Eagle Trace Condo Association Annual Meeting December 27th, 2017 President – Joe Osier Secretary – Mary Alice Bybee Treasurer – Ron Kelly Buildings & Grounds / Irrigation– Al Knepler Landscaping / Snow / Mowing – Brad Billings Social – Jim Cobern

ETCA Annual Meeting Dec. 27th, 2017 Agenda Call to Order / Updating resident information Approval of Last Year’s Minutes Reminders, News and Concerns Committee Reports Revised By-Laws – Approval Revised Rules & Regulations – Approval Insurance 2017 Final Budget Review Proposed 2018 budget and monthly dues Election of Officers

Reminders I encourage each of you to talk to adult children, friends, and visitors about : No littering Keeping their speed down Parking so they don’t block drives or traffic. Trying to not drive on the grass during turns or trying to get around others.

Buildings and Grounds , Irrigation Committee Reports Landscaping / Mowing / Snow Removal Brad Billings Buildings and Grounds , Irrigation Al Knepler

Rob Green Mike Foster Shirley Stokes Brandon Dowdy Diana McClelland Review Committee By-Laws - Rules & Regs Rob Green Mike Foster Shirley Stokes Brandon Dowdy Diana McClelland

Revised By-Laws

Revised Rules & Regulations

Trash Tote NEW RULE : 3. Trash & Garbage: All unit owners are to use a trash tote to hold their garbage/trash when placed outside on trash pickup days. Normal garbage/trash being put out for pickup is to be in a tote and not just within a plastic bag placed on the ground. It is understood that there may be days when more trash that can fit in 1 or 2 containers may need to be placed outside on collection day. In these cases, trash placed on the ground should not contain garbage that may attract animals and should be in a closed plastic bag if at all possible.

ETCA Insurance Association Premium will be determined this Spring Deductible $10,000 per incident. Residents are to have their own insurance for the interior and belongings of their unit.

What Is And Is Not Covered by ETCA insurance Flooding Damage Backup from sewer pipe…………………………….……………….. Yes Surface water and /or seepage coming into condo……….….… No Drainage Ditch Overflow…………………………………………….. No Main Structure Damage Roof - storm damage………………………………….…………...… Yes Roof - deterioration due to age………….……………….……...… No Windows – from storm, fire damage…………………….………… Yes Windows - from aging…………………………………………….…. No Garage Door – from fire, storm damage…………………….….... Yes Garage Door – from aging ………………………………….……… No Brick, Siding - storm damage………………………………..…....... Yes Brick, Siding, Foundation – due to aging ……………………….…. No Owner added Deck, 3 season room, etc.- …. ………….storm damage or deterioration due to aging …………. No Eves and down spout design changes ………………………….... No  

ETCA insurance continued Fire, Tornado, explosion, etc. Main Structure ………………………..…….…………….…………. Yes Resulting Water Damage …………….……………………………… Yes Rebuild Structure (outside)………...……………………….………. Yes Rebuilding interior walls, floors, etc.…………………………..……. Yes Replacement of personal items, furniture, appliances, fixtures, cabinets, counters, etc. …………………………..….…. No   Interior Damage due to Storm, Fire, Tornadoes, etc. From the wall board Out ……………………..……………….….. Yes Interior wall painting, wall paper, spackling, etc.……………….…. No Light Fixtures, furniture, appliances ………………….……………. No Cabinets, counters, flooring, sinks, toilets …………………..….… No Water Heater, Furnace – …………………………………………… Yes Personal Belongings …………..………………………..……… ….. No

2017 Budget review

2018 Budget Adoption

New Business

Election of 2018 Board Members

Thanks for coming - See You Next Year Thanks to Jim Cobern for organizing this meeting. Thanks to SLCC for hosting our meeting.