Best Practices: AP Automation for GP Dan Thomson Territory Manager –Southeast and Caribbean

em•pow•er verb | əmˈpou(ə)r | Give your team the AP Automation tools they need to work smarter.

Agenda Who is DocStar What is AP Automation DocStar: Best Practices in AP Automation What Makes a Successful Implementation Questions

Who is DocStar

DocStar in the GP Community GPUG Summit Platinum Sponsor GPUG Amplify Platinum Sponsor GPUG Annual Chapter Sponsor GPUG ISV Partner MSDynamicsWorld Sponsor Microsoft Partner DocStar is tightly integrated with GP We are invested in and committed to the Dynamics communities into the future Visit us at GPUG Summit. Attend our Partner Solutions Showcase on Wednesday at 10 AM and our private event Wednesday evening at Copper Blues.

DocStar Leading Enterprise Content Management and Process Automation software company founded in 1996 VERY senior in the process automation space Flexible deployment model Software License purchase (on-premises) Cloud or Application Hosting Feature rich solution configured to your organization

DocStar Thousands customers across all industries

DocStar Primary Use Case Focus Enterprise Content Management needs AP Automation HR/Employee Records Corporate Governance Documents Sales Order Entry Forms Automation

First question ($50 gift card)………… What year was DocStar formed?

What is AP Automation

So Many Terms!!! Document Scanning Enterprise Content/Document Management AP Automation (Document Automation) Electronic Forms and Data

What is Enterprise Content Management Capture Classify Store & Retrieve Rules Based Workflow Dispose Manages Complete Document Life Cycle Rules-based Process Automation Single location for all documents

Top Challenges for AP Departments

"Beware of monotony; it's the mother of all deadly sins "Beware of monotony; it's the mother of all deadly sins." -Edith Wharton

What is AP Automation Streamline the AP Invoice processing workflow How it helps Increase productivity, accuracy, and timeliness Greater Visibility and Control Control Costs Where it impacts AP Invoice Capture and Data Extraction Validation and Exception Handling Routing and Approval GP Data Population Reclaim Early Pay Discounts

Best in Class Metrics

Components of AP Automation - Capture Various invoice sources & formats eMail Copier Scanner Input quality PDF Clean Mail Multi-part NCR Vendor cooperation Individual vs. Batch Capture

Components of AP Automation - Indexing Data entry moved to front of the process What data points are needed? Manual vs. Automatic (IDC) Retrieve data from other sources The “Trade Offs”: Time, Accuracy and Cost

Components of AP Automation - Workflow Rules based branch logic Business rules Oversight/load balancing Automatic escalation Audit Trails for allow process evaluation Retention monitoring

Components of AP Automation - Integration Print from GP to DocStar Validate Data Perform 2 & 3 way matching using data in GP Eliminate redundant data entry by sharing data with GP Retrieve documents directly from your GP system

Second question ($50 gift card)………… What is the number one challenge for AP departments?

DocStar: Best Practices in AP Automation

Non-PO Based AP Workflow

PO Based Workflow

Simple Interface

GP data mismatch alerts

Quick and powerful searches

Reports

GP Integration

What makes a successful implementation?

Strategies for success Make the business case for AP automation Collaborate with all affected stakeholders Follow the lead of the Best-in-Class on processing Examine scan-and-capture & document management as a first step toward full automation AP metrics matter – identify and track the key financial, operational, and supplier indicators

Select a vendor “We never had a problem. In fact, DocStar has been there to answer every question. They have certainly become a solid partner in our ongoing growth.” — Sterling Energy Company

Questions

Contact us for a personalized consultation and demo for your company Dan Thomson dthomson@docstar.com 518-368-6437

Third question ($50 gift card)………… What is my email address?