Risk Management: A Blink- Based (Information) Resource A division of EH&S Diana Olson General Liability Manager Code 0925, x43820

Risk Management Staff Jon Schmidt, Risk Manager Diana Olson, General Liability Manager Samantha Maddox, Legal Claims Program Scheryl Wade, Property Claims Program Kathleen Johnson, Vehicle Claims Program Shannon Fulton, Risk Assistant

Risk Management Blink Tools, Safety tab, then Risk Management on the left 35 insurance programs managed; self insured and purchased Automatic coverages and by-request coverages Services also include - Business Lawsuits - Subpoenas served to the University

UCSD Driver Responsibilities All drivers of UCSD vehicles should receive information (Blink: Search for drivers) Risk Management can present at staff meetings (20-30 minutes) Three Staff Education courses: – Your Role in Managing Department Exposures – Driving UCSD Vehicles & Electric Carts – Cars & Property: Your Personal Risks Drivers involved in auto accidents will be directed to take the new online tutorials as a retraining (UC Learning Center; Search driving) – Defensive Driving – Defensive Driving: Fundamentals

Filing A Fire or Flood Claim Call Risk Management to report incidents as soon as possible Info can be found on Blink (Search insurance; General Liability Insurance; How To) There are exclusions to the self insured property program and deductibles Reimbursement may be available to recoup costs incurred If certain procedures arent followed, reimbursement may not be available

Considerations - Field Trips Info can be found on Blink (Search special events; Planning Special Events Off-Campus) Any activity off-campus is considered a Field Trip Where are you going? How are you getting there? Other precautions Waivers are necessary (Planning Special Events Off-Campus; Waivers) Deductibles may be charged to a department if not planned properly and an incident occurs

Field Operational Planner DSCs/DSOs may receive copies of department Field Operational Planners Please review for any problems/issues Helps departments anticipate and prepare for potential risks beforehand Any questions call: – Lance Scott x47651 – Darren Cannone x42112 – Diana Olson 43820

Indemnification Wording & Certificates of Insurance Necessary for outside entities when coming on campus or when we use their services – High Value Purchase Order should be used BFS/Procurement & Contracts will make sure Certificates are obtained and mutual indemnification wording is used Departments may be responsible for incidents if Certificates and indemnification wording is one sided against The Regents Examples-truck rentals, hotel rentals, off-campus location visits, caterers, bus rentals, equipment rentals, etc.

Special Event Planning Fire and Life Safety, x27515 Pyrotechnics Tents and Canopies Location of Cooking Devices Fire Extinguishers present Fixed/Non Fixed Seating Safety Management, x47513 Food Permit in Place Animals present Rental Equipment Emergency Procedures Generators or Temporary Power Electrical Extension Cord Significant Hazards Paths and Lighting Storm Water Potable Water Risk Management, x42454 Contracts or Agreements in place High Value PO Waivers being used Proof of insurance from outside vendors Transportation Issues

Supervision of Minors Requires Background Checks Background checks can be requested from UCSD Police Department

Questions? Diana Olson General Liability Manager EH&S Risk Management