Fleet Turnover Transitioning Your Contract With a Healthy Fleet Health

Key Steps During Bid Process Contractor Read RFP Attend Pre bid Submit Questions Ask for Maintenance History on Vehicles and Facility Client Facility Maintenance (If applicable) Cost Proposal –Bid$$ Vendor Interviews

After Award of Contract Contract Negotiations Review Scope of Work and Proposed Maintenance Plan Develop Schedule Weekly Meetings Contract Deliverables Define Turnover Inspection Criteria Inspection Process/Schedule

Why is it Important Your Agency Your Incoming Contractor Less liability for fleet repair. Baseline fleet health from contract start. Successful and timely transition. Begins service with healthy fleet. Running repairs eliminated. Eliminates additional Maintenance fees. Responsible for repairing fleet during contract end. Payment may be withheld based on require repairs. Eliminates falst claims of poorly maintained fleet. Your Agency Your Incoming Contractor Your Outgoing Contractor

Options in Turnover Inspections Ideal: Impartial review of defects and records 3rd Party Inspector Provides Inspection Preferable: Internal standards are verified Agency Maintenance Performs Inspection Optional: Assures after the fact claims are avoided Incoming Contractor Performs Inspection

Inspection Attendees Agency Staff Outgoing Contractor Main Client Maintenance Consultant Contract Administrator Outgoing Contractor Director of Maintenance Maintenance Manager Qualified Techs Incoming Contractor

Fleet acceptance: Inspect what you expect Exterior Body damage, decals , paint interior cleanliness seat condition Tire load range, free of damage, proper tread depth, and aligned Confirm Lighting is functional Doors, windows functional and sealed Emission control and exhaust system thoroughly inspected Current Opacity and Diesel Particulate Filter Engine Inspection, Oil analysis, compression testing (is a rebuild needed?) Transmission inspection, Fluid Analysis, leak free, checked for leaks , test drive Electrical Systems working – alternators, batteries, & wiring Brake systems (50% life remaining); free of leaks Fareboxes, Destination Signs communication devices properly working Fire and safety equipment stocked Current PM inspection , check files , DVI.s Interior furnishing free of damage Up to date on all inspections, CNG Tank , Opacity ,DPF ,registrations, including CHP/DOT

Inspection Timelines Service Transition date

Post Inspection Finalize Defect List- Body and Mechanical Re- inspection dates Define Remaining Unrepaired Defects Day of Turn Over Develop plan with client on how to get defects repaired, New Contractor Outside Vendor

Process Goals Meet FTA Useful Life of Asset Start First Day of Service with Reliable Fleet Goal Safe Reliable Vehicles for Passengers