Capital Improvement Program FSTF Meeting #2 February 23, 2017

Capital Improvement Program (CIP) A Capital Improvement Program (CIP) is a multi-year planning document used by the City to identify capital improvement projects and coordinate the financing and timing of the projects. The CIP is a 5-year plan that identifies projects, priorities, and financing. The CIP is drafted every two years to coincide with the City of Dublin two-year budget. CIP funding is annually appropriated, coinciding with the City Budget process

General Plan Conformity State Law requires the City to prepare a Capital Improvement Program (CIP) and to submit the CIP to the Planning Commission for review and to find the CIP in conformance with the General Plan. (Government Code, Section 65401) State Law also requires a General Plan conformity finding for acquisition or disposition of land, vacation or abandonment of street, or acquisition or construction of public buildings. (Government Code, Section 65402(a))

Project Categories General Improvements (3 current projects) Community Improvements (1) Parks (22) Streets (17) Managed by Public Works “Clients” are other Departments and PW Maintenance Other Departments Lead Certain Projects

CIP Process Guiding Documents General Plan Specific Plans Parks Master Plan Bike & Ped Master Plan Streetscape Master Plan Impact Fee Programs Regional Transportation Plans, One Bay Area

CIP Process Staff review of current needs and available/new funding sources Needs related to progressive growth Needs related to gap funding (deficiencies) Internal discussions on priorities, schedules, and funding Maintenance and other requests Commission(s) review and make recommendations to City Council

CIP Process City Council Approval Project Work During budget study session (April) Some projects are created and funded outside of the City Budget calendar/process Project Work Community Engagement Planning, Environmental, Right-of-Way, Design, Construction Transfer to Ownership & Maintenance

Funding Sources Majority of CIP’s funded through Non-General Fund sources Special Revenue Funds (Gas Tax, Measure B, BB) Impact Fees (Public Facility Fees, Traffic Fees, Park Fees) & Mitigation Fees (Project Mitigations) Other local / regional sources (Grants, Community Benefit Payments, Assessment Districts, Art Fund) Other funds (Equipment Replacement)

General Improvements – Funding Sources Public Safety Complex Dublin Crossing Fund Civic Center Modification Cable TV Facilities Fund General Fund IT Infrastructure Improvement IT Fund

CAPITAL IMPROVEMENT PROJECTS PUBLIC SAFETY complex – police services Total Project Budget: $15M Total Construction Budget: $12.5M (including 10% contingency) Construction Start: early 2017 Construction Completion: early 2018 Project scope: The expansion of the Public Safety Complex/Police Services project includes re-facing the façade of the core building, demolishing the attached 8,000 square foot Butler building and tower structure along Dublin Blvd. frontage and making the necessary site modifications resulting from its demolition. The project would also include parking lot improvements, site lighting, a plaza area, signage, and landscape and irrigation modifications

Parks – Funding Sources Public Facility Fees General Fund Developer Contributions Developer Built Public Art Fund Grant Funds Community Benefit Payments

Parks Impact on GF Maintenance - $18,000 / acre Replacement – grounds and equipment Programming revenue Field rental Parks programming

Parks Example 1 Emerald Glen Recreation & Aquatics Complex (PK0105, page 29) Included in Public Facility Fee Program City has been collecting developer fees to fund it $36.3 mil construction; $43.8 mil total cost GF contribution of $3 mil Ongoing GF impact: $1 mil Emerald Glen Park Master Plan Adopted June 1998 identified aquatic center Park has been developed in phases

Parks Example 2 Dublin Crossing Community Park (PK0115, page 30) Included in Public Facility Fee Program $21.6 mil total cost PF Fee Program funding of $6.3 mil Developer contribution of $12.9 mil Unidentified (i.e., GF) of $2.5 mil Ongoing GF impact: $390,000

Streets – Funding Sources State Gas Tax Federal, State, Regional Grants Measure B & Measure BB General Fund Vehicle Registration Fee (VRF) Traffic Impact Fees

Streets Impact on General Fund The General Fund is used to funds certain streets projects San Ramon Rd Trail Improvements Storm Drain Condition Assessment Strom Drain Trash Capture Project Amador Plaza Rd Bike & Ped Improvements (partial) Citywide Bicycle and Pedestrian Improvements (partial)

Streets Example Dougherty Road Improvements (ST0911, page 60 & 61) $22.9 mil total project budget $11.8 mil construction contract plus $2.36 mil construction contingency Measure BB: $11.2 mil Measure B: $6.3 mil Traffic Impact Fees: $4.7 mil Mitigation Fees: $0.7 mil

Streets Example - Continued Original General Plan 1985 Design Dougherty Road as a 6-lane divided arterial Incorporate separate bike/jogging path in new design Project Phased – Construction started 1993/1994 Mitigation Bank Purchase – 22 acres, $750,000 Right-of-way Acquisition (Eminent Domain) $750,000 Property Owner $135,000 Business Owner $87,000 Legal Fees

CAPITAL IMPROVEMENT PROJECTS Street Resurfacing Total Project Budget: $1,700,000 Total Construction Budget: $1,500,000 Construction start: Summer Construction end: Fall Project Scope: This project provides for a variety of pavement resurfacing treatments, from slurry seal to an AC overlay to major rehabilitation and reconstruction. Streets are selected for improvements based on the Streetsaver software, the City's Pavement Management System, to optimize the pavement condition based on available budget. Last year’s project included a rubberized AC overlay of Tassajara Road from the south City limits to North Dublin Ranch Drive.

Sustainability Building New – Then Maintaining City - True Cost of Ownership Study Service Levels & Expectations Secure/Stable Revenue Sources Annual Pavement Resurfacing - $1.7M/year PCI Rating 85 (3-year moving average), Very Good Need $19M over 5 years to get all roads into Good category (PCI = 70 or higher) and sustain

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