31st Make-up day March Monday Tuesday Wednesday Thursday Friday 1st 2nd Algebra I 3rd Biology 4th US History 5th Make-up day 8th 3rd/4th/6th/7th Math 5th/8th Math retest 9th 3rd/4th/6th/7th Reading 5th/8th Reading retest 10th 5th/8th Science 11th 8th Social Studies 12th May

2017 Testing Calendar June TELPAS March 6th – April 5th STAAR Alternate 2 April 3rd – 21st Monday Tuesday Wednesday Thursday Friday 19th English I 20th 5th/8th Math retest Algebra I 21st 5th/8th Reading retest English II 22nd Biology 23rd US History June

General Information English I and English II EOC – 5 hour time limit Algebra I, Biology, & US History – 4 hour time limit Extended time testers – eligible students only

Roles & Responsibilities

Test Administrator Maintaining security of test materials until returned Preparing and distributing test materials in the classroom Implementing the test administration processes and procedures Monitoring and maintaining test security Reporting any suspected violation of test security to the CTC Preparing test materials for return to the CTC

Hall Monitor Ensure students find the right classroom All backpacks, bags, purses, etc. stay in the hallway Collect attendance Check on teachers to see if they need a break No cell phones or iPads

Test security & confidentiality

Test Security Everyone must undergo training. Everyone must sign an oath for every role. Everyone must read their test administrator manual. Everyone must actively monitor.

Actively Monitoring Examples Non-Examples Actively watching the students throughout testing Ensuring students are bubbling/writing answers on their answer document Reminding of time remaining Being on your cell phone Reading a book/newspaper/magazine Doing anything on the computer/iPad

Confidentiality All tests must be administered in strict accordance to instructions. No person may view, reveal, or discuss the contents of an assessment before, during, or after test administration. No person may duplicate, print, record, write notes about, or capture any portion of an assessment. Only students can respond to the assessments. Test administrators who view the assessment must sign an additional section of the oath. No person may review or discuss student responses or solicit information from students regarding anything on the assessment. Everyone must undergo training. Oath for every role.

Penalties for Violation A person who engages in conduct prohibited by the Test Security Supplement and other test administration materials may be subject to the following penalties: Placement of restrictions on the issuance, renewal, or holding of a Texas teacher certificate; Issuance of an inscribed or non-inscribed reprimand; Suspension of a Texas teacher certificate for a set term; Revocation or cancellation of a Texas teacher certificate

Testing Irregularities Serious Procedural Contact DTC immediately Assisting students with answers Tampering with answers Unauthorized viewing Discussing test content Duplicating test content Exempting or preventing a student to test Failing to notify a serious irregularity Contact DTC Eligibility error IEP implementation issue Improper accounting for secure materials Monitoring error Other If unsure, ask!

Policies & procedures

Before Test Day Student Lists March 28th English I Day March 30th English II Day English II EOC

Before Test Day Read your manual Directions begin on page 45 for paper administration. Directions begin on page 58 for online administration. Cover all instructional materials in your classroom by March 23rd. This includes quotes! NO lunch deliveries for the entire campus on testing days.

Things to Remember Start and stop time Must be recorded on seating chart Announce time remaining at least in one-hour intervals Including late arriving students Extended time testers Breaks Included in time limit: water, bathroom, snack, short physical/mental break NOT included in time limit: lunch, emergency, moving students, medical breaks Electronic Devices (includes cell phones, iPads, smart watches. Etc…) Signs Testing No Electronic Devices Notice

Testing Days: Pick up materials beginning at You will receive: Tub with test booklets, answer documents, Pick up pencil bag and tissue box Folder contains Seating chart Rosters (2) Checklist Signs Electronic Devices Signature page Scratch paper

Campus Procedures:

Policies Dictionary Place a dictionary on every students’ desk Scratch paper Everyone can have it. Pencils Students may use their own. Highlighters

Lunch – Your plan here

As Students Finish Take up everything Test booklet, answer document, pencil(s), highlighter, scratch paper, and dictionary) If a student is absent, place their answer document and test booklet aside. Do NOT mark anything on the answer document. When students finish, they can read a book (NO magazine or newspaper), stare, or sleep. Check for blank answer docs.

Answer Documents Test Booklet # Form Number Score Code Test Date

After Testing Place answer documents in alphabetical order Count and verify Test Booklets Collect all test materials Don’t forget: Seating chart, signs, roster, folder, tub, pencils, highlighters Return everything to the ________

Testing with accommodations

Things to Remember Review accommodations before testing begins Additional training for administering STAAR Online Eligible accommodations must be made available – doesn’t mean the student uses them Everything must be turned back in. Oral/Signed Accommodations is a separate manual

Accessibility Features Signing test administration directions Translating test administration directions Bilingual dictionary (word-to-word translations; no definitions or examples) for mathematics, science, and social studies assessments Read test aloud to self (e.g., PVC pipe, recording device) Reading aloud or signing the expository or persuasive writing prompt Reading assistance on the grade 3 mathematics test Scratch paper (or any medium that can be erased or destroyed) Color overlays or online color setting Blank place markers or online guideline tool Magnifying devices or online zoom feature Highlighters (including online tool), colored pencils, or crayons Tools to minimize distractions or to help maintain focus (e.g., stress ball, headphones, instrumental music) Individual or small-group administrations Reminding students to stay on task

Bilingual Dictionary for Mathematics, Science, and Social Studies Bilingual dictionaries must be word/phrase translation dictionaries only. They must NOT be designed to define words or to illustrate or explain content terminology or concepts.

Locally-Approved Designated Supports Basic Transcribing Braille Large Print Spelling Assistance Amplification Devices Manipulating Test Materials Oral/Signed Administration Calculation Aids Dictionary Extra Time Content Supports Mathematics Manipulatives Projection Devices Individualized Structured Reminder Language and Vocabulary Supports Supplemental Aids

Supplemental Aids for STAAR: What’s Allowed and What’s Not? Spring 2017 Texas Education Agency Fall 2015

Disclaimer These slides have been prepared and approved by the Student Assessment Division of the Texas Education Agency. If any slide is amended or revised for use in local or regional trainings, please remove the TEA footer at the bottom of the slide. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Supplemental Aids Description of Accommodation Assessments TEA approval is NOT required Supplemental Aids Description of Accommodation Supplemental aids are paper-based resources that assist a in recalling information. For a student who meets the eligibility criteria, this accommodation may be used on • STAAR • STAAR Spanish Assessments Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Student Eligibility Criteria A student may use this accommodation if instructional and assessment decisions are made by an LPAC, Section 504 committee, or ARD committee, and he or she routinely, independently, and effectively uses this accommodation during classroom instruction and classroom testing. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Authority for Decision and Required Documentation For a student who is an ELL, the decision is made by the LPAC based on the eligibility criteria and is documented in the student’s permanent record file. For a student receiving Section 504 services, the decision is made by the Section 504 committee based on the eligibility criteria and is documented in the student’s IAP. For a student receiving special education services, the decision is made by the ARD committee based on the eligibility criteria and is documented in the student’s IEP. In the case of an ELL with a disability, the decision is made by the applicable group above in conjunction with the student’s LPAC. The decision is to be documented by the LPAC in the student’s permanent record file and by the other applicable group, as described above. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Authority for Decision and Required Documentation After state testing, GA must be recorded in the ACCOMM. field on the student’s answer document or in the Assessment Management System for online administrations. This indicates that an allowable general accommodation was made available to the student. TEA approval is NOT required Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Examples/Types ONLY the supplemental aids described in the Supplemental Aids document are allowed for eligible students. Examples of allowable supplemental aids with different formats are provided on the following slides. Other formats are allowed as long as they follow the description of the aid in the Supplemental Aids document. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

All Subjects: Mnemonic Devices A mnemonic device is a learning technique that assists with memory. Only mnemonic devices that are acronyms or phrases based on an acronym may be used. PEMDAS or Please Excuse My Dear Aunt Sally DMSB or Dad Mother Sister Brother KPCOFGS or King Phillip Came Over For Good Spaghetti Texas Education Agency Spring 2017

All Subjects: Mnemonic Devices The subject-specific words that the mnemonic represents are NOT allowed. Parentheses Exponents Multiplication Division Addition Subtraction Divide Multiply Subtract Bring down El Rey es un filósofo de mucha clase que ordena para su familia géneros de buena especie. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

All Subjects: Blank Graphic Organizers Blank graphic organizers may be used. G Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

All Subjects: Blank Graphic Organizers Blank graphic organizers may NOT contain titles, words, labels, colors used as labels, pictures, acronyms, mnemonics, numbers, symbols, or variables. Grupo 1 Grupo 2 1&2 Tertiary Consumer Secondary Primary Consumer Primary Producer Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Number Chart A number chart (e.g., 100 chart) may be used. Indicating special numbers (e.g., highlighting or circling prime numbers within the body of the chart) is NOT allowed. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Place Value Chart A place value chart may be used. The chart may contain commas and decimals in the appropriate places; however, it may NOT contain place value labels (i.e., words) or numbers as specific examples. 7 1 . 2 , . Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Pictorial Models of Fractions Pictorial models of fraction bars or fraction circles may be used. The models should NOT contain labels . . .   Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Pictorial Models of Fractions … but they should NOT show equivalencies (e.g., 1/2 = 2/4 = 0.5 = 50%) or a cumulative sequence (e.g., 1/4, 2/4, 3/4, 4/4). 1/3 2/6 3/4 6/8 Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Pictorial Models of Geometric Figures Pictorial models of one-, two-, and three-dimensional geometric figures may be used; however, the figures must be grade- or course-appropriate. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Pictorial Models of Geometric Figures The figures may NOT contain titles, words, labels, colors used as labels, acronyms, mnemonics, numbers, symbols, or variables. Obtuse 90° Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Pictorial Models of Geometric Figures In addition, a pictorial model of a geometric figure may be provided in either three-dimensional form or two-dimensional form, but NOT in both forms. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Mathematics: Pictorial Models of Geometric Figures Providing a pictorial model of a geometric figure in one form (e.g., net) and a manipulative of the same figure in another form (e.g., three-dimensional solid) is NOT allowed. Pictorial Model Manipulative OR (not both) Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Written Composition: Grammar & Mechanics Rules Texas Education Agency Spring 2017 Written Composition: Grammar & Mechanics Rules A list of grade-appropriate grammar and mechanics rules may be used. The list may NOT contain any specific examples. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Science: Graphics Graphics of scientific concepts may be used. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Science: Graphics The graphics may NOT contain titles, words, labels, colors used as labels, acronyms, mnemonics, numbers, symbols, or variables. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Science: Formula Triangles Formula triangles representing relationships between variables may be used. Only formulas that appear on the appropriate state-supplied reference materials may be represented. The triangles may only include variables; for example, a triangle showing the relationship between mass, density, and volume can contain only the variables m, D, and V. Symbols for mathematical operations (e.g., ×, ÷) are NOT allowed. m D V mass Density volume W d F Work distance force X ÷ Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Social Studies: Blank Maps Blank maps may be used. Blank maps should NOT contain titles, words, labels, colors used as labels, pictures, acronyms, mnemonics, numbers, symbols, or variables. In addition, unlabeled maps that represent historic events may be used (e.g., an unlabeled map that represents the stages of U.S. territorial expansion). A student could use both physical and political world or U.S. maps. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Social Studies: Timelines Timelines may be used if they contain only dates. 1775 - 1783 1861 - 1865 1963 - 1975 1939 - 1945 1914 - 1918 1939 - 1945 1957 1968 - 1969 1991 2001 2008 1620 1776 1787 Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Social Studies: Timelines Labeling the events connected with those dates in any way is NOT allowed. 1620 1776 1787 Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Special Instructions/Considerations 1. A student who uses this accommodation may need to complete the test in a separate setting to eliminate distractions to other students and to ensure the confidentiality of the test. 2. Supplemental aids can be provided in the language that is most appropriate for the student. 3. Colors may be used in a supplemental aid to enhance readability or improve tracking but may NOT be used as a label. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Special Instructions/Considerations 4. Pictures may be used in pictorial models of geometric figures and graphics of scientific concepts but not in other supplemental aids. 5. Using a supplemental aid as an accommodation during classroom instruction and classroom testing should not replace the teaching of subject-specific skills as outlined in the TEKS. The student must be able to understand the information that the supplemental aid provides and simply need assistance recalling the concepts. 6. Supplemental aids, like all accommodations, should be individualized for each student. Students have different strengths and needs, so it is not appropriate to provide all students the exact same set of supplemental aids. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Special Instructions/Considerations 7. The test administrator may not remind the student to use the supplemental aid or explain to the student the information included on the supplemental aid. 8. The supplemental aid must be error-free, concise, and well organized so that a student can easily access the information. The supplemental aid must not contain numerous pages, as this may be more cumbersome than helpful when used during the state assessment. 9. If a student writes on the supplemental aid while taking the state assessment, the supplemental aid must be destroyed after testing. Texas Education Agency Spring 2017 Texas Education Agency Fall 2015

Sign Oaths Read Test Administration Manuals

Follow up Training for May Testing