Dr. Jacqueline C. Ellis, NBCT August 1, 2017 GaDOE ESOL Unit 2017 Webinar Series - Part II Procedures for Identifying English Learners (ELs) Dr. Jacqueline C. Ellis, NBCT August 1, 2017 11/11/2018

Step #1: Administer Home Language Survey Identify All Students Whose Primary or Home Language is Other Than English (PHLOTE) 3 Step Process Step #1: Administer Home Language Survey Step #2: Determine whether or not to screen for ESOL services Step #3: Administer appropriate (LEA choice of) WIDA screening instrument 11/11/2018

Remember, the HLS does not determine ESOL eligibility. Identify All Students Whose Primary or Home Language is Other Than English (PHLOTE) Step #2 If all three responses to the questions on the HLS are English, stop. Do not proceed! If any of answers to the three questions on the HLS is a response other than English….this is a PHLOTE student. Remember, the HLS does not determine ESOL eligibility. 11/11/2018

State Adopted Assessments to Determine ESOL Eligibility 2nd Semester Pre–kindergarten to 1st Semester First Grade WIDA K-WAPT or WIDA MODEL https://www.wida.us/ 2nd Semester First Grade to 2nd Semester Twelfth Grade WIDA Screener (online or paper) 11/11/2018

WIDA Annual Teacher Certification Procedures Before anyone in your district can administer one of the State Adopted WIDA eligibility assessments, they must become wida.us certified. Certification happens annually. LEA ESOL Coordinators and the SEA ESOL specialist are able to grant access to the wida.us training modules. wida.us and WIDA.AMS are two different platforms. https://www.wida.us/client/index.aspx 11/11/2018

Identify All Students Whose Primary or Home Language is Other Than English (PHLOTE) Step #3 using Kindergarten W-APT For 2nd semester Pre-Kindergarten to 1st semester Kindergarten administer only the Listening and Speaking portions of the Kindergarten W-APT. If the student’s Listening + Speaking Raw Score is ≤ 28, the student requires language support services. If student’s the Listening + Speaking Raw Score is ≥ 29, the student does not qualify for language support services 11/11/2018

Step #3 Cont’d using Kindergarten K-WAPT Identify All Students Whose Primary or Home Language is Other Than English (PHLOTE) Step #3 Cont’d using Kindergarten K-WAPT For 2nd semester Kindergarten through 1st semester first grade students, administer all four components of the Kindergarten W-APT. If the following is true: Listening + Speaking Raw Score is ≥ 29, and, the Reading Raw Score is ≥ 11, and, the Writing Raw Score is ≥ 12, then the student does not qualify for language support services. If any of the three Raw Score criteria are not met, the student requires language support services. 11/11/2018

or Step #3 using WIDA MODEL Identify All Students Whose Primary or Home Language is Other Than English (PHLOTE) or Step #3 using WIDA MODEL For 2nd semester Pre-K to 1st semester Kindergarten, administer only the oral (Listening and Speaking) portions of WIDA Model If the student’s Oral Proficiency Level/Oral Composite (Listening + Speaking) Accountability Proficiency Level is < 5.0, the student requires language support services. If the student’s Oral Proficiency Level/Oral Composite (Listening + Speaking) Accountability Proficiency Level is ≥ 5.0, the student does not qualify for language support services. 11/11/2018

Step #3 Cont’d using WIDA MODEL Identify All Students Whose Primary or Home Language is Other Than English (PHLOTE) Step #3 Cont’d using WIDA MODEL For 2nd semester Kindergarten through 1st semester first grade students, administer all four components of WIDA MODEL. If the student’s Overall Composite Accountability Proficiency Level score is < 5.0, the student requires language support services. If the student’s Overall Composite Accountability Proficiency Level score is ≥ 5.0, the student does not qualify for language support services. 11/11/2018

or Step #3 using WIDA Screener Identify All Students Whose Primary or Home Language is Other Than English (PHLOTE) or Step #3 using WIDA Screener 2nd Semester First Grade through 2nd Semester Twelfth Grade If the student’s Grade Level Adjusted Overall Composite Score is < 5.0, the student requires language support services. If the student’s Grade Level Adjusted Overall Composite Score is ≥ 5.0, the student does not qualify for language support services. http://www.gadoe.org/Pages/Home.aspx 11/11/2018

Notification of ESOL Services A notification letter must be sent to the parents of every student who, beginning July 1, 2017, initially qualifies or continues to qualify for basic ESOL services. The GaDOE provides a sample letter and courtesy translations (in 16 languages). The GADOE sample letter is in Word format which allows LEAs to insert their logo or header, if desired. The text of the letter is not to be modified. It is the LEA's responsibility to provide parents with a notification letter of initial and continuing ESOL services in a language understandable to the parents.  As this letter is an Office for Civil Rights requirement, any expenses associated with its translation or dissemination must be drawn from state or local fund sources. http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Curriculum-and- Instruction/Pages/Parent-Notification-of-ESOL-Services-form---Translations.aspx 11/11/2018

In Summary Administer the HLS during registration. If any of the responses on the HLS is a language other than English, then screen for ESOL eligibility. There are only three state approved WIDA ESOL eligibility assessments. All teachers or administrators must certified annually before they can administer one of the three WIDA assessments. Parents must be notified of initial and continuing ESOL services. 11/11/2018

ESOL & Title III Staff Program Manager Ms. Cori Alston calston@doe.k12.ga.us 404.656.2067 ESOL Program Specialist Dr. Jacqueline C. Ellis, NBCT jellis@doe.k12.ga.us 404.463.1858 Administrative Assistant Ms. Kim Lacewell Klacewell@doe.k12.ga.us 404-462-0505 Title III Program Specialist (North Region) Dr. Meg Baker mbaker@doe.k12.ga.us 678.794.3695 Title III Program Specialist (Mid Region) Ms. Dely Roberts droberts@doe.k12.ga.us 470.421.9976 (South Region) Ms. Tammie Smith tsmith@doe.k12.ga.us 678.794.3667 11/11/2018

If you have any questions, comments or concern, please add them to the Questions box. http://www.gadoe.org/Curriculu m-Instruction-and- Assessment/Curriculum-and- Instruction/Pages/English-to- Speakers-of-Other-Languages- (ESOL)-and-Title-III.aspx 11/11/2018