Procure to Pay Project Weekly EUAT meeting July 25, 2018 Last Updated: July 25, 2018

Agenda P2P Status and EUAT Results week 6 Bernie Issues Bernie/Glori Enhancements Bernie WalkMe Demo Glori and Decisions Bernie Future Meetings Bernie Open Discussion, Questions All

P2P EUAT Results Week 6 July 16-20 Requisitions Weeks 6 EUAT Total New 7 55 Completed 6 50 in process 0 0 Cancelled /Denied 1 6 Supplier Invoice Request (SIRs) New 12 89 Completed 3 76 In process 12 12 Cancelled/Denied 1 3 Key Messages: Much faster than 312 Reqs and F4s Customer Service Desk 34 calls 4 (11%) Escalations to Level 3 Turn Around Time Requisitions Total TAT 2.28 2.65 Req Procurement 1.7 2.2 Req Approval .7 .6 SIRs Total TAT 6.46 5.68 SIRs Procurement .56 .45 SIRs Approval 5.3 2.3

Issues – Spend Category, Spam Spend Categories - When a SIR or Requisition arrives in Procurement or Accounts Payable with an incorrect Spend Category it will be sent back to the SIR Initiator or Requisitioner It will need to go through the approval process all over again There is a “Find Spend Category” feature Glori has demoed in a past meeting and will be included in the next newsletter Some Workday email messages are going to Clutter, Spam, Junk – please check all your folders.

Enhancements - Training Final pilot system testing has been completed for the Procure to Pay Approver Overview for EUAT Available in MyPath It is not visible in the catalog, but can be assigned to new approvers for the EUAT. If someone needs to be added as an Approver please let Sharon Kraynik or me know SIR Training for MyPath is in process Working to get Requisitioner training enabled for late August

Decisions Discussion regarding allowing Non Catalogue in Jaggaer but due to complexities with data integrity and the associated risks between the two systems will only allow non catalogue in Workday Will not have a “Shopper” role. Any employee can be set up as a “Requisitioner” when can then select items and pass along to another “Requisitioner” to push the cart through “check out” Planning for the EUAT go live to start November 19. Avoids Jaggaer’s release Will have coverage Thanksgiving week UAT Run through January 25 Soliciting for Pilot groups to start Late Feb 2019 Would like to pull in other Cost Centers and FAOs within the EUAT/UAT participants to the first Pilot

Using technology should be the way we overcome challenges, not the challenge itself.

Future meetings As EUAT stabilizes, evaluate need and plan for future meetings: August 8 will cancel if no topics August 15 is not a planned meeting but will offer a Jaggaer Demo, summary of EUAT activity Jaggaer will not be ready to demo prior Mid October - UAT Kick off Meeting Catalogue / Marketplace Requisitioners and Approvers Share information and plans for training, testing, Go Live

Questions, Discussion, Sharing