Introduction to Excel ICL and MSO.

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Presentation transcript:

Introduction to Excel ICL and MSO

Excel Basics Excel is a spreadsheet application and looks similar to a table An Excel document is called a Workbook A new Workbook contains a default number of 3 Worksheets A Worksheet is where you work Worksheets can be divided using page breaks There are 2 types of sheets in Excel: Worksheets and Chart Sheets To move cells press Tab, Shift + Tab, or Enter

Excel Window Columns—Characterized by Letters Quick Access Toolbar Excel Window Office Button Columns—Characterized by Letters Cell –the intersection of a row and column Example: L14 Rows—Characterized by Numbers Sheet Tabs (default 3 worksheets) Scroll Bars Views-Normal, page layout, & page break

Excel Basics 10 is a Row A is a Column A10 is a Cell One can create charts/graphs in Excel Column, line, bar, pie, area, scatter, and others Charts/Graphs can appear in the same worksheet as the data or in a separate sheet called a chart sheet

Excel Basics A range is a selection of cells There are two types of ranges Adjacent—cells by one another Example: A1:G11 Nonadjacent—cells that are separated by other cells Example: A1:G11; I1:J11 To select a nonadjacent range select A1:G11 press and hold down control and select I1:J11

Excel Formulas Think of Excel as a giant calculator Formulas always start with an = sign + is used for addition - is used for subtraction / is used for division * is used for multiplication If I wanted to add A4 and B6 together I would click in the cell where the total should appear and I would enter =A4+B6 I can type the information OR I can press equal click A4, click +, click B6, press enter

Excel Functions Functions simplify formulas In this class, we will work with the following functions: SUM & AVERAGE Click the cell where a function needs to be calculated Home Tab  Editing Group  Sigma Click SUM or AVERAGE  Highlight your range (Excel automatically highlights what is believed to be the range, but you need to double check it) Excel Selected Changed

Excel Formatting AutoFill allows one to copy selections from one cell to another. Examples: Formulas Functions Series One can format cells multiple ways we will cover the following: Home Tab  Number Group  Launch the Number Group dialogue box Decimal Currently Thousands separator

Excel Formatting One can add borders to cells Home Tab  Font Group  Borders One can add fill to cells One can change the font size and color of cells One can indent content of cells Home Tab  Alignment Group  Decrease/Increase Indent One can rename sheet tabs One can add and delete rows and columns, (right click the column or row selector) When printing, one can set the print area to only print certain cells instead of the entire worksheet One can also choose a print setting to print column and row headings (letters and numbers) Page Set Up Dialogue Box  sheet tab  Row and Column Headings