Where We Are OVERVIEW Lesson 1: Course Overview Lesson 2: FAASTeam Program Overview TOOLS, RESOURCES & SYSTEMS Lesson 3: Tools, Resources, and Systems Overview Lesson 4: National SharePoint and Associated Sites Lesson 5: Using the FAASafety.gov Website PROGRAM IMPLEMENTATION Lesson 6: Outreach and Planning Overview Lesson 7: Data Collection, Analysis, and Reporting Lesson 8: Volunteer Management Lesson 9: Safety Awards and Incentive Programs Lesson 10: Conducting Events and Collaboration Lesson 11: Remedial Training Lesson 12: Revisiting FPM Management Aspects SUMMARY Lesson 13: Course Summary

Overview Planning and conducting events Supporting major events Supporting CFI open forums Collaborating with internal and external partners Loaning equipment and distributing safety products and materials

Objectives Recall the procedures for planning, scheduling, and conducting safety events Describe the FPM’s duties, responsibilities, and coordination requirements for conducting educational outreach to CFI open forums

Objectives, cont. Describe the internal and external organizations and individuals with whom FPMs collaborate Apply the collaboration process steps in given scenarios Describe the procedures for loaning equipment and distributing safety products and materials

Discussion Why do we hold safety programs?

Reasons for Safety Programs Satisfy NPP requirements Disseminate critical safety information to airmen Improve relations between the aviation community and the FAA Improve airman education on accident/ incident causal factors and regulatory changes

Reasons for Safety Programs, cont. Motivate more airmen to improve their skills and proficiency by participating in WINGS and/or the AMT Awards Program Foster greater compliance with FAA regulations

Safety Event Planning Review the NPP and the FSDO Aviation Activity Report Assess geographic area demographics Airmen population, facilities, schools, etc. Use data to determine the type of event Live seminar or webinar

Safety Event Planning, cont. Schedule the event Consider dates, times, locations, topics, and participants Select or develop an appropriate presentation for the event

Review the NPP – Operations Outreach to GA pilots (NPP13) GA Joint Steering Committee topic of the month (NPP14) LOC outreach (NPP15) Outreach to CFIs and DPEs (NPP16) Helicopter safety seminar (NPP25) Outreach to flight schools (NPP30) Webinars for outreach with GA pilots (NPP33) DPE safety outreach (NPP36)

Review the NPP – Airworthiness EAA chapter meeting support (NPP08) Outreach to maintenance facilities (NPP17) IA refresher seminars (NPP18) Designated Airworthiness Representatives outreach (NPP19) and DME outreach (NPP37) Manufacturing Inspection District Office Interface (NPP20) Outreach to owner/operator maintenance clubs, groups, and organizations (NPP21) Outreach to Part 147 maintenance schools (NPP31)

FSDO Aviation Activity Report Click here

Hazard Identification, Risk Assessment Hazard Area 1: Striking known objects Hazard Statement: Aircraft and its operation near and around immoveable objects create hazards for the aircraft and the occupants Hitting known objects was a factor in 32% of accidents in the Texas FSDO Risk Assessment The overall risk for this hazard is high The result of the above risk assessment is considered unacceptable and requires mitigation

Mitigation Strategies Outreach/education to pilots on situational awareness, flying near fixed objects at low altitudes, and awareness during taxiing Primary audience: agricultural operators and low-altitude flight operators

Metrics Discuss the importance of situational awareness and low-altitude flying with reference to proper flight control inputs during critical phases of flight Conduct targeted seminars for agricultural operators Use local EAA chapters as additional outreach points

Hazard Identification, Risk Assessment Hazard Area 2: Take-off and landing loss of control to include mismanaging controls Hazard Statement: Take-off and landings are critical phases of flight. The close proximity to the ground and low airspeeds creates a hazard to aircraft control This hazard accounted for approximately 25% of accidents in the Texas FSDO Risk Assessment The overall risk for this hazard is high

Mitigation Strategies and Metrics Encourage take-off and landing clinics to be conducted around the district Address take-off and landing hazards at all outreach seminars and meetings Use REPs and EAA chapters to address hazards associated with take-off and landing during their meetings

Assess the FSDO Demographics Compare local problem areas with nationally noted problems Helps to determine if the problem is a local or a national problem

Top 10 Causes of GA Accidents Loss of Control (LOC) in flight Controlled flight into terrain System component failure, powerplant Low-altitude operations Unknown or undetermined Other (e.g., instrument approach procedures, track/altitude flown, pilot situational awareness unknown, etc.)

Top 10 Causes of GA Accidents (cont.) Fuel-related System component failure, non- powerplant Midair collisions Wind shear or thunderstorm

Determine the Event Type Live event or webinar Depends largely on the audience Topic may be better suited to one format or the other

Consider When and Where Dates, times, locations, topics, and participants Other major events in the area that may present conflicts Adequacy of the facility Americans with Disabilities Act of 1990 (ADA) requirements, if necessary Parking needs

Presentation and Handouts Is an appropriate, approved presentation available? Are appropriate handouts available?

Discussion Have you had to develop a presentation for a local event?

Event Scheduling Consider potential travel situations Create an event in SPANS Identify volunteer needs Consider additional publicity options Monitor registration to ensure proper planning

Potential Travel Situations Consider travel situations so that event start and end times will accommodate potential attendees Travel situations include: Distance Traffic Weather

Discussion Do you ever have to consider any unusual factors when you are planning events? If so, what are they and how do you plan for them?

Create an Event in SPANS Create an event at least 14 days in advance This gives airmen ample time to plan to attend SPANS events require approval, which can take a couple of days Be aware of and comply with the SPANS policy for safety events that charge fees

Events that Charge Fees When setting up a SPANS event, use the Yes radio button to indicate that the event has a cost The actual fee should not be shown in the SPANS listing The event description must inform the reader how to determine the fee and to whom the fee is paid The attendance fee cannot be paid to or be processed through the FAA

Events that Charge Fees (cont.) FAA or FAA personnel do not receive any money from the event The event must be conducted by a REP or FAASTeam Industry Member The safety message must outweigh the marketing message of a specific product The event qualifies for and is approved for WINGS and/or AMT credit

Identify Volunteer Needs Get commitments early Consider help for: Attendee check-in Audiovisual equipment Demonstration assistance Materials distribution Tours

Additional Publicity Options News releases for newspapers, TV, and radio Flyers at prominent locations, such as: FBOs, flight schools, aviation clubs and organizations, corporate operators, A&P schools, local junior colleges, and repair stations Announcements Local airport or airman group newsletters Calendars of events

Monitor Registration Monitoring helps with planning If an event fills, FAASafety.gov notifies you; consider: Adding more seats Closing the event due to lack of space Planning another event

Conducting Events

Live Events Prepare or download the event sign-in sheet from SPANS Prepare the facility and set up the presentation equipment Greet attendees and direct them to the sign-in sheet Conduct the presentation Close the event in SPANS and PTRS

Prepare/Download the Event Sign-In Sheet Print as close to the start of your event as possible Attendees either verify or provide their current information Attendees who are not on the list add their names and email accounts/addresses Those who are on the list verify that their account information is correct

Prepare the Facility and Set Up the Presentation Equipment During set up: Place the sign-in sheet in a highly visible location Consider having a REP or another volunteer help check attendees in Have all necessary equipment Projectors, screens, sound system, special equipment

Greet the Audience As audience members arrive, greet them and direct them to the sign-in sheet and handout materials

Conduct the Presentation Promote FAASafety.gov registration Promote the awards programs, particularly WINGS and AMT Mention special emphasis items Recognize participants and all who contributed to the event and/or presentation

Conduct the Presentation (cont.) Remind all attendees to sign in so that they get credit for their attendance Collect the sign-in sheet, check it for legibility, and confirm that all participants are listed Return the facility to its original state after the event

Close the Event in SPANS and PTRS Record attendance and cost information, and give credit (if applicable) in SPANS within 7 days after completing the event Close the PTRS record with a comment If the event is an NPP item, check the NPP for special instructions and appropriate codes

Webinars Set up the webinar Conduct the presentation Close the webinar, SPANS event, and PTRS record

Webinar Scheduler

Webinar Calendar Details

Webinar Details

Webinars: New Item

Webinars: New Event Form

Webinars: View and Edit Request

Set Up in SPANS and GoToMeeting

GoToMeeting Setup

Schedule a Meeting

Time Zone Warnings

Generate Invitation

Email Invitation

Edit After Setup

Starting the Webinar

Webinar Controls

Conduct the Presentation Practice your presentation in advance Prepare your visuals and practice using them Anticipate questions Take advantage of the GoToMeeting training and resources

Close the Webinar Click the X in the upper right corner to close out the webinar Record attendance, give credit, and close out the event in SPANS within 7 days After closing the event in SPANS, close out the PTRS record

Exercise: Plan an Event

Supporting Major Events Provide personnel to: Distribute safety information Promote the FAASTeam message Promote the use of FAASafety.gov Promote the WINGS and AMT awards programs

Major Event Support Process Open a PTRS record Plan the support Schedule the support Conduct the event Close the event in SPANS Close the PTRS record

Plan Support Manage the exhibit or booth budget Coordinate budget expenses and payments with your FSDO Manager Contact the event organizer to arrange for space and fixtures Reserve equipment and request any materials needed

Plan Support, cont. Make arrangements to ship exhibits and materials to and from the event Identify speakers and other FAASTeam support Develop a plan and assignments for the team Notify team members of the logistics Determine if appropriate handout material is available

Schedule Support Get your request for support out as early as possible to be sure you have the volunteer support you need Develop a SPANS notice to be sent to only your REPs Ask for help at REP trainings, meetings, or other events

Conduct the Event Have all necessary equipment and materials Be sure the team represents the FAASTeam and the FAA professionally Brief team members on the message Perform breakdown duties and check out with the event organizer

Close the Event in SPANS Record attendance in SPANS within 7 days after completing each event Include a detailed comment

Discussion What have your experiences been with providing major event support? What worked, what didn’t, and what advice would you share?

CFI Open Forums Enhance communication between CFIs, DPEs, and the FAA Improve knowledge and skills Provide opportunities to discuss local issues Improve the quality of instruction and standardization of flight instructors and DPEs Foster a better relationship between CFIs/DPEs and the airmen

NPP16: CFI/DPE Outreach Click here

FPM Responsibilities Download the presentation from SharePoint Use it as a “conversation starter” Encourage the audience to expand with local examples and best practices Review local areas of concern and develop a local presentation Consult local accident/incident data on recurring deviations for the quarter Consult with local ASIs, air traffic managers, and FSDO management

CFI Open Forum Process Create a PTRS record Refer to the NPP for requirements and review the national presentation material Identify local items of concern Identify special emphasis items Determine the location

CFI Open Forum Process, cont. Generate a SPANS event Conduct the CFI open forum Close the forum in SPANS

Conduct the CFI Open Forum Resources posted on SharePoint will help you prepare for and conduct the event Notes for FPMs include: Abstract Format Required and optional personnel AFS-920 support Equipment and staging information

Collaboration Process The internal/external collaboration process requires you to: Determine the need for collaboration Open a PTRS record Identify the service, office, or organization Contact the service, office, or organization Close the PTRS record

Determine the Need Consider: Safety trends as identified in the FSDO Aviation Activity Report or other databases Items of interest or concern identified in safety publications or magazines Direct contact from outside sources seeking information or guidance Newly published regulations or policy guidance that may affect compliance or aviation safety

Identify the Service, Office, or Organization – Internal Other FAA offices ATC The Office of Runway Safety General Aviation and Commercial Division (AFS-800) Aircraft Maintenance Division (AFS-300) Aviation Data Systems Branch (AFS-620) Aircraft Certification Offices (ACOs) Office of Accident Investigation & Prevention (AVP)

Identify the Service, Office, or Organization – External State aviation agencies Pilot and mechanic schools Colleges and universities Industry groups and organizations: Such as PAMA, HAI, AOPA, NAAA, and NBAA

Contact the Service, Office or Organization Discuss the trend, issue, or safety initiative Discuss collaborative approach: Combining resources Combining efforts Developing marketing strategies

Exercise: Collaboration

Loaning Equipment Equipment is available to trained FAASTeam volunteers to support NPP and local safety promotion activities Equipment may be projectors, screens, audio systems, carts, electrical cords, and other property used to support NPP projects and other safety activities

Equipment Loan Process Evaluate requests for equipment loans Check equipment condition Complete a FAASTeam equipment lending form Loan the equipment Recover the equipment

Safety Product Types Brochures, pamphlets, posters, and other printed materials Marketing items, such as business cards or brochures Award materials, such as certificates, plaques, and pins PowerPoint and/or video presentations

Procedures for Obtaining Products Determine the need for a safety product Open a PTRS record Choose the type of product Choose the method to present or distribute Collaborate with the FSDO Manager Develop the product, if one is not available Close the PTRS record

Discussion What have your experiences been with either obtaining products/materials or developing them? What sources would they recommend?

Review Planning and conducting events Supporting major events Supporting CFI open forums Collaborating with internal and external partners Loaning equipment and distributing safety products and materials

Objectives Recall the procedures for planning, scheduling, and conducting safety events Describe the FPM’s duties, responsibilities, and coordination requirements for conducting educational outreach to CFI open forums

Objectives, cont. Describe the internal and external organizations and individuals with whom FPMs collaborate Apply the collaboration process steps in given scenarios Describe the procedures for loaning equipment and distributing safety products and materials