California Virtual Campus – Online Education Initiative Request for Applications Technical Assistance Webinar April 24, 2018 11:00AM-12:00PM LeBaron Woodyard, Ph.D., Dean, Academic Affairs

CVC-OEI RFA Specifications Grant number: 18-073 Award Amount: $20,000,000 with potentially four annual renewals Performance Period: July 17, 2018 – June 30, 2019 Program Fiscal Year and Funding Fiscal Year: 2018-19 Funding Source: Proposition 98 General Fund CVC-OEI RFA Specifications

CVC-OEI is NOT the Online College From the CVC-OEI RFA, Section C. Out-of-Scope – Flexible Learning Options for Workers (FLOW) and Fully Online College (Page 8): This OEI/CVC RFA is fiscally and programmatically independent from the Flexible Learning Options for Workers (FLOW) and the Governor’s proposed fully Online Community College. This RFA does not duplicate the proposed need, operation, and goals of the Fully Online College. The focus of this RFA is to extend the offering of online courses and programs at the existing 114 community colleges in California. CVC-OEI is NOT the Online College

Corrections

Correction: Application Deadline Date Monday May 28, 2018 5:00PM (PST) Correction: Application Deadline Date Tuesday May 29, 2018 5:00PM (PST)

Correction: Response to the Need Page Limit In Part G. Application Format and Instructions has a typo: 3. Response to Need – Limit to five (6) pages Correction: Response to the Need Page Limit Revised Part G. Application Format and Instructions: 3. Response to Need – Limit to six (6) pages

Correction: Code reference in Objective #7 Current Objective 7 Target Conduct outreach to 100,000 equity students in monitored groups as specified in the California Code of Regulations title 5, section 53004(b) to enroll in courses in the Online Course Exchange Correction: Code reference in Objective #7 Revised Objective 7 Target Conduct outreach to 100,000 equity students in monitored groups as specified in the California Education Code Section 78220 and California Code of Regulations title 5, section 54220 to enroll in courses in the Online Course Exchange

Correction: Appendix D and E in posted RFA Issue Where can Appendix D and E be found as referenced? (Page 9 and 11 reference “Education Technology standards and controls” in Appendix D and E that do not appear to be included in the RFA package.) Correction: Appendix D and E in posted RFA Response In the posted RFA, the Technology Standards document referenced on page 9 and 11 are included in the RFA package beginning on page C-26. However, the section is mislabeled as part of “Appendix C – Technology Standards, Evaluation Criteria and Best Practices.”

Questions and Answers

Q: Supporting Documentation Question How should an applicant include supporting documentation, such as letters of support? Is it acceptable to attach an appendix with supporting documentation? Q: Supporting Documentation Answer Supporting documentation is not required for this CVC- OEI RFA. Yes. Supporting documentation may be included in an Appendix

Q: Location for Posted RFA Clarifications Question What is the correct location of where additional and/or clarification information would appear? Q: Location for Posted RFA Clarifications Answer A corrected Addendum to this RFA will be mailed to all recipients who received the original RFA. Since this is a joint project between Academic Affairs and Digital Innovation and Infrastructure, information posted about the CVC-OEI RFA will be posted in two locations: http://extranet.cccco.edu/Divisions/AcademicAffairs/EducationalProgramsandPr ofessionalDevelopment/DistanceEducation.aspx http://extranet.cccco.edu/Divisions/TechResearchInfoSys/Telecom.aspx

Q: Objective 7 - 20 seats per course section a hard number Question Is the target number of seats for students from other colleges (20) a hard number? Q: Objective 7 - 20 seats per course section a hard number Answer Yes, the 20 seats is a hard number with respect to the expectation that students participating in the Course Exchange from colleges other than the teaching college have access to the courses offered in the CVC-OEI.

Q: Objective 7 - Enrollment in 20 seats per course section Question Can we still have our own students fill those [20] slots? Q: Objective 7 - Enrollment in 20 seats per course section Answer The expectation is students from other colleges than the teaching college will fill these seats. In the 2018 Fall Term as this standard is implemented and students from other colleges have not filled these seats after a specific date has passed, the teaching colleges may enable their own students to enroll in the course section if it is not yet filled.

Q: Objective 8 – Regional map guidance Question Do the RFA specifications refer to a specific regional map? If so, upon which regional map should applicants base their proposals? Q: Objective 8 – Regional map guidance Answer The RFA does not refer to a specific regional map. The CVC-OEI RFA is intended to serve the entire State of California and all 114 college areas.

Q: Objective 10 – Regional map guidance Question With respect to the target: “Collaborate with colleges in a user friendly, integrated, web-based presence for communication, support and program activities” Who is the target audience with respect to collaborating with the colleges? Q: Objective 10 – Regional map guidance Answer The target audience is colleges of the CCC System. The CVC-OEI is to enable any student from any CCC college to be able to access, identify, enroll, and complete any course in the Online Course Exchange.

Q: Objective 11 – Regional map guidance Question With respect to the target: “Outline how district or college will assume full cost of the technology platform if contributions to the CE as per schedule are not met.” Which “technology platform”? Can you clarify the intent of this item (penalty or shift of cost of ownership)? Q: Objective 11 – Regional map guidance Answer “Technology platform” refers to all technology associated with the Course Exchange. This question asks for the applicant’s change management strategy in the event the sustainability of the project encounters fiscal or programmatic barriers.

Q: Readers - Organizations serving on reader panel Question Which system-wide organizations will be represented on the reader panel? Q: Readers - Organizations serving on reader panel Answer Undetermined, as the reader panel has not yet formed. The Call for Readers for the CVC-OEI RFA will be sent to: Standard listservs (CEOs, CIOs, CBOs, CSSOs, CISOs) Advisory Committees (TTAC and DEETAC) Distance Education Coordinators

Submission Requirements Four hardcopies of the application including required forms with original signatures (any color ink other than black) Mail or delivered to the California Community College’s Chancellor’s Office, ATTN: Erin Larson Electronic copy (PDF format) of the entire application packet emailed to BOTH: Erin Larson (elarson@cccco.edu) and Russell Grant (rgrant@cccco.edu) Four (4) hard copies AND the PDF of the application must be received in the Chancellor's Office by 5:00 p.m. PST on Tuesday, May 29, 2018. Submission Requirements

Direct additional questions to BOTH Erin Larson (elarson@cccco Direct additional questions to BOTH Erin Larson (elarson@cccco.edu) and Russell Grant (rgrant@cccco.edu) THANK YOU