Horizon 2020: Open data pilots and lessons learnt Antti Ruotoistenmäki, 8 Apr, 2016 Research and Innovation Services, Aalto University This work is licensed under the Creative Commons Attribution 4.0 International License. To view a copy of this license, visit http://creativecommons.org/licenses/by/4.0/.

Open Data Pilot – opt in, opt out? DMP – what’s that? Some of the Horizon2020 actions (projects) are participating in Open Data Pilot by default (see next slide) – but you can opt out based on justified reasons All actions (projects) can voluntarily opt in the Pilot In the pilot – by default or voluntarily – you need to deliver a Data Management Plan (DMP) latest M6 (aggregate outline): Data set reference and name Data set description Standards and metadata Data sharing Archiving and preservation (including storage and backup) In the Participant Portal: how to opt in/out

In the 2016-2017 Work Programme, the areas within the Open Research Data Pilot by default are *): Future & Emerging Technologies Research infrastructures Leadership in enabling & industrial technologies – Information & Communication Technologies Nanotechnologies, Advanced Materials, Advanced Manufacturing & Processing, & Biotechnology – 'nanosafety' & 'modelling' topics Societal Challenge – Food security, sustainable agriculture & forestry, marine & maritime & inland water research & the bioeconomy - selected topics as specified in the work programme Societal Challenge – Climate Action, Environment, Resource Efficiency & Raw Materials – except raw materials Societal Challenge – Europe in a changing world – inclusive, innovative & reflective societies Science with & for Society Cross-cutting activities – focus areas – part Smart & Sustainable Cities *) http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-pilot-guide_en.pdf

Open access to scientific publication and research data in the wider context of dissemination and exploitation *) 11.11.2018 *) http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/oa_pilot/h2020-hi-oa-pilot-guide_en.pdf

Levels of confidentiality Openness is a spectrum, not bw! Need licences, best practices and techniques enabling openness

Experiences from ongoing actions (projects) within the Open Data pilot Aalto researchers are involved in 45 Horizon2020 projects, out of which 20 participate in the Open Data pilot Use existing (open) data at micro (personal, regional  must be anonymised), meso (country level) and macro (EU) levels Create new data bases, and new processed open data E.g. summary interview reports are published in Open Data repository  In future projects, more detailed data is expected to yield more benefits

Experiences from ongoing actions (projects) within the Open Data pilot BONUS (not part of Horizon2020) data policy statement is implemented through metadatabases: New data from BONUS projects are submitted to SeaDataNet (standard oceanographic data) through National Data Collating Centres by consortium partner and to PANGEA database (marine geological data). Metadata describing the secondary datasets and the sets of virtual data assembled in the BONUS metadatabase BONUS metadatabase of compiled datasets, BONUS metadatabase of artificial datasets View the metadata descriptors

What does the GA say? (GA = Grant Agreement) 1/4 Article 29.3 Open access to research data Beneficiaries of actions that participate in the Pilot on Open Research Data must give open, free-of-charge access to the end-user to specified digital research data generated during the action.. ‘Digital research data’ is information in digital form (in particular facts or numbers), collected to be examined and used as a basis for reasoning, discussion or calculation; this includes statistics, results of experiments, measurements, observations resulting from fieldwork, survey results, interview recordings and images. The pilot applies to two types of digital research data: the data needed to validate the results presented in scientific publications and associated metadata (i.e. data describing the deposited research data) and other data (e.g. curated data not directly attributable to a publication or raw data) and associated metadata, as specified by the beneficiaries in their ‘data management plan’.

What does the GA say? (GA = Grant Agreement) 2/4 3-step procedure for open access (research data): Deposit the digital research data, preferably in a research data repository Provide open access by taking measures to enable users to access, mine, exploit, reproduce and disseminate the data free of charge (e.g. by attaching a ‘creative commons licence’ (CC-BY or CC0 tool) to the data). Open access for data needed to validate the results presented in scientific publications, needs to be given as soon as possible; for other data, beneficiaries are free to specify embargo periods for their data in the data management plan (as appropriate in their scientific area). Provide information, via the repository, about tools and instruments for validating the results. Where possible, the beneficiaries should provide those tools and instruments (e.g. specialised software or software code, algorithms, analysis protocols, etc.).

What does the GA say? (GA = Grant Agreement) 3/4 Open access rules apply to external user groups Article 16 — Provision of trans-national or virtual access to research infrastructure 16.1 Rules for providing trans-national access to research infrastructure 16.1.2 In addition, the access provider must: - ensure that users comply with the terms and conditions of this Agreement; Outreach of new users through yearly calls for proposals jointly with the other providers of Transnational Access

What does the GA say? (GA = Grant Agreement) 4/4 Article 39 Processing of personal data ‘Personal data’ means any information, private or professional, which relates to an identified or identifiable natural person.. Individuals are considered NOT ‘identifiable’, if identifying them requires excessive effort. 39.1 includes right to access and correct personal data, and complaints 39.2 The beneficiaries must process personal data under the Agreement in compliance with applicable EU and national law on data protection The beneficiaries may grant their personnel access only to data that is strictly necessary for implementing, managing and monitoring the Agreement. The beneficiaries must inform the personnel whose personal data are collected and processed (using) service specific privacy statements

Interview data & agreements Enterprises often want to have an NDA University researchers need informed consent Make both; in practice similar content Third document privacy policy Privacy policy Project data Informed consent Research data NDA

What makes success / failure Aalto data policy emphasises the leadership of the PI, who makes decisions on Open Data PI’s interest is a driving force Suggestion: After one year, a follow-up of experience in on-going projects in Aalto

Support material

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Opt out of the Open Data pilot in Horizon 2020 11.11.2018

Opt in the Open Data pilot in Horizon 2020 11.11.2018

11.11.2018 Back to slide 2