Disaster Assistance Made Easy Individual Assistance Hazard Mitigation Fire Management Assistance Grant Program (FMAGP) Public Assistance

Individual Assistance (IA)

Individual Assistance Sequence of Delivery Voluntary Agencies Emergency Food, Shelter, Clothing, Medical Needs Insurance (Homeowner, National Flood Insurance Program) Applicants May Be Referred to any or all of the below FEMA Housing Assistance Personal Property FEMA/State Other Needs Assistance (ONA)

FEMA Housing Assistance Not Income Dependent Can Receive Award in More than One Category Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers) Repairs (Up To $5,400) Replacement (Up to $10,900 towards a new home) Permanent Housing Construction

Not Eligible for SBA Loan FEMA/State Other Needs Assistance (ONA) Personal Property Income Dependent FEMA Screens Applicant’s Income Eligible for SBA Loan Loan for Personal SBA Property Low interest loans for owners or renters for up to $40,000 Not Eligible for SBA Loan FEMA/State Other Needs Assistance (ONA) Personal Property Transportation Moving & Storage Group Flood Insurance

FEMA/State Other Needs Assistance (ONA) Not Income Dependent Medical Expenses Dental Expenses Funeral Expenses Other Disaster Created Needs

Individual Assistance Sequence of Delivery Voluntary Agencies Emergency Food, Shelter, Clothing, Medical Needs Insurance (Homeowner, National Flood Insurance Program) Applicants May Be Referred to any or all of the below FEMA Housing Assistance Personal Property FEMA/State Other Needs Assistance (ONA) Not Income Dependent Income Dependent Can Receive Award in More than One Category Not Income Dependent 1. Temporary Housing (Lodging Expenses, Rental Assistance; Direct: Mobile Homes / Trailers) 2. Repairs (Up To $5,400) 3. Replacement (Up to $10,900 towards a new home) 4. Permanent Housing Construction FEMA Screens Applicant’s Income Medical Expenses Dental Expenses Funeral Expenses Other Disaster Created Needs Eligible for SBA Loan Not Eligible for SBA Loan If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency Liaison SBA Loan for Personal Property FEMA/State Other Needs Assistance (ONA) Low interest loans for owners or renters for up to $40,000 Personal Property Transportation Moving & Storage Group Flood Insurance Further housing assistance beyond the scope of FEMA’s programs will be provided based on income Unmet Needs Voluntary Agencies to assist other needs SBA Loan for Real Property Homeowner loans up to $200,000 Unmet Needs Voluntary Agencies to assist with further Real Property needs if applicant is not eligible for a loan If applicant has received the maximum amount* or the need is not covered under ONA, FEMA refers the applicant to Voluntary Agency Liaison Unmet Needs Voluntary Agencies to assist other needs * Maximum Individual and Household (IHP) Amount is $28,200

Hazard Mitigation

Hazard Mitigation Grant Program (HMGP) Purpose: Natural Hazard Mitigation Projects 44CFR Section 206.430-440 Funding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%) Competitive (within the state of Idaho) Idaho usually requests program on statewide basis. Contact State Hazard Mitigation Officer for additional information (Dave Jackson)

Hazard Mitigation Grant Program (HMGP) Purpose: Natural Hazard Mitigation Projects 44CFR Section 206.430-440 Funding =15% of eligible Public Assistance (PA) amount under Presidential Disaster Proclamation (previously 7.5%) Competitive (within the state of Idaho) Idaho usually requests program on statewide basis. Contact State Hazard Mitigation Officer for additional information (Dave Jackson)

Hazard Mitigation Grant Program (HMGP) Eligibility State and Local Governments. Private Non-profit organizations or organizations that own or operate a non-profit facility as defined in section 206.221e. Tribal Governments State can limit eligibility to impacted area Applicants must be covered by FEMA approved all-hazard mitigation plan as indicated in 44CFR section 201.6

Fire Management Assistance Grant Program (FMAGP)

Used for the mitigation, management, and control of fires on publicly or privately owned forests or grasslands, which threaten such destruction as would constitute a major disaster 75/25 cost share between Federal and State Implemented on an expedited basis State must demonstrate total eligible costs for a declared fire ($100k per fire) meet or exceed individual or cumulative fire cost threshold ($500k state threshold)

FMAGP Eligible Costs Field Camps Equipment use Repair and Replacement Tools Materials and Supplies Mobilization and Demobilization activities

Public Assistance (PA)

Public Assistance The Public Assistance Program provides Federal and State reimbursement assistance for the repair, replacement, or restoration of disaster damaged publicly owned and certain private non-profit facilities FEMA has implemented changes to the Program which involve streamlining the inspection/review process and providing a focus on customer service

The Public Assistance Process Disaster Event State Funding Declaration Applicant PDA Applicant's Briefing This slide outlines the multi-step funding process under the Public Assistance Program. The disaster event triggers the declaration process which for some applicants may or may not include a Preliminary Damage Assessment (PDA). All potential applicants will attend an Applicant’s Briefing. Applicants will submit the Request for Public Assistance which is available at the applicant’s briefing and through electronic means such as the Internet, to officially apply for funding. Each Applicant will be assigned to a Public Assistance Coordinator (PAC) and the PAC will hold a Kickoff Meeting with the applicant to begin the process of documenting disaster recovery projects. The PAC will assist the applicant in completing Project Worksheets for all projects. Project Worksheets will be approved after validation. The funding will be made available to the State. The State then disburses the funding to the applicant according to State regulations. FEMA’s goal is to provide the funding as efficiently and expeditiously as possible to allow a quick recovery of communities affected by disaster or emergency events. Complete Project Worksheets Submission of Kickoff Request Meeting

Facility Work Cost Applicant ELIGIBILITY The Public Assistance Program provides assistance for eligible projects. Four factors are considered to determine eligibility of a project. 1. Eligible applicants include State and local governments, Native American Tribes and tribal organizations, certain private non-profit organizations. 2. To be eligible a facility must: Be damaged as a result of the disaster event. Be located within a designated disaster area. Be the legal responsibility of an eligible applicant. Be in active use at the time of the disaster event. Not be under the authority of any other Federal agency to fund. 3. To be eligible the work must be authorized in the Stafford Act. 4. To be eligible a cost must: Be reasonable and necessary to accomplish eligible work. Be in compliance with Federal, State, and local laws and regulations. Cost

Reference page 37 Public Assistance Policy Digest Eligibility Eligible APPLICANTS include: State government agencies Local governments Indian Tribal governments Certain Private Nonprofit organizations Reference page 37 Public Assistance Policy Digest These are my notes for this screen

Reference page 39 Public Assistance Policy Digest Eligibility Eligible FACILITY criteria: be responsibility of eligible applicant be located in designated disaster area not under specific authority of another Federal agency be in active use at the time of the disaster Reference page 39 Public Assistance Policy Digest Facility designed as: building, works, system or equipment built or manufactured or an improved or maintained natural feature that is owned by an applicant.

Eligibility Eligible COST criteria: reasonable and necessary to accomplish work comply with Federal, State, & local requirements for procurement reduced by all applicable credits (i.e. insurance, salvage) These are my notes for this screen

Types of Eligible Work Emergency Work Permanent Work All projects fall into one of two types of work: Emergency work, includes debris removal and emergency protective measures. Eligible emergency work must eliminate or reduce immediate threats to life, health, safety or improved property. Permanent work, includes permanent repair or restoration of eligible facilities. Examples of permanent work include roads, bridges, water control facilities, buildings, utility systems, and parks. Again work must be required as a result of the declared disaster event and be located within an area designated by the President.

Emergency Work Debris Removal Emergency Protective Measures Emergency work consists of debris removal and/or emergency protective measures. Debris Removal Emergency Protective Measures

Permanent Work Road and Bridge Systems Water Control Facilities Public Buildings/Equipment Public Utilities Other (Parks, Recreation) Permanent work may involve repair, restoration and replacement of roads, bridges, water control facilities, buildings, vehicles, equipment, public utilities, and other facilities. Permanent work must be required as a result of the disaster event.

Special Considerations Are issues that must be reviewed before federal grant money can be obligated to repair or restore damaged facilities. These considerations include, but are not limited to, insurance, hazard mitigation, historic issues and environmental issues.

Hazard Mitigation Section Section 404 406 for eligible Public Assistance Program damages 404 Section 406 Section for damages within the community in general There are distinct differences in hazard mitigation available under the Public Assistance Program and under the Hazard Mitigation Grant Program. The Public Assistance Program is established by Section 406 of the Stafford Act (P.L. 93-288, as amended). Section 406 allows funding for cost effective mitigation measures for eligible projects that were damaged by a declared disaster. Public Assistance Program hazard mitigation is often called 406 mitigation. 406 mitigation must be incorporated in projects that are eligible under the Public Assistance Program. The Hazard Mitigation Grant Program is established by Section 404 of the Stafford Act. Section 404 allows funding of most measures that will reduce the potential for disaster damages to improved property within the community in general. Hazard Mitigation Grant Program funding may be used to acquire disaster prone property to create a buffer against future disasters, construct new facilities, or even non-structural measures such as development of floodplain management regulations. Hazard Mitigation Grant Program hazard mitigation is often called 404 mitigation. 404 mitigation will not be discussed in greater detail during this briefing. <<State Input>>

Hazard Mitigation Scenario Disaster damage Pre-disaster 406 Section 404 Larger culvert with concrete wing-walls New upstream retention pond This slide depicts the difference between 406 mitigation and 404 mitigation. The larger culvert and concrete wing-wall mitigation project can be included in the Public Assistance Program grant because: This is a disaster damaged site eligible for Public Assistance Program funding. It reduces or eliminates the potential for future damage. It is incorporated in the permanent repair of disaster damage. The increased cost of the mitigation compare favorably to the current disaster damage to the road and culvert. The costs to construct a new retention pond upstream to regulate high water flows, could be considered for funding through the Hazard Mitigation Grant Program. The 404 mitigation would consider the cost to acquire the property and construct the pond compared to the benefits to all improved property protected by the mitigation. Contact the State Hazard Mitigation Officer to apply for the Hazard Mitigation Grant Program. <<State Input>>

Cost Criteria: Large and Small Small projects = $60,899 and below Large project = $60,900 and above

What Are The Timelines? Requesting Assistance Submit Request for Public Assistance within 30 days of date of disaster designation Project information submitted within 60 days of Kickoff Meeting FEMA will take action on granting funds within 45 days of receiving all information for that project Subgrantee may appeal FEMA’s decision with 60 days of notification of decision

What Are The Timelines? Completing Work Debris removal ……..6 months Emergency work……6 months Permanent work……18 months

Application Forms Request for Public Assistance W-9 State Vendor Enrollment Form-Idaho Electronic Payment Form (Electronic Funds Transfer Authorization) Designation of Applicant Agent

Documentation Document everything! Existing systems may be sufficient Maintain records at least three years after closeout

Types of Documentation Completed timesheets Purchase orders and invoices Contracts Equipment records Fringe benefit information

Additional Resources Public Assistance Handbook – FEMA 323 Public Assistance Guide – FEMA 322 Public Assistance Policy Digest – FEMA 321 FEMA web page at www.fema.gov Section 406 of Stafford Act 44 Code of Federal Regulations Your Area Field Officer

Idaho Bureau of Homeland Security Contacts Phone: (208) 422-3040, Fax: (208) 422-3044 Don Taylor, Disaster Recovery Manager, Public Assistance/FMAGP, dtaylor@bhs.idaho.gov Cherylyn Murphy, Individual Assistance Program Manager, cmurphy@bhs.idaho.gov David Jackson, Hazard Mitigation Program Manager, djackson@bhs.idaho.gov