Student Information System (SIS) Report Presentation to the UTFAB March 7, 2018 Bob Engmark, Director, Information Systems Chris Seng, Director, Office of the Registrar 03/07/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation UTFAB FY 18 Support FY18 UTFAB Support $742,418 FY18 UTFAB Supplemental $20,000 One-time funds for Ellucian Statement of Work $75,000 University contribution Allows us to outsource SIS forms conversion work University matches UTFAB support and more 03/07/2018 UTFAB SIS Spring 2018 Presentation

RAMweb logins by year Logins Year 11/12/2018

UTFAB SIS Spring 2018 Presentation Repeat/Delete 11/12/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation YOU@CSU by the CSU Health Network and Student Affairs. Go live: Spring Break 11/12/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation Student Success Go live: Spring Break 11/12/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation ASCSU Election 11/12/2018 UTFAB SIS Spring 2018 Presentation

Search in RAMweb (in progress) 11/12/2018 UTFAB SIS Spring 2018 Presentation

Other RAMweb Enhancements Combined Anticipated Graduation Term and Diploma Name RegReady item into one step. Created Web service for grades to be used by RAMweb, ARIESweb, and FAMweb. Annual security scan. Test Credit Letter. Many more. 11/12/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation Student Workers Colton Lawson (Senior in Computer Science) Started in May 2017 Test Credit Verification Letter Grades Web Service Several Report Changes and Page Updates Search in RAMweb and Search Dev Tool in ARIESweb (in progress) Alison Finnman (Senior in Applied Computing Technology) Started in November 2017 Create and modify reports in ARIESweb and RegNet 11/12/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation Banner 9 SIS Upgrade All hands on deck, big effort Admissions, Fin Aid, Business Office, Grad School, Student Achievement, Int’l Programs, ACNS, I. S. Registrar, I. R., Online Project on schedule Summary on handout Project Team bi-weekly meetings Bob and Chris and 2 Project Managers meet monthly Report to Project Sponsors monthly Modules to upgrade Install, test, validate, move to production, repeat with next module Course Catalog, Class Schedule, Person, Bio, Demo, Admissions, Student, Fin Aid, Receivables, Transfer, Graduation, Graduate, BDMS, ODS, BW… 03/07/2018 UTFAB SIS Spring 2018 Presentation

Banner 9 Statement of Work Kick off with Ellucian Feb 8 Project underway Vendor has begun technical work 36 forms to convert Target for completion end of May 03/07/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation A few more items… Electronic Graduation Contracts Upgrades to other SIS systems RamMobile Degree Audit Advising System SSC Campus ARIESweb changes for faculty and staff FAMweb social media login 03/07/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation Usage… RAMweb: lots Academic Year Registrations: ~75,000 Tuition and Fee Assessment ($536,000,000) Financial Aid ($310,000,000) 03/07/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation FY19 Funding Request: $763,515 FY18 Budget $ Increase % Increase FY19 Request Software (incl. maintenance) $ 436,566 $ 22,966 5% $ 459,532 Staff salary increases + fringe $ 295,852 $ -1,869 -.06% $ 293,9831 Student salaries $ 10,000 $ - 0% Subtotals $ 742,418 $ 21,097 $ 763,515 1 – Reflects lower salaries due to staff turnover. 03/07/2018 UTFAB SIS Spring 2018 Presentation

UTFAB SIS Spring 2018 Presentation Sharing the costs... FY19 request: $763,515 Any additional costs absorbed centrally University matches UTFAB support and more FY18 Total Budget: $1,667,108 (UTFAB + Univ match + I.S. support) 03/07/2018 UTFAB SIS Spring 2018 Presentation

Thank you for the Partnership Collaboration with UTFAB began in 2004 We appreciate your support of the project SIS is critical core infrastructure Systems are performing exceptionally well Contact: christopher.seng@colostate.edu Office of the Registrar, Centennial Hall 03/07/018 UTFAB SIS Spring 2018 Presentation