Burn Down charts for Project Management Team 4 Fangyi Shi Miroslav Janeski Mohsen Mehrafrouz Suleyman Yildirim

Assignment Definition Prepare a presentation of 10-15 minutes on the use of Burn Down charts for Project Management and provide a practical example. / name of department 12-11-2018

Content Overview Backlogs Chart Types Benefits Example / name of department 12-11-2018

Overview Project tracking used in  agile software development methodologies (e.g.: SCRUM) Used for management documentation Displays remaining effort for a given period of time Work remaining is the Y axis and time is the X axis. The work remaining should jig up and down and eventually trend downward A burn down chart is a graphical representation of work left to do versus time. The outstanding work (or backlog) is often on the vertical axis, with time along the horizontal. That is, it is a run chart of outstanding work. It is useful for predicting when all of the work will be completed. It is often used in agile software development methodologies such as Scrum. However, burn down charts can be applied to any project containing measurable progress over time. / name of department 12-11-2018

Overview X-Axis: The project/iteration timeline Y-Axis: The work that needs to be completed for the project. The time estimates for the work remaining will be represented by this axis. Project Start Point: This is the farthest point to the left of the chart and occurs at day 0 of the project/iteration. Project End Point: This is the point that is farthest to the right of the chart and occurs on the predicted last day of the project/iteration Ideal Work Remaining Line: This is a straight line that connects the start point to the end point. At the start point, the ideal line shows the sum of the estimates for all the tasks (work) that needs to be completed. At the end point, the ideal line intercepts the x-axis showing that there is no work left to be completed. The goal of a burn down chart is to display the progress toward completion and give an estimate on the likelihood of timely completion. Actual Work Remaining Line: This shows the actual work remaining. At the start point, the actual work remaining is the same as the ideal work remaining but as time progresses, the actual work line fluctuates above and below the ideal line depending on how effective the team is. In general, a new point is added to this line each day of the project. Each day, the sum of the time estimates for work that was recently completed is subtracted from the last point in the line to determine the next point. / name of department 12-11-2018

Backlogs In the Scrum framework a product backlog lists all of the requirements for a solution, including both customer and technical requirements. The backlog serves as a wish list for the product. As the team collaborates with the customer for the project, the backlog is populated to keep track of each request. This backlog is constantly prioritized, such that at any given time it can be used to identify high priority requests for the solution being developed. At the beginning of each sprint, in the sprint planning ceremony, the team reviews the prioritized product backlog and identifies the highest‐priority items that can be completed within the sprint period. The selected items are then placed on a sprint backlog. The sprint backlog outlines the sprint's goals and the set of tasks required to achieve those goals. There are 3 types of backlogs: Product - Acts as a reposititory for requirements targeted for release at some point. These are typically high level requirements with high level estimates provided by the product stakeholders. Release - Requirements pulled from the product backlog and identified and prioritized for an upcoming release. The release backlog contains more details about the requirement and low level estimate which are usually estimated by the team performing the work. Sprint - At the beginning of each sprint, the team has sprint planning with an end result being a backlog of requirements/sub-requirements that the team anticipates completing at the end of the sprint. By completing, that means fully coded, tested and documented. These are the items that the team will "Burndown" against throughout the duration of the sprint. The sprint backlog breaks the release backlog requirement into manageable chunks that can be accomplished typically in 8 - 16 hrs / name of department 12-11-2018

Backlogs Product backlog Release backlog Sprint backlog Ordered list of requirements List of things needed to be done Team velocity = work completed/days to complete Release backlog Prioritized requirements for an upcoming release Sprint backlog Basic unit of development in Scrum Last between one week and one month During each sprint, the team creates finished portions of a product and shows it to the customer http://www.selectbs.com/process-maturity/what-is-scrum-development / name of department 12-11-2018

Chart types Product Burn Down Chart In Scrum, the product burn down chart is a "big picture" view of a project's progress. It shows how much work was left to do at the beginning of each sprint. The scope of this chart spans releases; however, a release burn down chart is limited to a single release. http://www.sw-engineering-candies.com/blog-1/howtouseproduct-burndown-chartsandsprint-burndown-chartsnotonlyinscrumprojects A Product-Burndown-Chart depicts story points of all user stories in the so called product backlog, where the product backlog is a simple ranked list of all functional and non-functional requirements described as user stories. The chart displays story points for each completed sprint, so it depicts the completion of requirements over time. Backlog and Product-Burndown-Chart is usually updated at the end of each sprint. New user stories can be added and/or removed before each sprint planning meeting.  / name of department 12-11-2018

Product Burn Down Chart Corresponding Data A simplified Product-Burndown-Chart is shown in Figure 1. Here the team had a constant velocity of 50 story points per sprint. In the second sprint some user stories (with 100 story points) had been added and in the fifth sprint some user stories (100 story points) have been removed. The sprint with the number zero is just used to show the initial backlog value before the first sprint (Table 1 contains the raw data of the graph). / name of department 12-11-2018

Chart types Release Burn Down Chart The release burn down chart is a "big picture" view of a release's progress. It shows how much work was left to do at the beginning of each sprint comprising a single release. The scope of this chart is a single release; however, a product burn down chart spans all releases http://www.mountaingoatsoftware.com/scrum/release-burndown/ / name of department 12-11-2018

Release Burn Down Chart On this burndown chart, the team started a project that was planned to be eleven two-week sprints. They began with 200 story points of work. The first sprint went well and from the chart you can infer that they had around 180 story points of work remaining after the first sprint. During the second sprint, however, the estimated work remaining actually burned up. This could have been because work was added to the project or because the team changed some estimates of the remaining work. From there the project continued well. Progress slowed during sprint 7 but then quickly resumed. All this information is clearly visible on the release burndown and the team can easily keep track of everything that is going on. / name of department 12-11-2018

Sprint Burn Down Chart A Sprint-Burndown-Chart shows all remaining work of the so called the sprint backlog. This sprint backlog contains all work for the current sprint as committed by the team. Usually it is displayed as remaining work in ideal hours for each work day. The Sprint-Burndown-Chart is updated on a daily basis by the team - often before the stand-up meeting of the next work day http://msdn.microsoft.com/en-us/library/ff731588.aspx A sprint burndown chart (or "sprint burndown graph") depicts the total task hours remaining per day. This shows you where your team stands regarding completing the tasks that comprise the product backlog items that achieve the goals of the sprint. The X-axis represents days in the sprint, while the Y-axis is effort remaining (usually in ideal engineering hours). To motivate the team, the sprint burndown chart should be displayed prominently. It also acts as an effective information radiator . A manual alternative to this is a physical task board . Ideally the chart burns down to zero by the end of the sprint. If the team members are reporting their remaining task hours realistically, the line should bump up and down chaotically. The profile shown below is typical, and demonstrates why the "percentage done" concept of traditional project management breaks down. Assuming we started measuring on July 26, what "percentage done" were we on July 28? / name of department 12-11-2018

Sprint Burn Down Chart A sprint burndown report shows how much work remained at the end of specified intervals during a sprint. The source of the raw data is the sprint backlog. The horizontal axis shows days in a sprint, and the vertical axis measures the amount of work that remains to complete the tasks in the sprint. The work that remains is shown in hours. A sprint burndown graph displays the following pieces of data: The Ideal Trend line indicates an ideal situation in which the team burns down all of the effort that remains at a constant rate by the end of the sprint. The In Progress series shows how many hours remain for tasks that are marked as In Progress in a sprint. The To Do series shows how many hours remain for tasks that are marked as To Do in a sprint. Both the In Progress and the To Do series are drawn based on the actual progress of your team as it completes tasks. The following illustration shows an example of a sprint burndown graph. / name of department 12-11-2018

Benefits Track the development process Assess the productivity of team Estimation of number of hours to be worked / name of department 12-11-2018

Real-life example http://msdn.microsoft.com/en-us/vs11trainingcourse_agileprojmanagement_topic2.aspx http://joel.inpointform.net/software-development/burn-down-charts-tutorial-simple-agile-project-tracking/ http://growingventuresolutions.com/blog/example-sprint-burn-down-chart-excel-google-spreadsheet-openoffice-org.html http://epf.eclipse.org/wikis/scrum/Scrum/guidances/templates/burndown_chart_D182CF23.html http://lookforwardconsulting.com/2010/10/30/using-a-sprint-burndown-chart/ / name of department 12-11-2018