Digital Measures Web-based Activity Reporting System Help Session About Digital Measures Data Upload (teaching, advising, SROIs) Creating Reports (Vita, Annual Report, PTE Portfolio) Unlink Records Entered by Another Faculty Import Data (Google Scholar, PubMed) Login: https://www.digitalmeasures.com/login/ndsu/faculty https://www.ndsu.edu/digitalmeasures/

ABOUT DIGITAL MEASURES Customizable web-based system: collects and populates your reports with a click of a button Provost Office encourages faculty to use DM so that NDSU can provide a more holistic story of faculty activities and accomplishments. Import Publications tool to load your publication activities, in bulk, with just a few clicks. Customizable CV tool, you can create a vita with your own template, from scratch, using the activities in Digital Measures. Over 2,000 institutions use Digital Measures

DIGITAL MEASURES AT NDSU Implementation Team: includes faculty and staff from each college, OIRA, R&R, ITS Pre-loaded data: imported data from PeopleSoft Optional PTE portfolio preparation: 2018 applicants Data Entry Service: contact annette.ruiz@ndsu.edu for assistance in entering your CV into DM

DATA UPDATE SCHEDULE Human Resources and Appointment Data Annually Update type Update cycle Timing Human Resources and Appointment Data  Annually Mid-August Advising Data Semesterly Student Census Dates (Mid-Sept., Early Feb., Mid-July) Teaching Data Twice Semesterly  Student Census and End of Term Teaching data dates back to Fall 2005 SROI End of Term SROI data dates back to Fall 2006 Graduate Student Advising Census and End of Term

NAVIGATION BAR Manage Activities: Add or update information about the activities you accomplish. Rapid Reports: Provides a quick way to see how the data will be presented Run Reports: Custom built reports or allows you to create your own reports. Help: Allows you to submit suggestions on how to improve the system, questions about use of the system, or report system errors. Notifications: Bell icon shows you notifications and messages from Digital Measures, including real-time information on new features and capabilities, as well as important system events like scheduled maintenance. You can find feature tips, ways you can reduce data entry, and quick takeaways.

RAPID REPORTS Use this utility when you want to see how a particular change looks on a report. Rapid Reports provides you with a quick and easy access to the reports.

HOW-TO: RUN RAPID REPORTS On the top-right corner of the screen, select Rapid Reports. Step 1: To run a report, select a report template from the drop down menu. Step 2: Change the Start Date so that Digital Measures can assemble your data. Step 3: Select the File Format (e.g., Word, PDF, or HTML). Step 4: Lastly, click on Run Report to generate the report.

PROMOTION & TENURE REPORT NOTE: Before creating the PTE portfolio/report make sure to enter your data to the “Promotion and Tenure” screen. Click on  “Rapid Reports“ Select “Promotion and Tenure Portfolio” from the drop-down list.  Select the date range to use for the portfolio. Select the file format as Microsoft Word or PDF. Click on “Run Report.” 

CUSTOMIZE YOUR CV Use this utility to run reports that were custom-built for NDSU or to create a new CV to your own specifications. SEE GUIDE: www.digitalmeasures.com/activity-insight/docs/reporting.html

TIPS AND KEY NOTES ACTIVITIES NEED DATES: Enter at least one year for each activity. INDICATE PUBLICATION STATUS : Indicate a “Current Status” (e.g., accepted, published), otherwise the report does not include these records ADD ANOTHER CONTRIBUTOR : The first user to create a record is the record owner and his/her last name will appear in the far left drop-down list “People at North Dakota State University” ADD NDSU CONTRIBUTOR: select his or her last name in the far left drop-down list “People at North Dakota State University” ADD NON-NDSU CONTRIBUTOR: type their name in the fields, “First Name, M., Last Name”.

RE-ORDER CONTRIBUTORS LIST NOTE: Use the arrows to re-order contributors in a list. You would do the same in any kind of record where you see this feature. NOTE:  The first to create a record is the record owner and his or her last name in the far left drop-down list "People at North Dakota State University"

REMOVE TAGGED RECORD NOTE: You CAN remove or edit records linked to your account, in spite of the lock icon. SCENARIO EXAMPLE: Faculty member A creates a record and tags  faculty member B, but faculty member B already created the record in their account, so now there is a duplicate. Faculty member B logs into their account and notices they have a duplicate. See step-by-step instructions: https://www.ndsu.edu/digitalmeasures/using_digital_measures/

IMPORT CITATIONS FROM OTHER SYSTEMS TWO WAYS TO IMPORT BIBTEX FILES: EndNote, Google Scholar, RefWorks... and more DIRECT IMPORT: from Crossref, PubMed, Scopus, Web of Science For details on this feature visit: https://www.digitalmeasures.com/activity-insight/docs/directdataimports/

Teaching Innovation & Curriculum Development

Teaching Innovation & Curriculum Development

COMING MID 2018 Notifications that tell a user when a collaborator adds a record and links them to it, and that give the user the option to accept or reject the record

CONTACTS Canan Bilen-Green, Office of the Provost Emily Berg, Institutional Research Annette Ruiz, Office of the Provost David Buchanan, AFSNR Dan Friesner, HP John Bitzan, Business Sylvio May, Science & Math Scott Pryor, Engineering Joel Hektner, Human Development and Education Christina Weber, AHSS Rhonda Kitch, Registration & Records Richard Frovarp, ITS Viet Doan, Enrollment Management