WebCM NAVFAC Washington 11/11/2018

What is WebCM? NAVFAC’s Web-based Construction Management Tool Developed using Primavera’s PrimeContract Project Collaboration Tool – customized for NAVFAC’s processes and forms Intercommunication and document sharing btwn NAVFAC, Client, Contractor, etc. Project Data Retrieval and Reporting Web-Based & Uses Secure (https://) Internet Connection This slide is to demonstrate that we went to an industry recognized company, not a government created system. 11/11/2018

WebCM What is WebCM? Electronic Document Management NAVFAC Wide Semi-paperless Construction Management Online collaboration Contractor, Architects, and Customers Project Data Retrieval and Reporting Role Based Guest, Member, and Coordinator Access Controlled Government Employee, Contractor Easy access Available 24 hours a day through Internet Explorer Free for Contractors and Architects Training available as needed Online collaboration – between contractors, architects, and customers Electronic Document Management – Shared file cabinets. same workflows that paper documents follow Role based – same roles – aroicc, 1102, ET, etc Access controlled – certain privileges are granted through the specific type of registration. Different registrations permit different views of documents. Access available – anywhere (even at home) FIS Transfer – still in progress some double entry Report generation – hotlist (ADM Guadios report) 11/11/2018

Why An Application Service Provider (ASP) ? 1,000+ ACTIVITIES 300+ EFD PROJ MGR'S 10 EFD OPS 8 BUSINESS LINES 90+ FIELD OFFICES 10,000+ JOBSITES 50,000+ SUB KR's 1,000+ PROJ MGR'S 1,000+ A/E's Why An Application Service Provider (ASP) ? An ASP gives the ROICC the ability to tie all of these components together into the same project management system. 11/11/2018

Why An Application Service Provider (ASP) ? Usage of Industry’s Cutting Edge Technology Instant Upgrades that are Transparent to User Reduce Response Time on RFI’s, Submittals, etc. Enhance Project Communication Real Time Status Management and Data Retrieval Better Visibility of Projects 11/11/2018

Why does ASP make sense for Contractors? Better visibility of projects to contractor senior management. Reduced response time on RFI’s, submittals, correspondence etc. Real time collaboration and problem solving w/NAVFAC personnel, clients, designers etc. Reduced administration expenses (RFI and submittal logs, issue tracking, status inquires, etc.) Better oversight of subcontractor issues and performance Real Time status management and data retrieval 11/11/2018

What Is In It & What Does It Do? Standard NAVFAC forms are on line for contractor to submit electronically. ROICC processes that require a form to be routed around to various project members have a workflow. Document tracking and automated logs. Electronic Project Documentation and Filing. Auto Date/Time Stamping of Actions. No Data Duplication, uses Replication. WebCM Task Manager and Auto Alert System can send notice to MS-Outlook. 11/11/2018

Sample Workflow All Submittals go through the AROICC and return to the contractor. A “classic” review cycle. 11/11/2018

CONTRACTOR PROJECT VIEW Folders with (arrows) have forms and workflows. Others are only electronic filing locations. 11/11/2018

Initial Phase Checklist Non-Compliance Notices Submittals Standard Forms The following standard forms are available for use on all NAVFAC Projects: Initial Phase Checklist Non-Compliance Notices Submittals Preparatory Phase Checklist Production Reports QA Reports QC Reports Rework Items RFI Safety Audit This is a list of form logs that WebCM allows you to run so that you can get a more comprehensive look at the folders within projects. Once the log is run, it allows you to view every document submitted and view its status in the workflow. 11/11/2018

Sample Form 11/11/2018

Click “initiate” in order to submit each submittal 11/11/2018

The following form logs are available for use on all NAVFAC Projects: Log Reports The following form logs are available for use on all NAVFAC Projects: Initial Phase Checklist Invoices Modifications Non-Compliance Notices PCO Preparatory Phase Checklist Production Reports QA Reports QC Reports Rework Items RFI Safety Audit Submittals This is a list of form logs that WebCM allows you to run so that you can get a more comprehensive look at the folders within projects. Once the log is run, it allows you to view every document submitted and view its status in the workflow. 11/11/2018

Sample Form Log Report Sample log. Note “status and attachments” options and the summary at the top. 11/11/2018

WebCM How to get started: Training Internet accessible computer with Internet Explorer Register with Prime Contract CD Based Training Available WebCM Manual for Contractors (on-line) Contractor Quick Start Guide Training Available as needed NAVFAC Washington – FREE! Primavera – $100 per class Manuals & Registration Instructions - NAVFAC Washington website To request training or ask any WebCM related questions, contact: Tom Morton – (202) 685-3186 – Thomas.Morton@navy.mil Ayana Armstrong – (202) 685-3192 – Ayana.Armstrong@navy.mil Please let them know that the WebCM they see today will not be the same next year. This is a continually evolving process. If they see any problems and/or suggestions that they think will help the system be more efficient, please feel free to forward that information to me and I will send it to LANTDIV. Many items are in the works. Deployment Plan – review the plan and give an idea of the time frame. Contractor Training – 4 hours at most. 1 rep from each ROICC should attend. Mid – late June. Double entry – A lot of the information on the Contract Contact form can be found in FIS. They are working on a way to automatically populate that page with FIS data when the project is created. Project summary page – They are working on the project summary page that will show pertinent info without running a report. You will also be able to run reports on multiple projects within the ROICC offices. Future Training – CECOS class References WebCM Training CD – every office should have one. John distributed them when he conducted his training. On-line manuals – go to “NAVFAC Enterprise Folder” via any project, then click LANTDIV > WebCM Training Materials for a complete list of references. These files are the current versions of the John’s CD. WebCM.org – SWDIVs training manuals. Some subjects are better explained here. Although their methods are not exactly the same as LANTDIVs, they are very similar and it is a good manual to cross-reference. And of course they can call or email me anytime. 11/11/2018