PBIS Team Training 6B Faculty Involvement (TFI 1.10) Student, Family, Community Involvement (TFI 1.11)

Learning Expectations BEHAVIOR Be Responsible Make yourself comfortable Take care of your needs (water, food, restroom, etc.) Action plan to implement what you are learning Follow through on your action items Be Respectful Turn cell phones off or to “vibrate” Listen attentively while others are speaking Have only the training materials up on your computer/tablet/phone Be Engaged Ask what you need to know to understand and contribute Contribute to the group by sharing relevant information and ideas 2

Organization of Modules Content: Aligned to TFI Items 1.1 – 1.15 and Classroom Management Practices Activities/Team Time: Activities for Fluency These are the icons that you will see throughout the training and will serve as a guide and a prompt to the content of each slide. Self-Assessment: Tiered Fidelity Inventory Action Planning: Applying the core content to your school

Tier 1: Professional Learning Roadmap TFI Sub-Scale: Team TFI 1.1 Team Composition TFI 1.2 Team Operating Procedures TFI Sub-Scale: Evaluation TFI 1.12 Discipline Data TFI 1.13 Data-based Decision Making TFI 1.14 Fidelity Data TFI 1.15 Annual Evaluation TFI Sub-Scale: Implementation TFI 1.3 Behavioral Expectations TFI 1.4 Teaching Expectations TFI 1.5 Problem Behavior Definitions TFI 1.6 Discipline Policies TFI 1.7 Professional Development TFI 1.8 Classroom Procedures TFI 1.9 Feedback and Acknowledgement TFI 1.10 Faculty Involvement TFI 1.11 Student/Family/Community Involvement 8 Classroom Management Practices 1 Arrange orderly physical environment 2 Define, Teach, Acknowledge Rules and Expectations 3 Define, Teach Classroom Routines 4 Employ Active Supervision 5 Provide Specific Praise for Behavior 6 Continuum of Response Strategies for Inappropriate Behaviors 7 Class-Wide Group Contingency 8 Provide Multiple Opportunities to Respond

TFI 1.10 Purpose & Outcomes Purpose: Prepare and plan for involving all stake holders in decision-making and implementation Objectives: 1.10 Faculty Involvement: Faculty are shown school-wide data regularly and provide input on universal foundations (e.g., expectations, acknowledgements, definitions, consequences) at least every 12 months. 1.11 Student/Family/Community Involvement: Stakeholders (students, families, and community members) provide input on universal foundations (e.g., expectations, consequences, acknowledgements) at least every 12 months. Trainer Notes: Module 2 is all about faculty/staff commitment and participation. Your team should be working towards: Sharing behavior data with the faculty at least monthly Most faculty participate in establishing PBIS goals on at least an annual basis Faculty given opportunities to provide feedback, to offer suggestions, and to make choices in every step of the PBIS process (via staff surveys, voting process, suggestion box, etc.) Nothing is implemented without the majority of faculty approval

TFI 1.10: Faculty Involvement CORE CONTENT: Definition, Rationale & Examples

Definition Open and honest communication is established among stakeholders to secure buy-in and commitment to change Is it good to have cognitive conflict? Do you have an honest critic in your group? Those involved must share : a common dissatisfaction with the processes and outcomes of the current system a vision of what they would like to see replace it Problems occur when the system lacks the knowledge of how to initiate

Faculty Involvement Involves at least 80% buy-in Turn and Talk: Why do we need faculty involvement? Collectively, staff will: identify focus identify ways to monitor progress identify goals Identify ways to evaluate outcomes Identify how to engage resistant staff

… and Implementation of PBIS involves all faculty and staff Rationale … and Implementation of PBIS involves all faculty and staff

What data will you share? Self-Assessment Survey (SAS) Self-Assessment Survey? Informal surveys? TFI results? Climate Surveys? Discipline Data? Cost Benefit Analysis Determine date to share info with faculty- this could be part of kick off event for staff

How and when will you share data? Share visuals with staff monthly What’s working? What needs more focus? Emphasize staff involvement Share visuals with staff monthly. Show What’s working? What needs more focus? Emphasize staff involvement!

Staff Ppoint Templates

Input and Feedback: Communication and Feedback Loops Grade level/core/department meetings Vertical team meetings Staff/Faculty Meetings Google Docs, SharePoint, or other virtual sharing mechanisms Newsletters Professional development days Communities of Learners (shared learning) You see a common theme running through the Faculty Commitment element: COMMUNICATE for understanding / trust/ safety/ transparency/ ownership Look at the flow of your meetings Systems wide…does the meeting structure flow in order i.e. grade level mtg then PBIS mtg, staff mtg, parent advisory---What flow works for your school Think about the best time to share information, then collect info, push out to the whole, etc. Admin, look for this structure. Guiding questions for each planned mtg that requires faculty reflection, data analysis, feedback.

How will you engage staff in the implementation of PBIS? Building a shared vision Rethinking Discipline Sharing data Encouraging input and feedback Implementation prompts/reminders for staff Workbook: p. 74 Activity 1A

Input and Feedback: Create a Communication System Sharing ongoing information Presenting data Obtaining feedback from stakeholders Reviewing goals and action plans

School Created Staff Survey The SAS is a great tool, but sometimes you want to ask some quick questions or more school specific questions. https://www.pbis.org/resource/423/pbs-staff-satisfaction-survey

Communication Systems Directions: Starting with the facilitator, and moving clockwise, each person share out a time/opportunity your school could share important school data/PBIS information. (Think about what structure you have in place now and “outside” the box thinking of what may be opportunities you haven’t explored yet) Recorder, document the team’s discussions. Communicator, share out after the activity. ACTIVITY: Workbook p. 74 Activity 1B

TFI 1.11: Student/Family/Community Involvement CORE CONTENT: Definition, Rationale & Examples

School-Family Partnership Additional trainer notes for background: Secretary of Education Arne Duncan visited the Harvard Graduate School of Education in February 2010, Senior Lecturer Karen Mapp asked him about federal support for family and community engagement. She came away with a new assignment: Help the U.S. Department of Education find a new approach that would do a better job. For the next several years, Mapp and colleagues consulted with USDOE to develop what came to be called the Dual Capacity-Building Framework for Family-School Partnerships, now released by the government as a downloadable, shareable model that schools and districts can use to build the kind of effective, mutually rewarding engagement that will make schools the center of their communities. Dual Capacity-Building Framework for Family-School Partnerships - https://www2.ed.gov/documents/family-community/frameworks-resources.pdf Dual Capacity-Building Framework for Family-School Partnerships, USDOE download

Families and teachers engage in meaningful communication Involves two way communication. Uses language that both parties are comfortable with. Avoids jargon and acronyms. Sets communication standard that is open, honest, and continuous.

Outcome … Stakeholders (students, families, and community members) provide input on universal foundations (e.g., expectations, consequences, acknowledgements) at least every 12 months

Question What is already happening at your school that gets families in the door? Workbook p. 75 Activity 2

Families and Students Encourage families to share information with the school about culture, background, children's talents and needs Plan for data-informed decisions through feedback from families and students (e.g. formal and informal surveys, focus groups) Student ambassador and leadership opportunities Student engagement opportunities (e.g., student PBIS team, clubs)

Family Kick Off Letter to families PBIS overview Explanation of school expectations Explanation of acknowledgement system Brochure Back to school activities Sports Meetings Utilize down time when you have a captive audience (waiting for something to start or intermission…) (Didier, J. & Udry, V 2007 Unity West Elementary)

Family Examples

Available Templates-pbismn.org Available from pbismn.org>Families and Community

Help Wanted Help Wanted Poster to bring in volunteers to help with PBIS activities

Include in Celebrations Spartan Pride Celebrations On late start days (the second Tuesday of every month), staff and students of the school gather school-wide to celebrate all of the successes of one another. This celebration is a part of our “Spartan Pride” program, increasing the positive school climate in the building. In order to celebrate the great things about our students, we need your help to find out about them! If you have something special you would like us to recognize about your child please detach the form below and send it to the school office, so that we may include it in our next celebration.   Spartan Pride Celebration Form I would like my child to be recognized at a school-wide celebration. Student’s name: Date: Reason:

Secondary Level Concerts, plays, sporting events… Add expectations to program Have expectations posted Speak about expectations Specifically THANK audience for following expectations at some point

Student Voice What do students offer that is unique and helps the school? How do students benefit from being involved?

“SW-PBIS is something we do WITH students not to them.” -Tim Lewis Benefits: Students feel more ownership of the SW-PBIS initiative Students want a direct impact on their school Builds social skills for life Bridges the gap between student and teacher Builds unity within a school Make sure students of all demographics are represented St. James Student Video

Perception Students have a different perception of school than adults.

Student Survey

Ways to “Hear” Students Student Surveys Student reps from each grade Use existing groups Give leadership role to higher level students Have a student on your teams

Communities Local resources are crucial Media Coverage Alumni Business Awareness Invite politicians to school events. Have student PBIS team leaders walk the politician around the school pointing out the 3-5 behavioral expectations, the matrix of behavioral teaching examples, the gotcha program, and discuss how each behavior was taught to the entire school. Have the students talk about what a difference PBIS has meant to them. Keeping politicians informed assists with legislature like the "Positive Behavior for Effective Schools Act" in the US Senate (S.2111), which is companion legislation to H.R.3407. S.2111 Title: A bill to amend the Elementary and Secondary Education Act of 1965 to allow State educational agencies, local educational agencies, and schools to increase implementation of early intervention services, particularly school-wide positive behavior supports.

Connecting with Culture

Community-wide PBIS Implementation Who is involved? Police Department Park District Community Center Parents Library Schools/District Chamber of Commerce Community Organizations LC

Business Awareness Presentation at Chamber of Commerce meeting Posters hung up in town – connection to universal language Opportunity to display student work Brochure to businesses to give basic understanding How can schools procure business support? Invite business owners to visit the schools, visit the Rotary Club and talk about success stories in the schools, invite businesses to the PBIS stakeholder group, and when visiting the business mention the program and ask for support. One school has a theme each year. Each classroom paints a ceramic figurine to match theme. Figurines are placed in local businesses and over 6 weeks students are encouraged to find the figures around town. Only expectation from business is to keep figures displayed and safe. After 6 weeks items are collected and auctioned off. Businesses look forward to this each year.

Community Examples Poster Example for Community Chanhassen High School does a "PRIDE Ride" every Friday as part of their student incentives. Administration drives the "short bus" to a local restaurant that has donated lunch for students (and 1 friend) whose names have been drawn.    Here, students were at Buffalo Wild Wings, who donated 30 wings to each student! Students at a local restaurant that donated 30 wings to each student who had their name drawn.

Resource on Family and Community Engagement https://www.pbis.org/Common/Cms/files/pbisresources/Family%20Engagement%20in%20PBIS.pdf

More Resources on Family and Community Engagement National PTA Standards for Family-School Partnerships, http://www.pta.org/nationalstandards Connecting Family and Community Engagement to Student Learning and Educator Effectiveness, Mass. Department of Elementary and Secondary Education http://www.doe.mass.edu/boe/sac/parent/PracticeGuide.html Harvard Family Research Project http://www.hfrp.org/

Plan for Stakeholder Input … Universal Foundations and Stakeholders Expectations and Rules (Teaching Matrices) Initial and on-going instruction on expectations Acknowledgment Program Discipline (problem behavior definitions, policies, procedures) Students Families Communities Identify how your team will involve all your stakeholders in developing the Universal Foundations. How will you receive their input, as well as their continued feedback? Workbook: Workbook p. 75 Activity 3

TFI 1. 10 & 1.11: Faculty Involvement and Student/Family/Community Involvement SELF-ASSESSMENT Complete TFI item(s) Assess additional action items at end of module ACTION PLANNING Add action items to Action plan Plan for PD Add to your Staff Presentation PPT

TFI Self-Assessment Features Possible Sources Criteria 1.10 Faculty Involvement: Faculty are shown school-wide data regularly and provide input on universal foundations (e.g., expectations, acknowledgements, definitions, consequences) at least every 12 months. • PBIS Self-Assessment Survey • Informal surveys • Staff meeting minutes • Team meeting minutes 0 = Faculty are not shown data at least yearly and do not provide input  1 = Faculty have been shown data more than yearly OR have provided feedback on Tier I foundations within the past 12 months but not both 2 = Faculty are shown data at least 4 times per year AND have provided feedback on Tier I practices within the past 12 months 1.11 Student/Family/Community Involvement: Stakeholders (students, families, and community members) provide input on universal foundations (e.g., expectations, consequences, acknowledgements) at least every 12 months. • Surveys • Voting results from parent/ family meeting 0 = No documentation (or no opportunities) for stakeholder feedback on Tier I foundations  1 = Documentation of input on Tier I foundations, but not within the past 12 months or input but not from all types of stakeholders  2 = Documentation exists that students, families, and community members have provided feedback on Tier I practices within the past 12 months Teams should complete this self assessment and use the results to determine action planning steps on Workbook page 11.

Action Items and Planning Identify action items below needed for full implementation Add action items to the Action Plan in your workbook Add completed items and artifacts to the PPT Overview for your school TFI Action Item (Not In Place; Partially; Fully In Place ->) NI PI FI 1.10 School-Wide behavioral data is shared with faculty regularly Faculty involved in establishing and reviewing goals Faculty feedback is obtained throughout the year 1.11 Plans for involving families/communities are developed and implemented 1.10, 1.11 Data informs decisions (e.g., staff surveys, fidelity assessments, climate surveys, etc.) Surveys are developed with dates to administer to staff, students, and families

Appreciation is given to the following for their contributions to this Professional Learning:

Worktime Workbook Activity plan for stakeholder input Discuss and plan how to involve faculty/students/families/community TFI Action Planning