Just Do It: An Embedded Approach For Success Terry L. Chapman Dean, Division of Arts, Education & Business Erin Penzes Associate Dean, Division of Arts and Education

Where in the world is Medicine Hat?

Welcome to Medicine Hat College Medicine Hat College provides education that prepares students for further studies, careers and life. Our people are passionate about unleashing the potential of every student- intellectually, emotionally, and socially. Through every encounter we have with students- and all that we do- we will seek to recognize and encourage their potential as learners, workers and global citizens. Opportunities to learn Degrees in partnership with Alberta universities University transfer allowing students to start degrees here Certificate, diploma, and applied degree programs for careers and employment College preparation Apprenticeship trades Continuing studies for career enhancement and recruitment Conservatory of Music and Dance English as a Second Language Campuses in Medicine Hat and Brooks

Academic Division Structure March 2017 Division of Arts, Education and Business (includes Humanities & Social Sciences, Education Program, Criminal Justice, Other Arts, Adult Development, Business Programs, Visual & Performing Arts, Collaborative Degrees) Division of Science & Health (includes Addiction Counseling, Child & Youth Care Counselor, Health Care Aide, Nursing, Paramedic, Practical Nurse, Social Work, Environmental Science, UT Science, Kinesiology, Collaborative Degree) Division of Trades & Technology (includes Traditional Trades, CADD, Information Technology, Power Engineering)

Divisional Layout Within the College

Dean on Location Concept

Division of Arts, Education & Business

“Students are much more likely to seek or access needed help when they feel they are in a supportive and relationally engaged program culture and there is a clearly identified and formally sanctioned source of help” “Enabling Student Success Through Embedded Advising”, Griffith University, online source

Embedded Approach For Success Four Pillars - Advisors - Librarians - Administrators - Faculty Pillars Linked To - Programs - Location

Embedded Advisors By Program Centralized managed advising through Student Development Each advisor is assigned specific programs and provide Advising Services solely to students in those programs Benefits - Ensures consistency amongst advisors duties, roles and dissemination of information - Allows each advisor to specialize in a suite of programs - Allows advisors to build relationships with the faculty in the programs - Advisors invited to program and department meetings

Advisor Assignments March 2017

Embedded Advisors By Location Three Pillars - Central Core - Remote Annex - Department Central Core - Pros: - ‘One stop’ shopping for students - Close proximity to other advisors - Sense of Comradery among staff - Students could book appointments - Students could pop in - Cons: - Advisors removed from faculty and staff in departments and programs they advised for - Disengaged and detached - Lack of Awareness Remote Annex - Pros: - A break from the ‘business of the central core’ - Students still welcomed at reception area in central core - Advisors housed with other student services i.e.: records, Prior Learning Assessment - Cons: - Not all advisors moved - Disconnected - Physical Isolation - Spotty contact with faculty and coordinators

Embedded Advisors By Location cont’d Department - Pros: - Relationship building between advisors, faculty, coordinators, chair, faculty, associate dean, dean - Advisors gain awareness of teaching styles, course content and faculty roles - Enhance mutual respect and communication - Opportunities for immediate problem solving - Cons: - Isolation of Advisors from their team members - Sense of Loneliness Currently: - Three Academic advisors embedded in Department Location: - Business - Education - Criminal Justice

Embedded Librarians (Liaison Model) Three Librarians: - Work with instructor to tailor instruction to an assignment - Create specialized how to guides for assignments (History, English, Political Science) - Designate a certain librarian as the contact resource for particular areas (one for Arts/Education, one for Business, one for Health & Science) - Librarians on Location

Embedded Administrators in Department Program Coordinators - Teach - Scheduling & Workloads - interaction with faculty, students, advisors - First year student orientation Dean & Associate Deans: - *Teach – at least one course in the academic year - Develop & promote a team culture within the division and college - Monitor academic performance in the Division and identify and address relevant trends - Lead in the development of new programs - Provide leadership in program reviews and make decisions related to programs and courses - Sets the executive direction in the development and implementation of recruitment/retention strategies

Keep those people most invested in student success closest to them Advisors Librarians Faculty Administrators